HomeMy WebLinkAboutAgendaTruckee Donner Public Utility District
Directors
BOARD MEETING Joseph Aguera
Jeff Bender
6:00 p.m., Wednesday, October 6, 2021 Christa Finn
TDPUD Board Room Tony Laliotis
AGENDA Kim Harris
General Manager
Brian C. Wright
The meeting is accessible at the District Office and for public observation via Tahoe Truckee
Media (TTM) online at https://ttm.open.media/?category=430 or cable TV channel 18. Public
comment will be accepted via email at shannakuhlemier(a).tdpud.org and via Zoom on any
item on the agenda until the Board President closes public comment on each item.
1. Call to order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment — This is time set aside for the public to address the Board on any
matter not on the agenda. Testimony related to any agendized matter should be
addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each speaker will be
limited to three minutes, but speaker time may be reduced at the discretion of the Board
President if there are a large number of speakers on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of the
District.
GENERAL MANAGER UPDATE
7. This item provides time for the General Manager to update the Board.
CONSENT CALENDAR
8. Consideration to Approve a Contract with Efficiency Services Group for Rebate
Processing and Administration Services.
Authorize the General Manager to execute a contract in an amount of $132,275 plus
a 10% change order authorization for a total not to exceed contract amount of
$145,613 with ESG for the Energy Efficiency Collaboration Platform and Vimotely
software services.
9. Consideration for Approval of a Property Damage Claim from Church of the Mountains.
Authorize the General Manager to reimburse Church of the Mountains for property
damages in an amount not to exceed $52,740.70; payment made post -receipt of a
signed standard waiver of any future liability regarding subject claim incident,
approved as to form by District Counsel.
10. Consideration to Execute an Enterprise License Agreement with CDW Government.
100887446.DOC 2111570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdpud.org
Authorize the General Manager to execute a contract with CDW Government for the
renewal of the Districts Microsoft software package with an amount not to exceed
$40,000.
11. Authorization to Update District Code with Mission Statement and Goals.
Adopt Resolution 2021-17, Updating District Code Title 1, for the Mission Statement
and Goals of the District.
12. Annual Consideration of a Contract with GEI Consultants for Hydrogeologic Consulting
Services.
Authorize the General Manager to execute a contract with GEI Consultants for the
Martis Valley GMP Annual Report, in an amount of $22,000 plus a 10% change
order authorization for a total not to exceed contract amount of $24,200.
13. Consideration of Contract to Perform CEQA Review and Permitting Assistance for the
Pioneer Trail Pipeline.
Authorize the GM to execute a contract with Helix Environmental Consulting to
perform the CEQA Review and Permitting Assistance for the Pioneer Trail Pipeline
in an amount not to exceed $59,300.
ACTION
14. Consideration to dispense with competitive bidding and authorize the General Manager
to Negotiate the Procurement of the Martis Valley Well Transfer Switch and Soft Start
Assembly.
Make a finding, to dispense with competitive bidding and authorize the General
Manager to negotiate with vendors for the procurement of the Martis Valley Well
automatic transfer switch and soft start assembly.
15. Consideration Award of a Contract to Perform Rehabilitation of the Airport Storage Tank.
Authorize the General Manager to execute a contract with DN Tanks to perform
rehabilitation of the Airport Tank in an amount of $349,700, plus a ten percent
change order allowance for a total authorization not to exceed $385,000.
16. Consideration of a Contract to Design the Pioneer Trail Pump Station.
Authorize the General Manager to execute a contract with Sauers Engineering to
design the Pioneer Trail Pump Station an amount not to exceed $157,590, plus a
ten percent change order allowance for a total authorization of $173,350.
17. Budget 2022 and 2023 - Workshop number two - Discussion of Goals, Objectives, and
Key Assumptions and Schedule Public Notice on 11/3/2021 for the Budget 2022 and
2023.
a) Receive the information from this workshop item and provide strategic direction
to staff regarding Budget 2022 and 2023 preparations.
b) Schedule the Budget Public Hearing on 11/3/2021 for the Budget 2022 and
2023.
ROUTINE BUSINESS
18. Approve the Treasurer's Report October 2021.
a) Fund Balances for the Month Ended in July 31, 2021.
b) Disbursements for the Month August 31, 2021.
19. Approve the Minutes of September 1, 2021.
100887446.DOC 2111570 Donner Pass Rd, Truckee, CA 96161— Phone 530-587-3896 — www.tdnud.org
CLOSED SESSION
20. Closed Session Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation:
Nevada County Superior Court Case Number: TCU21-7920
ADJOURNMENT
The agenda is available for review at the TDPUD administrative office and the District's
internet website. Posted on Friday, October 1, 2021.
Shanna D. Kuhlemier, CIVIC, District Clerk
A copy of the agenda packet is available for public review, during normal business hours, at the district
administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting
location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled
are needed (i.e. disability -related aids, or other services), please contact the District Clerk at (530) 582-3980 or
ShannaKuhlemier@tdpud.org, at least 24 hours in advance of the meeting.
100887446.DOC 2111570 Donner Pass Rd, Truckee, CA 96161— Phone 530-587-3896 — www.tdnud.org