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AGENDA ITEM #8
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MEETING DATE: August 18, 2021
TO: Board of Directors
FROM: Earl Smith, Water Operations Manager
SUBJECT: Consideration of Payment to the Town Of Truckee for Water
Infrastructure Associated with the 2021 Paving and Drainage
Project
APPROVED BY______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to remit payment to the Town of Truckee for the total
District expenditure of $111,700.00 plus a ten percent change order allowance for a total
authorization not to exceed $122,870.00.
DISCUSSION:
Each year, the Town of Truckee Public Works conducts annual paving projects in select
areas throughout the Town limits. The Town engages in a publicly advertised bidding
process and awards the annual paving contracts to the lowest responsive bidder. For the
2021 Paving and Drainage Project, the Town of Truckee awarded a contract to Sierra
Nevada Construction. The scope of work included paving and drainage improvements
along sections of the following town right-of-ways:
Central Truckee:
Donner Pass Road
Truckee Way
Comstock Drive
Brockway Road
Glenshire :
Donnington Lane
Woodbridge Court
Wiltshire Lane
Somerset Drive
Tahoe Donner:
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Hillside Drive
Alder Creek Road
Ski Slope Way
Slalom Way
Snowpeak Way
Rhineland Avenue
Davos Drive
Included as an option in the scope of work, and itemized in the Town of Truckee 2021
Paving and Drainage Project bid package, is the repair and resetting to grade of the
District’s water utility valves and utility boxes that lie within the Town right-of-way and
project boundaries. Following the public bidding process, the Town of Truckee Department
of Public Works provided the District with the option of assigning to the awarded contractor
the responsibility of resetting water utility valves and utility boxes to grade, at the District’s
expense, or utilizing District labor to perform the work. After evaluating the associated costs
and availability of water department labor, staff determined it to be in the best interest of
the District to include the resetting of District water valves and utility boxes to grade in the
2021 Paving and Drainage Project scope of work at the expense of the District.
The 2021 Paving and Drainage Project items to be expensed to the District include:
Bid Item Description Qty Unit Cost Total
Item #12 Adjust water valve cover to grade 143 $700.00 $100,100.00
Item #15 Adjust utility box cover (4’x6’) 4 $2000.00 $8000.00
Item #16 Adjust utility box cover (2’x3’) 3 $1,200.00 $3,600.00
GOALS AND OBJECTIVES:
To conduct effective and efficient operations, maintenance, and replacement programs.
FISCAL IMPACT:
This project is in response to the District’s responsibility to maintain utility infrastructure
within the public right of way and is dependent upon the execution of roadway maintenance
projects managed by the Town of Truckee. For this reason, the project costs for the
District were largely unknown until the Town fully executed the competitive bidding
process. This procurement was not included in the Board approved FY21 Water
Operations Budget, however sufficient funds for this project are available in the 2021
General Fund.
ATTACHMENTS:
Attachment 1: Figure 1 – Town of Truckee 2021 Paving and Drainage Project,
C2102-Overview
Attachment 2: Table 1 – Town of Truckee Bid Summary for 2021 Paving and
Drainage Project, C2102