HomeMy WebLinkAbout14-MinutesAgenda Item # 14
To: Board of Directors
From: Barbara Cahill Deputy District Clerk
Date:ff
January 21, 2015
Minutes for the Meeting Dates
Approval of Minutes for December 3 and 17, 2014
REGULAR MEETING
December 3, 2014
In accordance with District Code Section 2.08.010 the TDPUD minutes are action
only minutes. All Board meetings are recorded on a digital format which is
preserved in perpetuity and made available for listening to any interested party
upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 PM in the TDPUD Board room by President Laliotis.
ROLL CALL: Directors Jeff Bender, Ron Hemig, and Tony Laliotis were present. Directors
Joe Aguera and Bob Ellis were absent.
PLEDGE OF ALLEGIANCE
Director Hemig led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Kathy Neus, Sanna Schlosser, Stephen Hollabaugh, Steven
Poncelet, Bob Mescher, Michael Holley and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
OTHERS PRESENT Paul Warmerdam
CHANGES TO THE AGENDA
General Manager Holley pulled Closed Session Item number 12.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
Director Hemig said his good-bye after twenty years
happy to turn over the reins and comfortable with
Things are running so well. He is now serving on
Natural Science.
CONSENT CALENDAR
of
service on the District Board. He is
staff, Board and District leadership.
the Board of the Tahoe Institute of
CONSIDERATION OF ROUTINE ANNUAL PROCUREMENTS AND CONTRACTS This
item involves the authorization of routine annual procurements and contracts
for FYI 5.
Director Bender moved, and Director Hemig seconded, that the Board approve the
consent calendar. ROLL CALL: Directors Aguera and Ellis, absent; all other Directors aye,
by voice vote. SO MOVED
1 Minutes: December 3, 2014
ACTION ITEMS
CONSIDERATION OF THE APPROVAL OF THE CEQA INITIAL STUDY FOR THE
ELECTRIC SYSTEM MASTER PLAN UPDATE This item concerns:
a) Presentation of the Electric System Master Plan Report Update.
b) Approval of a CEQA Initial Study for the Electric System Master Plan Update.
c) Set a date for the Public Hearing of the CEQA Initial Study for the Electric
System Master Plan Update.
Director Hemig moved, and Director Bender seconded, that the Board:
• Approve the CEQA Initial Study and direct that it be circulated
• Schedule a public hearing for the Proposed Mitigated Negative Declaration at the
regular Board meeting on December 17, 2014
ROLL CALL: Directors Aguera and Ellis, absent; all other Directors aye, by voice vote. SO
MOVED
REVIEW OF THE DISTRICT'S INVESTMENT POLICY AND CONSIDERATION OF THE
DELEGATION OF AUTHORITY TO THE TREASURER This item involves a review of
the District's investment policy and delegation of authority to the Treasurer to
perform the duties as described in the investment policy.
Director Bender moved, and Director Hemig seconded, that the Board:
• Concur with the current District investment policy
• Delegate authority to Robert Mescher, District Treasurer, to invest District funds for
FYI according to the District's investment policy
ROLL CALL: Directors Aguera and Ellis, absent; all other Directors aye, by voice vote. SO
MOVED
ROUTINE BUSINESS
APPROVAL OF THE FUND BALANCES AS OF OCTOBER 31, 2014: Director Bender
moved, and Director Hemig seconded that the Board approve the treasurer's report for the
month ended October 31, 2014. ROLL CALL: Directors Aguera and Ellis, absent; all other
Directors aye, by voice vote. SO MOVED
APPROVAL OF DISBURSEMENTS FOR NO EMBER 2014 Director Hemig moved, and
Director Bender seconded, that the Board approve the November 2014 disbursements re-
port. ROLL CALL: Directors Aguera and Ellis, absent; all other Directors aye, by voice
vote. SO MOVED
APPROVAL OF MINUTES FOR NOVEMBER 19, 2014 Director Hemig moved, and Direc-
tor Bender seconded, that the Board approve the minutes of November 19, 2014.
ROLL CALL: Directors Aguera and Ellis, absent; all other Directors aye, by voice vote. SO
MOVED
2 Minutes: December 3, 2014
CLOSED SESSION
Item pulled from agenda.
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 (E),
PUBLIC EMPLOYEE PERFORMANCE EVALUATION = GENERAL MANAGER'S
PERFORMANCE PLAN REVIEW
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 6:18 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Tony LaliotisI President
Prepared by
Barbara Cahill, Deputy District Clerk
3 Minutes: December 3, 2014
REGULAR MEETING
December 17, 2014
In accordance with District Code Section 2.08.010 the TDPUD minutes are action
only minutes. All Board meetings are recorded on a digital format which is pre-
served in perpetuity and made available for listening to any interested party upon
their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:02 PM in the TDPUD Board room by President Laliotis.
