HomeMy WebLinkAbout9 Termination of Emergency
AGENDA ITEM 9
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MEETING DATE: July 21, 2021
FROM: Earl Smith, Water Operations Manager
SUBJECT: Ratification of the General Manager’s termination of the
emergency related to the Donner Creek Well failure
APPROVED BY_______________________________
RECOMMENDATION:
Ratify the General Manager’s termination of the emergency related to the Donner Creek
Well motor failure
DISCUSSION:
On July 3, 2021, the District’s water operations staff identified a mechanical failure at the
Donner Creek Well facility. Upon further investigation and testing, staff determined the
submersible well motor had experienced a dead short due to a bearing failure.
Donner Creek well is a 500gpm submersible well assembly located on Highway 89 South,
providing non-potable irrigation water to the Coyote Moon Golf Course facility located on
Northwoods Blvd. In the event that Donner Creek Well is unavailable for service, the
District serves the golf course through a metered back-up irrigation connection to the
potable water system. During high summer demand periods, this places additional stress
on the system’s ability to pump potable water into the Tahoe Donner subdivision in a timely
manner. Taking this into consideration, along with the additional concern for potential
PSOM power outages that would further reduce pumping capabilities, staff determined the
need to expedite the replacement of the Donner Creek Well motor assembly to ensure
adequate pumping capacity during the high demand period of the fourth of July holiday
week, and recent heat wave.
On July 5th, the General Manager received confirmation of availability of materials, price
quotes and proposal from Carson Pump. The details and circumstances of the emergency
were reviewed with District Counsel to ensure compliance with District code and the
General Manager authorized an emergency services agreement with Carson Pump.
Carson pump was able to mobilize on July 6th and begin the well motor replacement work
on July 7th.
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At the meeting held on July 7, 2021 the Board of Directors were informed of the emergency
procurement in accordance with District Code 3.08.100 Emergency Procurement. The
Board of Director’s by a unanimous vote, agendized the item and ratified the procurement.
The Donner Creek Well motor assembly replacement was completed and tested on July 8th
and placed back in service. Upon completion of the well motor replacement the General
Manager terminated the emergency.
FISCAL IMPACT:
The total cost of the Donner Creek Well replacement was $20,750. This work was not
included in the FY2020-21 Board approved Water Operations Budget, however sufficient
funds exist in the Water Utility General fund for this emergency repair.
ATTACHMENTS:
None