HomeMy WebLinkAbout12 AC Patch Repair Paving 2021
AGENDA ITEM #12
Page 1 of 2
MEETING DATE: July 7, 2021
To: Board of Directors
FROM: Earl Smith, Water Operations Manager
SUBJECT: Award a Contract for the AC Street Paving Repair 2021 Project
APPROVED BY_______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Award the Bid from June 15, 2021 and Authorize the General Manager to execute a
construction service contract with Lakeside Paving and Sealing, for the AC Street Paving
Repair 2021 Project for a total not to exceed amount of $175,000.
DISCUSSION: Each year the District requires professional paving repair and maintenance
services to repair street excavations conducted during the repair and replacement of
underground District utility infrastructure.
Historically, the District has publicly advertised a request for bids for paving construction
services in the fall of the preceding year, to be included in the Board’s annual procurement
approvals. Due to the uncertainty in paving construction prices and yet to be determined
final scope of work, staff postponed the procurement until the project could be more
accurately defined.
On June 11, 2021, the District publicly advertised a request for bids for the 2021 Paving
and Maintenance Project. A public bid-opening was held on June 15, 2021 at which time
two bids were received. A breakdown of the bids has been provided in the following table
Page 2 of 2
Contractor Location Responsive Total Price
Lakeside Paving and
Sealing
Carnelian Bay, CA Yes $142,000
West Coast Paving,
Inc.
Reno, NV Yes $167,500
Staff has determined Lakeside Paving and Sealing to be the lowest responsive bidder.
The request for bids included a cost per square foot based upon an estimated number of
patch repairs for the 2021 construction season. However, there is always some
uncertainty as to the total square footage of asphalt street repairs the Districts’ water utility
crews will need from the contractor. Staff is recommending authorization for a contract
amount not to exceed $175,000 to allow for any additional unanticipated repairs that may
arise.
FISCAL IMPACT: AC street repairs have historically been included in the District’s Board
approved Water Operations Budget. Due to the uncertainty of the projects cost and scope,
this project was not included in the Board approved FY 2021 Water Operations Budget.
Sufficient funds exist for this procurement in the Water Utility Operating General Fund. For
Operating General Fund, the District Code target balance of six months (50%) of budgeted
operating expenditures (excluding depreciation) equates to $4,753,000 and the 12/31/2020
actual balance is $4,704,000. At this time, the subject $175,000 item is being requested as
a use of operating reserve.