ROLL CALL: Directors Joe Aguera, Bob Ellis, Tony Laliotis and Paul Warmerdam were
present. Director Jeff Bender arrived at 6:15 PM.
PLEDGE OF ALLEGIANCE
Director Warmerdam led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Sanna Schlosser, Bob Mescher, Ian Fitzgerald, Jim Wilson,
Steve Hollabaugh, Michael Holley and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
OTHERS PRESENT Juanita Schneider, Kim Duff, and one other member of the public
CHANGES TO THE AGENDA
General Manager Holley stated there are no changes to the agenda. He wanted to point
out that agenda item 11, Purchase of Microwave Equipment, has a revised staff report.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
President Laliotis welcomed Paul Warmerdam to the dais for the next four years.
PUBLIC HEARING FOR CEQA INITIAL STUDY AND MITIGATED NEGATIVE
DECLARATION FOR THE ELECTRIC SYSTEM MASTER PLAN
President Laliotis opened the Public Hearing at 6:06 PM.
There was no public comment. The District received no written comments.
President Laliotis closed the public hearing at 6:08 PM.
1 Minutes: December 17, 2014
CONSENT CALENDAR
CONSIDERATION OF SCHEDULING THE REGULAR BOARD MEETINGS FOR 2015
This item involves proposed Board meeting dates for 2015.
CONSIDERATION OF ADOPTING A RESOLUTION TO DISPENSE WITH
COMPETITIVE BIDDING IN RELATION TO THE ANCILLARY SCADA BUILDING
HVAC. This item involves adopting a resolution to dispense with further
competitive bidding and awarding a contract to supply equipment, materials and
installation for the Ancillary SCADA Building HVAC.
CONSIDERATION OF THE AWARD OF A CONTRACT FOR PURCHASE OF UPS
EQUIPMENT This item concerns the award of a contract for the purchase of
uninterruptable power supply equipment at the Ancillary SCADA Building.
CONSIDERATION OF THE PURCHASE OF MICROWAVE NETWORK EQUIPMENT
FOR DONNER VIEW TANK This involves building a microwave communication link
between the Donner View Tank and 6170 Tank to support new radio technology.
Staff memo was revised. Directors agreed to have it remain on Consent Calendar.
Director Aguera moved, and Director Ellis seconded, that the Board approve the consent
calendar. ROLL CALL: Director Bender, absent; all other Directors aye, by voice vote. SO
MOVED
ACTION ITEMS
CONSIDERATION OF THE AWARD OF A CONTRACT FOR SUBSTATION
TRANSFORMERS This item concerns the possible award of a contract for the
Donner Lake Substation transformers.
Director Ellis moved, and Director Bender seconded, that the Board:
• Find Fortune Electric and CG Power System's bids non -responsive
• Award the bid for a substation transformer to WEG Electric in the amount of
$281,400, plus a 10 percent change order allowance in the amount of $28,140, for
an amount not to exceed $309,540, plus tax
ROLL CALL: all Directors aye, by voice vote. SO MOVED
SPECIAL BUSINESS
CONSIDERATION OF ELECTION OF OFFICERS OF THE BOARD This item involves
election of the President and Vice President of the Board for the next twelve
months.
Director Ellis moved, and Director Bender seconded, that the Board nominate and elect
Bob Ellis as President of the Board and Joe Aguera as Vice President of the Board for the
next 12 months. ROLL CALL: All Directors aye, by voice vote. SO MOVED
2 Minutes: December 17, 2014
CLOSED SESSION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957, PUBLIC
EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S
PERFORMANCE PLAN REVIEW
CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(1)I
CONFERENCE WITH LEGAL COUNSEL ON PENDING LITIGATION. FERC DOCKET
NO. ER10-2475-006 BERKSHIRE MBR SELLERS
RETURN TO OPEN SESSION
Report from Closed Session
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957, PUBLIC
EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S
PERFORMANCE PLAN REVIEW
No reportable action.
CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(1),
CONFERENCE WITH LEGAL COUNSEL ON PENDING LITIGATION. FERC DOCKET
NO. ER10-2475-006 BERKSHIRE MBR SELLERS
The Board authorized staff to file an intervention in FERC Docket No. ER10-2475-006 to
reserve our rights in this case.
There being no further business before the Board, the meeting was adjourned at 7:56 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Bob Ellis, President
Prepared by
Barbara Cahill, Deputy District Clerk
3 Minutes: December 17, 2014