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Home My WebLink About9 LAFCO Vacancy Agenda Item # • C Public Districti Memorandum To: Board of Directors From: Peter Holzmeister Date: December 1, 2006 Subject: Vacancy on Nevada County LAFCo Why this matter is before the board: This matter involves nominating a candidate to serve as a special district representative on the Nevada County Local Agency Formation Commission. Only the board can make such a nomination. History: Well, here we go again. We have been through this process several times. However, just to remind ourselves of the entire process I will repeat it here. When a vacancy occurs in the position of special district representative on LAFCo it has been the practice to begin the process of selecting a replacement by asking the boards of the districts to nominate candidates. After the nomination process is completed the special districts are asked to caste ballots thus electing a person to fill the vacancy New information: Attached is a letter from Katherine Hudson, Clerk/Analyst of the Nevada County LAFCo informing us that John Drew has announced that his tenure on the Penn Valley Fire Protection District will terminate. As a result his position on LAFCo will also terminate. You are being invited to nominate a candidate to fill Mr. Drew's vacated post. We are not required to nominate a candidate. Recommendation: I do not have a recommendation at this time Nevada County LAFCo Local 950 Maidu Avenue Agency Nevada City, CA 95959-8617 Formation Phone 530 265 7180 Commission Toll Free 888 846 7180 Fax 530 265 9862 Email lafcorwco.nevada.ca.us Webpage ndafco.com November 16,2006 E D NOV 2 0 2006 Nate Beason Countty John Drew Districts Paul Nmsell Public TO: Boards of Directors of Independent Sp ecial pedal Districts Tea ovens cr„ir County FROM: Katherine E. Hudson, Clerk/Analyst David McKay RE: Election of District Member of LAFCo Cities At this morning's Commission meeting, District Member Hank Weston announced Lisa s`"a`�'°°t cues that his tenure on the Penn Valley Fire Protection District Board would terminate Hank Weston,Vice Chair early in December, and consequently his membership on LAFCo. Districts We are therefore calling for district nominations for a member to fill Mr. Weston's position for the remainder of the term, which will end May 5, 2008. (See note at Kurt Grundel the end of this letter regarding the choice of procedure for electing district Districts Alternate members of LAFCo.) Sue Horne Commissioners are appointed for four-year terms pursuant to Government Code CounyAlternate Section 56334. Terms expire on the first Monday in May of the ending year or Alan Kilhorn upon the appointment and qualification of a successor. An explanation of the Public Alternate responsibilities of a LAFCo Commissioner is attached. Josh susman Cities Alternate Following are the steps of the nomination and election process: 1. This request for nominations is sent to each Independent Special District. sR Jones (To provide districts the maximum time to act,we are also sending this Executive offlcer notice by fax and email to those districts that can be reached by those P.Scott Browne methods.) Legal Counsel 2. Each district may make one nomination;districts are not required to make Katherine E.Hudson Clerk to the Commission any nomination, however. Nominations must be made by district resolu- C tion;a sample resolution is enclosed for your guidance. Nominees must Assislanl('lerkmembers, Kate°iie? be Board not staff. 3. Nominating districts may also forward brief resumes for their nominees, one paragraph or so in length, describing the qualifications they have for this position. The resolution and resume must be received by LAFCo no later than December 27, 2006. (Faxed copies to be followed by the originals will be accepted.) 4. Upon receipt of nominating resolutions and resumes, LAFCo staff will prepare the ballot and send it to each Independent Special District. (Resumds for nominees will be copied and included in the ballot packet.) The ballot may not be photocopied—only the original ballot will be accepted by LAFCo. Only the Chairperson of the Board of Directors or an appointed substitute may complete and sign the ballot. 5. The ballot must be returned to LAFCo no later than the date stated on the ballot. (To make sure every district has an opportunity to consider its vote at a regularly scheduled meeting, we will plan on allowing not less than 35 days for return of ballots.) 