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Home My WebLink About19 Approval of MinutesTRUCKEE DONNER Public Utility District MEETING DATE: October 6, 2021 TO: Board of Directors AGENDA ITEM # 19 FROM: Shanna D. Kuhlemier, CIVIC, District Clerk SUBJECT: Approval of the September 1, 2021 Page 1 of 1 REGULAR MEETING MINUTES September 1, 2021 1. CALL TO ORDER The Special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:04 p.m. by Vice President Laliotis. Disclaimer: Due to the COVID-19 situation and the California Governor's Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Director(s); Bender, Aguera, Harris, and Vice President Laliotis. Absent: President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, and Shanna Kuhlemier, Steven Ponce - let, Joe Horvath, Steven Keats. CONSULTANTS PRESENT — Steve Gross, District Counsel 3. PLEDGE OF ALLEGIANCE — defer. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT Vice President Laliotis called for public comment. Phone in Comment- Deidra Henderson- Truckee Resident • Co -leader of both 100 percent renewable Truckee and North Chapter of citizen's climate lobby. • Spoke on urgency to climate change. • Critical for PUD to respond to PSOM. • Provided information on climate change and predictions for the past 30-40 years. • Spoke of Climate chaos. • Requesting PUD have a 2030-2050 Strategic Plan. • Very passionate about leaving the world a better place for our grandchildren and future generations. John Sorenson- Truckee Resident • Co -leader of both 100 percent renewable citizens group and a member of several other climate action organizations. • Would like 100 percent renewable energy, to be in line with other California com- munities. • Would like planning to go beyond five years. • Collaborate with Town of Truckee to achieve these goals. • Research fossil fuels consumption. • Deadly serious about this request. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the Dis- trict. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Consideration of Resolution 2021-16, Approving Submission and Attesting to the Veracity of the 2020 Power Source Disclosure Report and Power Content Label. Adopt Resolution 2021-16 approving the submission and attesting to the verac- ity of the 2020 Power Source Disclosure Report and Power Content Label. 9. Mid- Consideration of a Contract with Diversified Systems International (DSI) for Board Room Technology Upgrades. Authorize the General Manager to execute a contract with DSI for Board Room technology upgrades in an amount of $31,285 plus a 10% change order author- ization for a total not to exceed contract amount of $34,413. 10. Consideration to Adopt Changes to the Districts Conflict of Interest Code. Adopt Resolution 2021-15 amending the Districts Conflict of Interest Code, lo- cated in District Code Title 2. 11. Authorization to Procure a Soft Start and Automatic Transfer Switch for the Emergency Backup Generator at Martis Valley Well. A) Make the finding to waive the minor irregularity associated with Graybar Electric's Bid. B) Authorization to Procure a Soft Start and Automatic Transfer Switch for the Emergency Backup Generator at Martis Valley Well with Graybar Electric in the amount of $35,444 + tax, plus a 10% change order allowance for a total not to exceed $38,989 + incidentals and sales tax. 12. Consideration of Approving Energy Solutions Group for Rebate Processing and Adminis- trative Services. A) Authorize the General Manager to execute a NCPA SSPA contract in an amount of $127,400 plus a 10% change order authorization for a total not to ex- ceed contract amount of $140,140 with ESG for the Energy Efficiency Collabo- ration Platform and Vimotely software services. B) Cancel/exit Energy Orbit service contract. 13. Annual Community Facilities District Foreclosures in Grays Crossing and Old Green- wood. A) Adopt foreclosure Resolution 2021-14 authorizing staff and special counsel to proceed with the foreclosure process on all parcels with delinquent as- sessments within the CFDs as required by Bond covenant. B) Authorize the General Manager to execute a contract for legal services with Stradling, Yocca, Carlson, & Rauth for their work relating to the foreclosure on delinquent parcels. 14. Consideration of Awarding a Professional Services Contract for GIS System Technical Consulting. Authorize the General Manager to execute a professional services contract with Ramtech Software Solutions Inc. for GIS Technical Consulting Services in the amount of $24, 100, plus a 10% contingency amount for a total contract not to exceed amount of $26, 510. Vice President Laliotis called for public comment, seeing none. Director Bender Moved, Director Aguera seconded that the board approve the consent calen- dar. The Motion passed (4-0) by roll call vote. President Finn was absent. ROUTINE BUSINESS 15.Approve the Treasurer's Report September 2021 a. Fund Balances for the Month Ended in June 30, 2021. b. Disbursements for the Month July 31, 2021. Vice President Laliotis called for public comment, seeing none. Director Aguera Moved, Director Bender seconded, that the Board approve the Treasurer's Report. The motion passed (4-0) by a roll call vote. President Finn was absent. 16. Approve the Minutes of August 4, 2021 and August 18, 2021. Vice President Laliotis called for public comment, seeing none. Director Bender Moved, Director Harris seconded, that the board approve the Minutes of Au- gust 4, 2021, August 18, 2021. The motion passed (4-0) by roll call vote. President Finn was absent. ADJOURNMENT - 6:33 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on October 6, 2021 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, Vice President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk