HomeMy WebLinkAbout AgendaREGUL AR MEET ING Directors
Joseph R. Aguera
Bob Ellis
Paul W armerdam
Jeff B ender
Tony Laliotis
Michael D. Holley
General Manager
Tr uckee Donn er Publi c Util ity Di str ict
Wednesday, April 15, 2015
T DPUD Board Room
A G E N D A
1. Call to order
2. Roll call
4. Changes to the agenda
5. Publ i c Input - Thi s i s ti me set aside for the public to a ddress the Board on an y mat te r not
on the agenda. Testimony related to any agendized matter should be addressed at the
ti me that item is considered.
(The public may comment on any subject that is not on the agenda. Each speaker w ill b e
limited to three minute s, but speaker time may be reduced at the discretion of th e
Board President if there are a large number of speakers on any given su bject.)
6. Thi s i tem provides ti me for Di rectors to comment on any i tem within the p ur vie w of the Di strict
(Each Director will be limited to three minutes.)
DIRECT OR UPDAT E
6:00 PM ,
3. Pledge of Allegiance
(Items may be acted on as a g ro up or pull e d from the consent
calendar at the request of a Board member, staff membe r or m ember of the public; and
subsequently acted upon separately.)
CONSENT CALENDAR
7 Consideration of a Contract to Perfor m Geotechnica l Testi ng Services.
This item involves a contract to pe rf orm geotechnical testing service s f or the 2 015 co nstruction
season.
8 Consideration of the Award of the 20 15 Airport W ell Maintenance Contract.
This item involves a contract to pe rf orm the 2015 Airport W ell Maintenan ce .
9 Consideration of Entering i nto a Ser vices Contract with ACTS for Fi b er Splici ng and Repai r.
This item involves a contract to pe rf orm f iber splicing a nd repairs.
10 Consideration of th e Purch ase of S er ver Cages an d Supporti ng Computer Infrastructure.
This item involves the purchase of network inf rastructure equipment.
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
ACT ION IT EMS ( Action item discussions will utilize the follow ing format: (a) staff
report, (b) public input, and (c) Board discus sion a nd action)
12 .Considerati on of Adoption of the Tahoe Si er ra Integr ated Regi onal W ater Management Plan
(IRW MP) Memorandum of Understanding
This Item concerns the District's participatio n in t he exist ing Tahoe Sierra IRW MP.
13 .Considerati on of the Award of a Contr act for the 20 15 W ater Pipeline Repl acement Project
This item involves awarding a contract for the 20 15 W at e r Pipeline Replacemen t Project.
11 Consi deration of Scheduling a Pub li c Heari ng Related to Adoption of the Annual El ectric and
W ater Standby Charges
.
This item relates to holding a public hearing to consider renewing the ex ist ing ele ctric and water
standby charges on vacant parcels in the District.
ROUT INE BUSINESS
17 March 31, 2015
a) Appr oval of the Treasurer's report of fund balances
as of F ebruary 28, 2015
b) Appr oval of the di sbursements for March 2015
.
18 Approval of Minutes for March 18, 2015.
CLOSED SESSION
19 . Conference with labor n ego ti ators: Section 54957.6 of the Government Code. Di strict
representative: Mi cha el D. Holley. Emp l oyee representative: IBEW Local 1245
20 . Closed Sessio n Pur suant to Governmen t Code Section 54957, Public Employee
Performance Eva luati on - Gen eral Manager's Performance Plan Review
RET URN T O OPEN SESSION
Report from Closed Session
WORKSHOPS
14 Discussion of Califo rnia Envi ronmental Quality Act Procedures (CEQA)
This item involves a discussion regard ing CEQ A.
.
15 Discussion About UAMPS Carbon Free Power Project- New Resour ce
This workshop involves a new carbon free p ower proje ct with Utah Asso cia te d Municipal Power
System (UAMPS).
.
16 Discussion of the T own of Truckee’s Brickell town Streetscape Pr oje ct
This item involves collaboratively working with the Town of Truckee to upgra de wate r system
f acilities durin g the Brickellto wn Streetscape project.
.
