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HomeMy WebLinkAbout14 Establish Standing Commiittees AGENDA ITEM #14 Page 1 of 3 MEETING DATE: July 7, 2021 TO: Board of Directors FROM: Shanna D. Kuhlemier, CMC, District Clerk SUBJECT: Consideration to Establish Standing Committees APPROVED BY______________________________ Brian C. Wright, General Manager RECOMMENDATION: Establish standing committees for:  100% Clean Renewable Energy Committee  Truckee Community Broadband Initiative Committee BACKGROUND: On May 19, 2021, following significant community outreach and participation, the District adopted a comprehensive Strategic Plan. The Districts Strategic Plan 2021-2024 established robust goals and Board initiatives identified by the Board, staff and the community. The four initiatives were explored in detail during the General Manager Task Forces, establishing preliminary goals and purpose. The initiatives are listed below:  100% Clean Renewable Energy Initiative  Community Broadband Initiative  Undergrounding Electric Initiative  Local Clean Renewable Generation Initiative Currently, based on community input, there is significant momentum around both the Community Broadband Initiative and the 100% Clean Renewable Energy Initiative. At the June 16, 2021 Board meeting, the Board held a workshop which explored elements of committees and logistics. The Board consensus:  Keep the size of the committees to a manageable level  Have the committees set the goals in the first meeting  Utilize an application process for participants in diverse areas of the subject matter with multiple perspectives  Committees are advisory to the Board Page 2 of 3  Invite members who served on the General Manager’s Task Force groups to participate. The 100% Clean Renewable Energy General Manager task force was comprised of:  Courtney Henderson – Town of Truckee  Deirdre Henderson – Advocate  Christa Finn – Truckee Donner Public Utility District  Ward Sproat – Industry expert  Joe Horvath – Staff The Community Broadband Initiative General Manager task force was comprised of:  Jeff Bender – Truckee Donner Public Utility District  Brian Wright – Staff  Judy Price – Town of Truckee  Ed Hilton – Truckee Tahoe School District  Steve Frisch – Sierra Business Counsel  Deirdre Henderson – community member The District has sent an email to the task force participants to garner understanding of potential future participation for committee meetings. Staff recommends:  100% Clean Renewable Energy Initiative o Standing committee o Seven people (for depth of knowledge) o Report to Board as advisory every month o Application process  One Board of Director (non-voting)  Two staff members – Facilitator and record keeping (non-voting)  Two technical experts  Two agency partners  Two lay members  One – advocacy  Broadband Initiative o Standing committee o Five to seven people (for depth of knowledge) o Report to Board as advisory every month o Application process  One Board of Director (non-voting)  Two staff members – Facilitator and record keeping (non-voting)  One technical expert  Two agency partners  Two lay members  Two – advocacy/community members Page 3 of 3 Staff will bring back to the Board an item to approve the committee appointments following evaluation of applications and requests. Staff recommends for community outreach:  Use the email lists from the community focus groups to ignite interest  Have the application form on the website  Social media posts to call for community participation  Engage with members from the General Manager Task Forces to continue participation and momentum. Should the Board approve the recommendation, staff can implement the community outreach portion as soon as possible. 1.05.020 Objectives: 1. Responsibly serve the public FISCAL IMPACT: There is no direct fiscal impact related to this item. Future fiscal impacts are staff time in participation, research and development, scheduling, set-up, noticing and recording meetings, reporting to the Board. ATTACHMENTS: None.