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Home My WebLink About2021-04-07 Agenda{00887446.DOC 2 }11570 Donner Pass Rd, Truckee, CA 96161 –Phone 530-587-3896 –www.tdpud.org REGULAR BOARD MEETING 6:00 p.m., Wednesday,April 7, 2021 TDPUD Board Room AGENDA As permitted by State of California Executive Order (EO) N-29-20, the Truckee Donner Public Utility District Board meeting room will not be accessible to the public. Members of the Board will be participating from separate remote locations. The meeting is accessible for public observation via Tahoe Truckee Media (TTM) online at http://ttctv.org/live-meeting/truckee-donner-public-utility-district/or cable TV channel 18. Public comment will be accepted via email at shannakuhlemier@tdpud.org and via Zoom on any item on the agenda until the Board President closes public comment on each item. 1.Call to order 2.Roll Call 3.Pledge of Allegiance -defer 4.Changes to the agenda 5.Public Comment –This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6.This item provides time for Directors to comment on any item within the purview of the District. GENERAL MANAGER UPDATE 7.This item provides time for the General Manager to update the Board. SPECIAL BUSINESS 8.General Manager’s Succession/Transition Ad-Hoc Committee Update. This item involves an Ad-Hoc Committee Update. PUBLIC HEARING 9.Conduct a Public Hearing Related to Adoption of District Resolutions 2021-08, 2021- 09, 2021-10, and 2021-11 for Annual Electric and Water Standby Charges. a)Conduct a public hearing for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. Directors Joseph R. Aguera Jeff Bender Christa Finn Kim Harris Tony Laliotis Interim General Manager Brian C.Wright {00887446.DOC 2 }11570 Donner Pass Rd, Truckee, CA 96161 –Phone 530-587-3896 –www.tdpud.org b)Adopt the following resolutions: 1)Resolution 2021-08 Continuing and Fixing Water Standby Charges for Fiscal Year 2021-2022; 2)Resolution 2021-09 Continuing and Fixing Electric Standby Charges for Fiscal Year 2021-2022; 3)Resolution 2021-10 Fixing and placing Electric and Water Standby Charges on County of Placer Tax Roll for Collection; and 4)Resolution 2021-11 Requesting Collection of Electric and Water Standby Charges on Placer County Tax Roll. CONSENT CALENDAR 10.Consideration of Resolution 2021-06, Approving Submission and Attesting to the Veracity of the 2019 Power Source Disclosure Report and Power Content Label. Adopt Resolution 2021-06 approving the submission and attesting to the veracity of the 2019 Power Source Disclosure Report and Power Content Label. 11.Consideration to Award a Contract for Wood Pole Inspection Services. Authorize the Interim General Manager to execute a contract with Osmose Utilities Services, Inc. for Wood Pole Inspection Services, with an option to extend for up to two additional years at the current contract terms and conditions,in the not to exceed amount of $158,321 for FY21 and $200,000 annually for option years FY22 and FY23 for a total contract amount not to exceed $558,321. 12.Award of a Contract to Perform Construction Inspection Services. Authorize the Interim General Manager to execute a professional services contract with Construction Materials Engineers to perform Construction Inspection Services during calendar year 2021 in an amount not to exceed $150,000, plus a ten percent change order allowance for a total authorization not to exceed $165,000. 13.Renewal of a Contract to Perform Geotechnical Testing Services. Authorize the Interim General Manager to renew the contract with NV5 to perform geotechnical testing services for 2021 in an amount not to exceed $80,000. 14.Notice of a Public Hearing on May 5, 2021 related to changes to District Code, Appendix C, Miscellaneous Fees. Notice a public hearing for May 5, 2021 for changes to District Code, Appendix C, Miscellaneous Fees the purpose of receiving input on the adoption of a)a flat fee for Residential Solar installations and b) New account setup, removing the $30 Discount for Last Meter Read. ACTION ITEM (S) 15.Award of the District Pipeline Replacement –2021 Construction Contract. Award the District Pipeline Replacement –2021 project to Rapid Construction and authorize the Interim General Manager to execute a construction contract in the amount of $1,123,321.10, plus a ten percent change order allowance of $112,678.90, for a total amount not to exceed $1,236,000. 16.2020 Year End Budget Performance, including Significant Variances to Approved Budget, and Year End 2020 Transfers. {00887446.DOC 2 }11570 Donner Pass Rd, Truckee, CA 96161 –Phone 530-587-3896 –www.tdpud.org a)Accept this report of Budget Performance for 2020 end of year which includes significant variances identified since the adoption of the budget for 2020 and 2021. b)Approve fund transfers as follows: 1)Electric -$490,000 from General Fund to Rate Reserves 2)Water -$1,618,447 from Operating Reserves to General Fund 17.Consideration of Award for the Truckee Substation Improvements –2021 Contract. Authorize the Interim General Manager to execute a contract with Mountain G Enterprises for the Truckee Substation Improvements –2021 Contract in an amount of $898,580, plus a 10% change order authorization for a total not to exceed contract amount of $988,500. 18.Purchase Power Review FY20. Provide input to staff on the District’s actual versus budgeted purchase power costs and energy consumption for FY20. WORKSHOP(S) ROUTINE BUSINESS 19.Approve the Treasurer’s Report: March & April 2021. CLOSED SESSION 20.Closed Session Pursuant to Government Code Section 54956.9(d)(1) Pending Litigation, one case.Case number wc-cm-825038. 21.Closed Session Pursuant to Government Code Section 54957, Public Employee Performance Evaluation –Interim General Manager’s Performance Review. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District’s internet website. Posted on Friday,April 2, 2021. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or ShannaKuhlemier@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above- described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier@tdpud.org who will swiftly resolve such request.