HomeMy WebLinkAbout8 Surplus Vehicle and Equipment Agenda Item #
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Public Utility District
Memorandum
To: Board of Directors
From: Alan Harry
Date: November 30, 2006
Subject: Disposal of surplus District property: Vehicles and Equipment
Why is this item before the Board?
The Board of Directors must declare, through the adoption of a resolution, items of inventory,
materials, office equipment, and vehicles prior to their disposal.
Background/Summary
As in past years various vehicles and pieces of equipment have become broken or obsolete.
These items are very old, worn out, or have been replaced with newer technology.
Pursuant to District Code 8.20.020 all items of inventory, materials, office equipment and
vehicles considered by staff to be no longer necessary shall, following the authorization of the
General Manager, be declared surplus by a resolution of the Board of Directors. Said items
shall then be advertised for sealed bid sale.
A list of items found by staff to be surplus is attached as Exhibit A.
New Information
On December 8, 2005 the California Air Resources Board adopted a fleet rule to reduce diesel
particulate matter emissions from fleets operated by public agencies and utilities, such as the
District. As written this rule states that any municipality or public utility that owns, leases or
operates on-road diesel-fueled heavy-duty vehicles with a 1960 to 2006 model-year medium
heavy-duty or heavy heavy-duty engine and a gross vehicle weight rating greater than 14,000
pounds to bring each vehicles diesel particulate matter emissions into compliance by 2015.
The estimated cost for the installation of emission control devises to meet this regulation is
between $8,500 to $10,000 per vehicle.
In addition, these new regulations state that any vehicle of this type sold by a public agency
after December 31, 2006, and operated in the State of California, must be fitted with the
required emission control device and monitored for compliance until 2016.
• Page 1 Surplus
Currently the District operates twelve vehicles that fall within this new regulation, two of which
are included in Exhibit A as vehicles to be declared as surplus. The estimated cost to the
District imposed by this regulation is up to $120,000 over the next nine years. Staff will provide
the Board with further information as to the actual cost of this program during the 2007 budget
process.
In that the estimated revenue generated by the sale of the two surplus vehicles falling under
this regulation is$5,000, it is recommended that if they can not be sold by December 31, 2006,
that they be scrapped, thus saving the District up to $10,000, not including the cost of record
keeping over the next ten years.
It is staffs intent to advertise and sell all items listed in Exhibit A by the end of the year.
However, if the regulated vehicles are not sold we request that the Board authorize the
General Manager to remove them from the surplus bid list and dispose of them in a manner
ensuring that they will not be operated, i.e. scrapping.
Recommendation
It is recommended that the Board adopt the attached resolution declaring the items listed on
Exhibit A as surplus and authorize the General Manager to dispose of said property in
accordance with District policy. Further, it is recommended that the Board authorize the
General Manager to remove Units 16 and 17 from the surplus bid list and dispose of them in a
manner ensuring that they will not be operated.
• Page 2
EXHIBIT A
2006 SURPLUS VEHICLES & EQUIPMENT
Unit No. Description De artment
16 1985 GMC Generator Truck Cab and Chassis Water
17 1985 GMC Line Truck Cab and Chassis Electric
19 19976 Chevrolet 3/ ton 4WD Pickup Electric
36 1992 Sonoma 4WD Pickup Admin. Services
84 1972 Polaris Snow Mobile Electric
85 Snow Mobile Trailer Electric
NA 9'Plow Blade&mount(no pump) Water
NA SBX transmission fluid draining machine Support Services
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Resolution No. 2006 -
Declaring certain computer vehicles and equipment
as surplus and authorizing staff to dispose of
in accordance with District policy
WHEREAS, the District owns vehicles and equipment listed on the attached as Exhibit A; and
WHEREAS, the listed vehicles and equipment is not necessary for the District's use; and
WHEREAS, the District could dispose of the vehicles and equipment and utilize the funds from the
sale of said assets for other purposes.
WHEREAS, the surplus equipment and vehicles will be advertised with a bid opening date of
December 20, 2006.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors adopts the above recitals as its
findings; and
BE IT FURTHER RESOLVED that, for the reasons set forth above, the Board declares the vehicles
and equipment listed on Exhibit A attached, as surplus property; and
BE IT FURTHER RESOLVED that the General Manager is directed to dispose of said property in
accordance with District policy.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the_th day of Decemeber, 2006 by the following roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
President
ATTEST
Peter L. Holzmeister, District Clerk