6. The votes will be tallied by LAFCo staff in the presence of at least one disinterested third party. Results of the election for the LAFCo Special District member will be sent to each Special District and each nominee. The attached resolution may be used if your Board so desires. The resolution of nomination must be returned no later than December 27, 2006,to the following address: Nevada LAFCo 950 Maidu Avenue Nevada City, CA 95959 If there are any questions, please call the LAFCo office at the number listed on the previous page. cc: John Drew Kurt Grundel Ted Owens encl.: Responsibilities of a LAFCo Commissioner Sample Resolution of Nomination PLEASE NOTE: The difficulty experienced in previous efforts to obtain a quorum for a meeting of the Special District Selection Committee to select a LAFCo member has resulted in return to the mail ballot procedure. Please note, however, that the choice of method is really up to the Independent Special Districts of Nevada County, not LAFCo. Districts that would prefer to have the Selection Committee meet in person to submit nominations and conduct an election may submit a written request to the LAFCo ofce. If a majority of the districts sign such a request, that method will be used for the next election of a district member or alternate. 2 Responsibilities of a LAFCo Commissioner What is LAFCo? The Local Agency Formation Commission(LAFCo) is an independent public agency with authority over local government agency changes of organization—that is, annexations, de- tachments, and consolidations of cities or districts, formation and dissolution of Special Districts, and incorporation and disincorporation of cities. Additionally, LAFCo is respon- sible for adopting a Sphere of Influence for each agency in the county. The Sphere of Influence is a plan for an agency's probable future boundaries and should represent a logi- cal growth plan for the agency. LAFCo's Composition The Commission is composed of two Special District Members (elected by the Indepen- dent Special Districts); two County Members (appointed by the Board of Supervisors); two City Members (appointed by the City Selection Committee); and a Public Member (appointed by the other LAFCo Commissioners). In addition, each category has an Alternate Member who votes in the absence of one of the members of that category. Alternate Members attend all meetings and participate in discussion. The Commissioner's Role LAFCo Commissioners approve or deny proposals for changes in organization based on the procedures and standards of the Cortese-Knox-Hertzberg Local Government Reor- ganization Act of 2000 (Government Code Sections 56000 et seq.). Additionally, LAFCo is subject to the California Environmental Quality Act,as are all public agencies. LAFCo Commissioners are required to file an annual Statement of Economic Interest, Form 700, as prescribed by the Fair Political Practices Commission, and to observe the LAFCo Conflict of Interest Code. Commissioners, including alternates, are also required to complete two hours of ethics training in compliance with AB 1234 within one year of their election (County, City, and District members)or appointment (Public members) and every two years thereafter. LAFCo Meetings The Commission usually meets at 9:30 a.m. on the third Thursday of each month in Nevada City; meetings are occasionally held elsewhere and at other times. Commissioners are expected to attend all meetings and participate in the deliberation process. LAFCo also has an appointed staff to coordinate meeting logistics and to research and make recom- mendations on proposals before the Commission. RESOLUTION NO. 2006- OF THE DISTRICT MAKING NOMINATION TO THE POSITION OF SPECIAL DISTRICT MEMBER OF THE NEVADA COUNTY LOCAL AGENCY FORMATION COMMISSION Whereas,the Board of Directors of the District has received notice of the request for nominations for the Special District Member position on the Nevada County Local Agency Formation Commission,pursuant to Section 56332 of the Government Code; and Whereas,the Board of Directors of the District has considered this request and determined to nominate the individual named below to serve on Nevada County LAFCo as a Special District Member; Now, therefore, be it resolved,the Board of Directors nominates for Special District Member with a term to expire in May 2009. The foregoing resolution was duly passed at a regular/special meeting of the District held on , 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Signed and approved by me after is passage this day of 2006. ATTEST: Chairperson of the Board Clerk of the Board I hereby accept the nomination for Special District Member of the Nevada County LAFCo for the term ending May 4, 2009. Name(printed): Signature: