HomeMy WebLinkAbout11 Soft Start and Automatic Transfer Swith Procurementr
MEETING DATE
To:
FROM:
AGENDA ITEM#11
September 1, 2021
Board of Directors
Earl Smith, Water Operations Manager
SUBJECT: Consideration to Authorize Procurement of a Soft Start and
Automatic Transfer Switch for the Emergency Backup
Generator at Martis Valley Well
APPROVED BY
Brian C. Wright, General Manager
RECOMMENDATION:
A) Make the finding to waive the minor irregularity associated with Graybar Electric's
Bid.
B) Authorize the General Manager to execute a procurement contract with Graybar
Electric for a soft start and automatic transfer switch for the emergency backup
generator at Martis Valley Well in the amount of $35,444 + tax, plus a 10% change
order allowance for a total not to exceed $38,989 + incidentals and sales tax.
DISCUSSION:
In March of 2021 the District was awarded grant funds through California Office of
Emergency Services (Cal OES), in the amount of $300,000 to procure an Emergency
Backup Generator for the Martis Valley Well. To qualify for funding the District must use
the awarded funds no later than March 31, 2021.
At the July 21, 2021 Board Meeting the Board approved the procurement of an emergency
backup generator. In order to support the operation of the new generator a soft start and
automatic transfer switch are needed.
On August 6, 2021 the District announced its intention to procure a soft start and automatic
transfer switch, compatible with the generator we have purchased, and a request for bids
with a closing date of August 20, 2021. At the bid closing the District received one bid:
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Company
Cost
Delivery ETA
Graybar Electric
$35,443.77
70 Calendar Days
Following a review of the received bid, staff has determined it to be responsive to the
District's specifications. There was a minor irregularity in the bid that staff recommends
the Board make a finding to waive. The bidder inadvertently forgot to sign an addendum.
Further, the bidder has since acknowledged that their bid accurately represents the
District's procurement as outlined in the addendum and previously discussed.
FISCAL IMPACT:
This procurement was not included in the Board approved FY2020-21 Budget. However,
the District has received CalOES grant funding in the amount of $300,000 for the
procurement and installation of the Martis Valley Well emergency back-up generator
including associated equipment and materials. The equipment included in this
procurement authorization will be funded by these grant monies.
ATTACHMENTS:
Attachment 1: Graybar Quote
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e
Gr%4)aR®
150 E GREG ST STE 107
SPARKS NV 89431-7140
Phone: 775-332-5200
Fax: 775-332-5222
To: TRUCKEE-DONNER PUD Date: 08/19/2021
UTILITY DISTRICT Proj Name: MARTIS CREEK
11570 DONNER PASS ROAD GB Quote #: 0238641534
TRUCKEE CA 96161-4947 Release Nbr:
Attn: Shane Christian Purchase Order Nbr:
Phone: 530-582-3930 Additional Ref#
Fax: 530-587-5056 Valid From: 08/11/2021
Email: greg.anderson@graybar.com Valid To: 09/10/2021
Contact: GREG ANDERSON
Email: greg.anderson@graybar.com
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Item Item/Type Quantity Supplier Catalog Nbr Description Price Unit Ext.Price
100
1 EA SQUARED CO.
863948UWG4NC
$15,947.43 1
$15,947.43
06D07A10F10G1
OHIOJ10M
200
1 EA ASCO POWER
H7ADTSA31000N
$17,822.22 1
$17,822.22
TECH
5XC 1i-B-9 18B
18G 31Z 72EE2
***Item Note:***
125A
300
1 EA
START UP
$1,386.12 1
$1,386.12
PRICE TO ZIP
CODE: 96161
***Item Note:***
400
1 EA
INBOUND
$288.00 1
$288.00
FREIGHT
***Item Note:***
Total in USD (Tax not included): $35,443.77
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR
This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at
https:/Iwww.om niapartners.comlh ubfs/PU BLIC%20S ECTOR/Su ppl ier%2Ol nformation/Graybar/EV2370_Graybar_MAD_2017_12_20. pdf
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_ r ,
To: TRUCKEE-DONNER PUD Date: 08/19/2021
UTILITY DISTRICT Proj Name: MARTIS CREEK
11570 DONNER PASS ROAD GB Quote #: 0238641534
TRUCKEE CA 96161-4947
Attn: Shane Christian
Proposal
We Appreciate Your Request and Take Pleasure in Responding As Follows
Signed:
This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408
to speak with a leasing specialist.
To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR
This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at
https://www.omniapartners.com/h ubfs/PUBLIC°/*20SECTOR/Supplier°/`201nformation/Graybar/EV2370_Graybar_MAD_2017_12_20.pdf
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