HomeMy WebLinkAbout13 Comp Study Koff Approval Consent
AGENDA ITEM # 13
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MEETING DATE: 7/21/2021
TO: Board of Directors
FROM: Jillian Steward, HR Manager
SUBJECT: Consideration of a Contract with Koff & Associates for a
Compensation and Classification Study
APPROVED BY______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract with Koff & Associates for a
compensation and classification study for the District’s unrepresented staff for a total
contract amount not to exceed $27,200.
BACKGROUND:
As a condition of approval of the last COLA increases for the unrepresented staff, the
Board ask that a compensation and classification study be complete in the year 2021. The
last compensation and classification study for unrepresented staff was conducted in 2017
by Bryce Consulting Company.
The Request for Proposal (RFP) requested the following services to be performed:
Review the compensation and classification package of the District and provide
analysis of whether the package is comparable with other comparable agencies and
provide recommendations based on results.
Review 22 job descriptions selected from the 2021 unrepresented employee wage
ranges to ensure internal alignment and equity between groups based on the
essential duties, minimum qualifications, and comparable positions identified.
Review current compensation and classification policy and plan design to determine
if adjusting pay structure will provide better equity as well as flexibility and mobility.
Three qualified companies, Koff & Associates, Bryce Consulting and Regional Government
Services (RGS), provided proposals for the work to be performed.
A District’s selection committee met to review the three proposals and evaluated the
following criteria:
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Clarity of proposal
Experience of project manager and staff
Technical requirements
Schedule
References
Cost
The proposal costs came in as following:
Regional Government Services - $18,000
Bryce Consulting - $19,020
Koff & Associates - $27,200
The committee reviewed and ranked the proposals based on all criteria, excluding Cost
and each were in agreement in order of ranking: 1 st Koff, 2nd Bryce, 3rd Regional.
Next, the committee opened and reviewed the cost component of RFP responses.
The committee concluded that Koff & Associates would best serve the needs of the District
for the following reasons:
The proposal included a thorough and comprehensive plan for the
compensation and classification study.
The proposal included an in depth approach to understanding the
specifics of our organizational structure and the positions that will be
evaluated. This thorough understanding is a priority of the District’s to feel
confident that the data received from the study is comparable to our
organization and therefore useful.
The staff assigned to this project have extensive experience.
The expertise of the company included a mix of special districts, cities,
JPAs, etc. including several in the Tahoe region. Koff & Associates will
the necessary resources and contacts to provide the most thorough and
relative compensation and classification study.
The proposal provided the most comprehensive study objectives and
deliverables.
Timeline:
August 15, 2021 – Compensation and classification study begins
November 15, 2021 – Completion of compensation and classification study
December 2021 – Presentation to the Board of study findings, staff recommendations for
2022 unrepresented staff salary changes
FISCAL IMPACT:
The General Management Department 2021 Budget includes $60,255 for Activity Code
736 Professional Services. Year to date June Actual is $28,652 and prior to this item is
forecasted to be at Budget. The study is not specifically detailed in the budget, accordingly,
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the $27,200 generates a forecast overage in this budget line item. Therefore, the funding
comes from general fund reserve, which is $10.9m Electric and $4.7m Water respectively
as of December 31,2020. The study’s cost will be split 50/50, Electric and Water
respectively.
ATTACHMENTS:
None