HomeMy WebLinkAbout6 Closeout Brockway Pipeline Agenda Item #
TRUCKEE ..
Public Utility District
Memorandum
To: Board of Directors
From: Jessica Wilson
Date: December 6, 2006
Subject: Final Completion and a Closeout Change Order for the Brockway
Transmission Pipeline Project
1. Why this matter is before the board:
The Brockway Transmission Pipeline project is essentially complete. A closeout change
order and a resolution accepting the project require Board approval.
2. History:
The Board previously awarded the Brockway Transmission Pipeline project to Vulcan
Construction & Maintenance, Inc.
On September 6, 2006, the Board approved Change Order No. 1 for this project in the amount
of $219,534.92. Over half of the Change Order addressed rock work encountered by the bore
and jack subcontractor under the railroad tracks.
3. New information:
On October 30, 2006, District staff performed a final walkthrough of the project and generated
punch list items requiring correction. These items were completed by November 3, 2006.
1 am requesting a Closeout Change Order to the Contract for issues covered under six general
items that will cover all of the remaining issues related to this project.
Item 1: The contract is based on a lump sum and unit price bid. The attached table shows
the differences between bid totals and the amounts actually constructed. This
analysis results in a credit to the District in the amount of$41,595.13.
Item 2: This item addresses all of the additional asphalt the Contractor was required to
place. The bid was based on a six-foot wide trench restoration along the alignment.
However, in many spots along the alignment, large boulders were removed or
blasted and larger trench widths were restored, up to a full 12-foot wide lane in some
locations. There was also about 140 feet along Estates Drive of solid rock that
Page 1
required extensive blasting. In that section, the entire road was repaved. Lastly, the
Town's Encroachment permit required a "partial lane enhanced restoration" on
Estates Drive, Martis Drive, and Ranch Way. This requirement resulted in additional
paving beyond the amount indicated in the Bid Documents. Based on the additional
asphalt quantities calculated and additional costs from Advanced Asphalt, Vulcan
agreed to the amount of$70,000.00.
Item 3: As mentioned in monthly staff reports to the Board, blasting was performed on four
occasions by a local subcontractor hired by Vulcan. The largest of the blasts
entailed two days worth of drilling holes for explosives along 140 feet of the
alignment on Estates Drive. The other locations were smaller in scale, requiring 2 to
4 hours to complete. Vulcan is owed $51,332.06 for this item to cover costs
incurred.
Item 4: At one location in Martis Drive, the vertical alignment of the new pipeline profile
conflicted with an existing storm drain and sewer lateral. There was not enough
cover to go above the storm drain and not enough clearance to go between the two
pipes. Going beneath the sewer lateral would have required at least a day's worth of
blasting because the sewer was resting on solid rock.
After discussions with both TSD and the Town, it was decided that the existing 21-
inch corrugated storm drain pipe would be replaced with a new 18-inch smooth wall
storm drain pipe at the same location. The new 18-inch pipe would be raised as
much as possible and this would allow the new 24-inch water pipe to fit between the
storm drain and the sewer lateral. Vulcan is owed $12,951.84 for purchase and
installation of the new storm drain pipe.
Item 5: Wherever possible, the Contractor deflected the pipe at the joints to achieve the
required curvature. However, at three locations, the pipe could not be offset enough
given the field conditions and additional elbows were required. Vulcan is owed
$6,658.00 to cover the costs of purchase and installation of these three additional
elbows not shown on the Contract Drawings.
Item 6: At the end of the pipeline alignment at Ranch Way and SR 267, the new pipeline
connects to an existing 24-inch pipeline constructed in 2001. A new 90 degree
elbow was installed at this connection point. This new elbow changed the local
hydraulics and thrust restraint requirements at this location. Shortly after the new
pipeline was placed into service, a nearby push-on joint on the existing pipeline
(installed in 2001) moved about 6-inches creating a pipeline break and a large leak.
The Water Department had expected that this push-on joint was restrained. It has
functioned without problem since its installation in 2001.
The Water Department Field Crew managed to install some temporary piping to
service the customers and Vulcan was directed to repair the pipe break and install
some additional pipe restraints. Vulcan is owed $10,008.35 for the parts and labor
associated with this work.
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4. Recommendation:
a) I recommend that the Board authorize Contract Change Order No. 2, in the amount
of a $109,355.12 payment to Vulcan Construction & Maintenance, Inc., from the
District.
b) I recommend that the Board pass a Resolution accepting the Brockway
Transmission Pipeline project as complete and authorizing the filing of the Notice
of Completion.
Attachments:
Change Order Form
Page 3
NOV-28-2006 11:42 5592654715 5592654715 P.02i02
FRUCKEE DONNER 0Change Order
Contract Name: -Brockway Transmission Pipeline
Contract Change Order No: 2 Orig. Contract Amt.$ 2,976,939.00 Days NA
Date: December 6,2006 Prev. Apprd Changes$ 219,534.92 Days NA
Contractor: Vulcan Construction &Maint., Inc. This Change$ 109,355.12 Days NA
Revised Contract Amt.$ 3,305,829.04 Days NA
This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Order
Items for a lump sum price agreed upon between the Contractor and District.
Increase in (Decrease) Contract Time
Description of Changes Contract in Contract Extension
Amount $ Amount $ da
1 -Bid vs. Actual Quantities $41,595.13 NA
2-Additional Asphalt $70,000.00 NA
3-Rock Work/Blasting $51,332.06 NA
4-Storm Drain Conflict on Martis Drive $12,951.84 NA
5-Additional Fittings $6,658.00 NA
6-Repair of Existing Pipeline $10,008.35 NA
Totals $150,950.25 $41,595.13
Net change in contract amount(increase or decrease) $109,335.12
The amount of the Contract will be increased by the sum of $109,335.12 and the Contract Time shall not be
extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other
necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete
the Change order items. This document will become a supplement of the contract and all provisions will apply
hereto. It is understood that the Change Order shall be effective when approved by the District.
Accepted: c��
/Contractor Date:
(Signature}
oe-
Approved: /District Date:
(Signature)
Pagel
PublicUtility District
Resolution No. 2006 - XX
AUTHORIZING THE ACCEPTANCE OF
BROCKWAY TRANSMISSION PIPELINE PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Brockway Transmission Pipeline Project; and
WHEREAS, Vulcan Construction & Maintenance, Inc., was selected by the District to perform the work; and
WHEREAS,Vulcan Construction&Maintenance, Inc., has completed all of the Work included in the Project;and
WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Brockway Transmission Pipeline Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 6t'
day of December 2006 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J. Ron Hemig, President of the Board
ATTEST:
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on December 6th, 2006 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2006-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
Approximately 2 miles of 24-inch water transmission pipeline and 2-inch communication conduit,
175 feet of 42-inch casing underneath the UPRR tracks,400 feet of 8-inch water pipeline,400 feet of
16-inch water pipeline, connections to existing pipelines, and ancillary items.
5. That the name and address of the contractor for such project was: Vulcan Construction &
Maintenance, Inc., 2610 West Shaw Lane, Suite 103, Fresno, CA 93711.
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Peter L. Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)