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Home My WebLink About18 Draft MinutesAgenda item # 18 ►'i To: Board of Directors From: Barbara Cahill Deputy District Clerk Date: April 15, 2015 Minutes for the Meeting Dates Approval of Minutes for March 18, 2015 REGULAR MEETING March 18, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpe- tuity and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by Vice President Aguera. ROLL CALL: Directors Joe Aguera, Jeff Bender, Tony Lakiotis and Paul Warmerdam were pre- sent. Director Bob Ellis, absent. PLEDGE OF ALLEGIANCE Director Laliotis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Kim Harris, Kathy Neus, Stephen Poncelet, Shanna Kuhlemier, Bob Mescher, Roe Vernon, Trisha Ruby, Michael Holley, and Barbara Cahill CONSULTANTS PRESENT Steve Gross OTHERS PRESENT Michael Forshee CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Vice President Aguera introduced Shanna Kuhlemier as the replacement for Secretary Barbara Cahill. The other Directors welcomed Shanna. Director Laliotis attended a meeting with Placer County Water Agency. Topics included Squaw Valley Water Supply, grant funding, state updates, and PCWA staff changes. It was a good meet- ing. He will attend a TROA workshop on March 19 and a follow-up meeting on April 9 at the Town of Truckee. CONSENT CALENDAR APPOINT THE GENERAL MANAGER AS DISTRICT NEGOTIATOR FOR THE IBEW 1245 UN- ION CONTRACT This item involves the appointment of a negotiator(s) to represent the Dis- trict in the Memorandum of Understanding with IBEW 1245. Minute Order No. 2015-25 • Appoint the General Manager as the District's negotiator with IBEW 1245 for upcoming MOU negotiations CONSIDERATION OF THE AWARD OF A CONTRACT FOR LAND SURVEYING SERVICES THIS item involves awarding a contract for survey work related to water line replacement and for general property. Minute Order No. 2015-26 1 Minutes: March 18, 2015 • Award a contract for surveying to SCO Planning, Engineering & Surveying in an amount of $23,900 plus a 10% change order allowance for a total not exceed $26,290 Director Bender moved, and Director Laliotis seconded, that the Board approve the consent cal- endar. ROLL CALL: Director Ellis, absent; all other Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF ESTABLISHING FEES POLES OWNED BY THE DISTRICT This item tion to establish an annual fee per foot of pi tachment related fees. FOR THIRD PARTY ATTACHMENTS TO involves consideration of adopting a resolu- >le attachment and establish other pole at - Director Bender moved, and Director Laliotis seconded, establishing pole attachment fees: • Annual fee of $19 per foot of pole attachment • One-time processing fee of $110 per attachment • Penalty of three times the annual attachment fee that the Board adopt Resolution 2015-03 plus the processing fee for unauthorized attachments ROLL CALL: Director Ellis, absent; all other Directors aye, by voice vote. SO MOVED WORKSHOPS REVIEW OF THE CALIFORNIA SWRCB EMERGENCY DROUGHT REGULATIONS This item involves a review of the SWRCB 2014 and proposed 2015 emergency drought regula- tions. Steven Poncelet gav resentation which is available upon request. Board discussion: 4 • State adopted new regulations on March 17t". At this point, it is unclear when the new regula- tions will take effect • The District is in a drought, but we are not experiencing a water shortage • The District will do public outreach and education • The Board understands the dynamics in our District • Commended staff on work efforts for this project • Our water conservation number is down 30%, which is impressive Public Input: Mike Forshee, Contractors Association of Truckee Tahoe stated all of his questions were an- swered in the presentation. REVIEW OF THE 2014 AND PROJECTED 2015 CONSERVATION PROGRAMS This item involves a review of Conservation Programs results and proposed new programs. Steven Poncelet gave a presentation which is available upon request. There was no public input. 2 Minutes: March 18, 2015 Board discussion: • The District would like to pin point and help all electric home owners • Clarification on the spreadsheet attachment • The LED rebate program went to 600 to 1800 units • All electric home owners are invited to come and speak with the District • A study is being conducted in our area to determine if heat pumps can be utilized for air condi- tioning units. Previously, heat pumps did not perform well in cold weather and they needed to be inside. With the new Federal regulations that units over a certain capacity would need heat pumps, the study is a necessity DISCUSSION REGARDING PLUG-IN ELECTRIC VEHICLE PUBLIC ACCESS CHARGING STATIONS This item involves a discussion about the opportunity to provide additional public access charging station pilot projects in Truckee. Steven Poncelet gave a presentation which is available upon request. There was no public input. Board discussion: • What is the parabolic increase of PEV charging stations- the number of vehicles? • New market for us to sell electricity- what do anticipate this sale of electric power to become in 10 years? • Great- happening quickly- glad TRPA got the grant • It is cool that you can get something in the ground this summer to analyze the cost, design, install, operation and maintenance • Looks promising • Glad the grant writing estimate is now only 000 and not $50,000 • Meadow Park charging station is free of charge. What is the future? What is the time limit on the grant that states free? • The Tesla charging station behind Safeway is free to Tesla customers only • Has Tesla approached the District for any new charging stations? • When Tesla saturates the market with their facilities, will our future facilities not be as attrac- tive • Congratulations on helping TRPA4% get the grant • Are there any future CEC grants- incentives we have to provide reduced rates? • As we contemplate fees for the charging stations that will go in this summer, adopting a new rate. Would this be more like a commercial or residential rate? • The TRPA grant will go for planning- would it also include the cost for our grant consultant? • Tesla station is nice- no charge to their customers who use the electric • What stage are we in now- a pilot program with a few locations? • Once we have more information on charging stations, then will we will hire a consultant • We have a lot of information- so when do we start the program? • Where do you see the most used sites? • Are property owners ready to go? 3 Minutes: March 18, 2015 ROUTINE BUSINESS TREASURERS REPORT: February 28, 2015 APPROVAL OF THE FUND BALANCES AS OF JANUARY 31, 2015: Director Bender moved, and Director Warmerdam seconded, that the Board approve the treasurer's report for the month ended January 31, 2015. ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order No. 2015-29 APPROVAL OF DISBURSEMENTS FOR FEBRUARY 2015 INCLUDING THE CHANGE ON PAGE TWO (CORRECTION FROM DECEMBER TO FEBRUARY) Director Laliotis moved, and Director Bender seconded, that the Board approve the November 2014 disbursements report. ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order No. 2015-30 APPROVAL OF MINUTES FOR FEBRUARY 11, 2015 Director Laliotis moved, and Director Bender seconded, that the Board approve the minutes of November 19, 2014. ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order No. 2015-28 CLOSED SESSION - 8:15 P.M. TILL 11:40 P.M. 0 RETURN TO OPEN SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(4), DECIDING WHETHER TO INITIATE LITIGATION, THREE CASES — Report Out- By unanimous vote the Board authorized staff to file an intervention in FERC Docket No. ER15-1196-000 to reserve our rights in this case and preserve our current transmission tariff schedule four (energy imbalance) rights. Minute Order No. 2015-27 CONFERENCE WITH LABOR NEGOTIATORS: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: MICHAEL D. HOLLEY. EMPLOYEE REPRESENTATIVE: IBEW LOCAL 1245 — NO REPORTABLE ACTION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 (E), PUBLIC EMPLOYEE PERFORMANCE EATION - GENERAL MANAGER'S PERFORMANCE PLAN REVIEW — NO REPORTABLE ACTION. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:40 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Joseph Aguera, Vice President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: March 18, 2015