HomeMy WebLinkAbout8 Infobond Inc Contract
AGENDA ITEM 8
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MEETING DATE: January 20, 2021
TO: Board of Directors
FROM: Trey Griffin, Acting IT Director
SUBJECT: Consideration to Execute a Software Maintenance
Agreement with Infobond, Inc.
APPROVED BY______________________________
Brian C. Wright, Interim General Manager/
Water Utility Director
RECOMMENDATION:
Authorize the Interim General Manager to execute a contract, and all necessary
documents, with Fortinet for software support and maintenance in the amount of
$155,209.00 plus applicable tax for a two year renewal.
BACKGROUND:
The District utilizes Fortinet software/hardware, as the base software which manages the
District firewall infrastructure. The District has standardized on this software environment
for three years due to in-house expertise with the product, the advanced leadership in the
network firewall space, and their compatibility with our other products. The renewal of this
software maintenance and support ensures the District has the best cyber security
protection, and helps offset the risk of operating today’s digital world.
On December 2, 2020 the Board of Directors approved our annual software renewal in an
amount not to exceed $150,000 as part of annual procurements. At the time staff thought
this amount would be sufficient for District needs. Infobond Inc., the firm which was
contracted for the purchase and install of the original equipment, provided the District of a
renewal quote on January 13, 2021 in the amount of $155,209.00 for a two year renewal.
This quote was higher than expected and exceeds the $150,000.00 originally approved by
the Board of Directors in the annual procurement process. It is important to note that at the
time of annual procurements District staff sought approval for a one year agreement, we
now have the opportunity to save a significant cost by increasing the approval this year,
paying $5,209.00 more than expected, for two full years of service.
Given the critical nature of the Districts business, the need to ensure high levels of security,
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and the desire to save District funds over the long term, staff feels it is important that the
Board consider authorizing the additional expense of $5,209.00 plus any applicable taxes.
FISCAL IMPACT:
Sufficient funds exists in the IT budget for Licensing, Maintenance & Support
(1.9/2.9.580.00.483) for the additional expenditure.
ATTACHMENTS:
Attachment 1- Infobond Quote