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HomeMy WebLinkAbout11-Receive and Consider Annual ReportsAgenda Item #11 To: From: Date: Subject: Board of Directors Kathleen Neus January 21, 2015 Receive and Consider Annual Reports ACTION 1. WHY THIS MATTER IS BEFORE THE BOARD The District’s mission statement is to provide reliable, high quality water and electrical power services while meeting customer demand and to manage District resources in a safe, open, responsible, environmentally sound manner at the lowest practical cost. With annual reports the Board is able to make informed decisions on programs and services that are consistent with the District’s mission statement. 2. HISTORY In order for the Board to make informed decisions which are consistent with the District’s Mission Statement it is necessary for District staff to at least make presentations annual to the Board reviewing specific aspects of the District’s day to day operations. The District Code requires various reporting at year end: Code Section 4.12.4 requires that the General Manager shall submit to the Board of Directors an annual report summarizing the safety activities for the past year. Code Section 8.06.020 requires that the General Manager shall submit to the Board of Directors in January of each year a report of all real property and easements accepted or abandoned during the previous year. Code Section 8.12.010.5 requires that the General Manager shall report annually during the month of January to the Board of Directors regarding the use of the Board room by outside organizations during the previous year. Code Section 8.30.070.8 requires that once a year District staff will gather information on all Encroachment Permits, the status of the same and will provide an annual report to the District’s Board of Directors. 3. NEW INFORMATION a) SAFETY: Some of the objectives include providing a healthy and safe work environment for all District employees, manage the District in an environmentally sound manner and to manage in an effective, efficient and fiscally responsible manner. These objectives include goals to reduce OSHA reportable reportable injuries with the ultimate goal of keeping the District’s Worker’s Compensation modifier as low as possible. This done through an active and effective safety program. There was no last time incident from 12/27/2010 through 5/2014 The X-Mod for 2010 was 158 and the X-Mod for 2014 was 73 There were 15 lost time injuries in 2014 resulting 87 days away from work and 368 days of modified work The District began a Safety Incentive Program in September of 2009 but it has sense lost momentum. The Safety Committee members have been brain storming ideas to bring new life into the program. It has been recommended to the Board that should an individual not have a lost time incident in a calendar year the employee would receive a $250 incentive. The District’s Learn and Burn Program, developed and staffed by Bob Springer, a District lineman, demonstrates the dangers of electricity in everyday life. Bob has given presentations to many different organizations and member of the public. The presentation is very well received and an eye opener for all who attend. A list of Bob’s presentations for 2014 are listed in Attachment 1. The District’s Safety Manual and Injury and Illness Plan were reviewed and updated in 2013. b) BOARD ROOM USE A number of organizations used the Board and Conference rooms during 2014. Organizations include public agencies, non-profit groups, community agencies and private companies. Many organizations use a room monthly, while others use a room a few times during the year. See Attachment 2. c) REAL PROPERTY AND EASEMENTS Every year during the course of doing business, the District finds it necessary to obtain and on occasion abandon easements. In 2014, the District accepted 6 easements and abandoned no easements. The list of easements are included in Attachment 3. d) ENCROACHMENT PERMITS There were was one Encroachment Permits issued for 2014 included in Attachment 3. Michael D. Holley General Manager e) BOILER / BUILDING CONTROLS When the District switched from propane to natural gas in 2009 the District realized a 20% reduction in the cost of heating fuel in 2010. New high efficiency boilers were added in late 2012 knowing that the overall efficiency plan (identified in the 2010 Enovity TDPUD Building Use Assessment and Improvement Study) would not be complete until the building controls (heating/cooling) project had been completed; this project was completed in December of 2013. Besides the comfort within the building being more uniform and consistent, in 2013 there was an additional 22% reduction in natural gas consumption. 4. FISCAL IMPACT There is no fiscal impact associated with this item. 5. RECOMMENDATION Accept the Safety, Use of Board Room by outside organizations and Real Property and Easements, and the Encroachment Permit annual reports.