HomeMy WebLinkAbout17d Draft 2021-04-07
REGULAR MEETING MINUTES
April 7, 2021
1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility
District was called to order at 6:00 p.m. by President Finn.
Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders,
this Board meeting was conducted with the Board via video/teleconferencing measures and
live streamed on the District website. Public comment was opened using email and questions
and answers on Zoom.
2. ROLL CALL Director(s) Bender, Aguera, Harris, Vice President Laliotis, and President Finn.
EMPLOYEES PRESENT: Brian Wright, Steven Poncelet, Mike Salmon, Joe Horvath, Sanna
Schlosser and Shanna Kuhlemier.
CONSULTANTS PRESENT – Steve Gross, District Counsel.
3. PLEDGE OF ALLEGIANCE – defer.
4. CHANGES TO THE AGENDA – Item number 13, indicated an approval amount, the rec-
ommendation as stated in the staff report.
President Finn requested a closed session be added under 54957 Public Employment Gen-
eral Manager.
President Finn called for public comment, seeing none.
Director Bender moved, and Vice President Laliotis seconded, that the Board add a closed
session item (as stated above) with the finding that the item came to the Boards attention after
the agenda was posted and the Board needs to take immediate action. The motion passed
unanimously (5-0), by a roll call vote.
5. PUBLIC INPUT
President Finn called for public comment, seeing none.
6. DIRECTOR UPDATE
This item provides time for Directors to comment on any item within the purview of the Dis-
trict.
GENERAL MANAGER UPDATE
7. Interim General Manager Brian Wright gave an update.
SPECIAL BUSINESS
8. General Manager’s Succession/Transition Ad-Hoc Committee Update.
This item involves an Ad-Hoc Committee Update.
The Ad-Hoc committee provided an update on the process.
PUBLIC HEARING
9. Conduct a Public Hearing Related to Adoption of District Resolutions 2021-08, 2021-09,
2021-10, and 2021-11 for Annual Electric and Water Standby Charges.
a) Conduct a public hearing for the purpose of receiving input on the adoption of
annual Electric and Water Standby Charges.
b) Adopt the following resolutions:
1) Resolution 2021-08 Continuing and Fixing Water Standby Charges for Fiscal
Year 2021-2022;
2) Resolution 2021-09 Continuing and Fixing Electric Standby Charges for Fiscal
Year 2021-2022;
3) Resolution 2021-10 Fixing and placing Electric and Water Standby Charges
on County of Placer Tax Roll for Collection; and
4) Resolution 2021-11 Requesting Collection of Electric and Water Standby
Charges on Placer County Tax Roll.
President Finn opened the public hearing, for any person to speak in support or opposition of
the recommendation.
President Finn closed the public hearing
Vice President Laliotis moved, and Director Bender seconded, that the Board approve the staff
recommendation. The motion passed unanimously (5-0), by a roll call vote.
CONSENT CALENDAR
10. Consideration of Resolution 2021-06, Approving Submission and Attesting to the Veracity
of the 2019 Power Source Disclosure Report and Power Content Label.
Adopt Resolution 2021-06 approving the submission and attesting to the veracity
of the 2019 Power Source Disclosure Report and Power Content Label.
11. Consideration to Award a Contract for Wood Pole Inspection Services.
Authorize the Interim General Manager to execute a contract with Osmose Utili-
ties Services, Inc. for Wood Pole Inspection Services, with an option to extend
for up to two additional years at the current contract terms and conditions, in the
not to exceed amount of $158,321 for FY21 and $200,000 annually for option
years FY22 and FY23 for a total contract amount not to exceed $558,321.
12. Award of a Contract to Perform Construction Inspection Services.
Authorize the Interim General Manager to execute a professional services con-
tract with Construction Materials Engineers to perform Construction Inspection
Services during calendar year 2021 in an amount not to exceed $150,000, plus
a ten percent change order allowance for a total authorization not to exceed
$165,000.
13. Renewal of a Contract to Perform Geotechnical Testing Services.
Authorize the Interim General Manager to renew the contract with NV5 to perform
geotechnical testing services for 2021 in an amount not to exceed $80,000.
14. Notice of a Public Hearing on May 5, 2021 related to changes to District Code, Appendix
C, Miscellaneous Fees.
Notice a public hearing for May 5, 2021 for changes to District Code, Appendix
C, Miscellaneous Fees the purpose of receiving input on the adoption of a) a flat
fee for Residential Solar installations and b) New account setup, removing the
$30 Discount for Last Meter Read.
President Finn called for public comment, seeing none.
Director Bender moved, and Director Harris seconded, that the Board approve the consent
calendar with the staff change noted above. The motion passed unanimously (5-0), by a roll
call vote.
ACTION ITEM (S)
15. Award of the District Pipeline Replacement – 2021 Construction Contract.
Award the District Pipeline Replacement – 2021 project to Rapid Construction
and authorize the Interim General Manager to execute a construction contract in
the amount of $1,123,321.10, plus a ten percent change order allowance of
$112,678.90, for a total amount not to exceed $1,236,000.
President Finn called for public comment, seeing none.
Director Harris moved, and Vice President Laliotis seconded, that the Board approve staff rec-
ommendation. The motion passed (5-0).
16. 2020 Year End Budget Performance, including Significant Variances to Approved Budget,
and Year End 2020 Transfers.
a) Accept this report of Budget Performance for 2020 end of year which includes
significant variances identified since the adoption of the budget for 2020 and
2021.
b) Approve fund transfers as follows:
1) Electric - $490,000 from General Fund to Rate Reserves
2) Water - $1,618,447 from Operating Reserves to General Fund
President Finn called for public comment, seeing none.
Vice President Laliotis moved, and Director Aguera seconded, that the Board approve staff
recommendation. The motion passed (5-0).
17. Consideration of Award for the Truckee Substation Improvements – 2021 Contract.
Authorize the Interim General Manager to execute a contract with Mountain G
Enterprises for the Truckee Substation Improvements – 2021 Contract in an
amount of $898,580, plus a 10% change order authorization for a total not to
exceed contract amount of $988,500.
President Finn called for public comment, seeing none.
Vice President Laliotis moved, and Director Harris seconded, that the Board approve staff rec-
ommendation. The motion passed (5-0).
18. Purchase Power Review FY20.
Provide input to staff on the District’s actual versus budgeted purchase power
costs and energy consumption for FY20.
President Finn called for public comment, seeing none.
ROUTINE BUSINESS
19. Approve the Treasurer’s Report: March & April 2021.
President Finn called for public comment, seeing none.
Director Bender moved, and Vice President Laliotis seconded, that the Board approve the
Treasurer’s Report. The motion passed (5-0), by a roll call vote.
CLOSED SESSION
20. Closed Session Pursuant to Government Code Section 54956.9(d)(1) Pending Litigation,
one case. Case number wc-cm-825038. No reportable action.
21. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor-
mance Evaluation – Interim General Manager’s Performance Review. No reportable action.
22. Closed Session Pursuant to Government Code Section 54957, Public Employee Employ-
ment– General Manager. No reportable action.
ADJOURNMENT - 9:50 p.m.
There being no further business before the Board, the meeting was adjourned to the next
scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 5,
2021 at 6:00 p.m. and the Special Board Meetings on April 20th, April 21st, April 22nd and April 23rd,
2021.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
_________________________________________
Christa Finn, President
Respectfully Submitted, ________________________________
Shanna D. Kuhlemier, CMC, District Clerk