ADJOURNMENT
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
No te reg arding agend a to pics likely t o com e befo re th e Board during th e next two months:
Discussi on of Possibl e Rev isions to the Distri ct Bylaws, Code and Fees-
Discussi on of the Process f or Adopting New W ater Rates-
Rev iew Calif ornia Drought Com pl iance-
Rev iew of 2014 TDPUD Consum er Confidence Reports (W ater Quality Reports)-
Rev iew of :
a) Donner Lake Assessm ent District
b) Glenshire Surcharge
c) Other Area Im prov ement F unds
-
The age nda is a vai la bl e fo r revi ew at the
TDPUD office and the T ruckee b ra nch of t he Ne vada County Li brary
Fri da y, Apri l 10, 2015
Barbara Cahill, Deputy Distri ct Cle rk
A copy of the agenda packet is available for public review at the district administrative office: 11570 Donner Pass Road. Public participation
is encouraged. The meeting location is acces sible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the Dis tr ic t's public meetings. If particular accommodations for the disabled are needed (i.e. disability-
related aids, or other services), please contact the Clerk of the Board at (530) 582-3909 or BarbaraCahill@tdpud.org, at least 24 hours in advance of
the meeting.
Posted and mail ed on
11570 Donner Pass Road - Truckee, CA 96161 - Phone: (530) 587-3896 - www.tdpud.org
Agenda Item #7
To:
From:
Date:
Subject:
Board of Directors
Neil Kaufman
April 15, 2015
Consideration of a Contract to Perform Geotechnical Testing
Services
CONSENT
1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000.
2. HISTORY
Geotechnical Testing involves testing of materials such as soil, asphalt and concrete
associated with the District’s construction projects. The District has a need for such
testing associated with its construction projects. District personnel are not trained nor
equipped to perform the necessary testing work.
In February 2013, the District issued a Request for Proposals (RFP) for Geotechnical
Testing Services associated with the planned 2013 construction projects. The scope of
work covered testing of backfill materials and asphalt associated with construction
projects to be performed during the summer of 2013. The RFP stated that the District
could choose to retain the selected firm to perform additional testing work during 2014
and 2015. After review of the proposals, District staff recommended that to Holdredge &
Kull (H&K) be selected. The Board then awarded a contract to H&K for work to be
performed in 2013.
In April 2014, the Board awarded a contract to H&K of backfill materials and asphalt
associated with construction projects to be performed during summer of 2014.
3. NEW INFORMATION
The work performed by H&K during 2013 and 2014 was satisfactory. District staff
requested a proposal to perform geotechnical testing for the planned District
Pipeline Replacement - 2015 project. The cost proposal from H&K for this work is
$60,104.
4. FISCAL IMPACT
Geotechnical testing will be paid on an hourly basis based on the actual number of
hours spent on-site by H&K personnel. The funding source for this contract is the
Water Department Capital Replacement Fund. Sufficient funds exist to cover the
costs.
4 of 53
Michael D. Holley
General Manager / Water Utility Manager
5. RECOMMENDATION
a)Award a contract and authorize the General Manager to execute a contract for
Geotechnical Testing Services to Holdredge & Kull in an amount not to exceed
$60,104.
b)Authorize the transfer of up to $60,104 from the Water Department Capital
Replacement Fund to the Water Department General Fund to cover the cost of the
contract.
5 of 53
Agenda Item #8
To:
From:
Date:
Subject:
Board of Directors
Brian Wright
April 15, 2015
Consideration of the Award of the 2015 Airport Well Maintenance
Contract
CONSENT
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for all expenditures in excess of $15,000.
2. HISTORY
Airport Well is one of the District's largest groundwater production wells and an
essential potable water source during the summer demand cycle. Historically, the
well pump, motor and line shaft require periodic inspection, maintenance and repair.
Based on current pump and motor performance analysis, Staff has determined the
need for the Airport Well pump and motor to be pulled for inspection and maintenance
services. In November 2012, staff purchased a replacement well line shaft, with
associated fittings, to be kept on hand for future maintenance. This line shaft
assembly is available for installation if necessary.
3. NEW INFORMATION
On March 18, 2015 the District publicly advertised a request for bids for the 2015
Airport Well Maintenance Project. The project scope of work included:
The inspection and maintenance of the Airport Well pump and motor assembly;
Replacement of the well line shaft assembly; and
Video inspection of well casing and axial alignment survey of the well casing.
The bid opening was held on April 8, 2015. The District received one responsive bid
from Carson Pump Co. in the amount of $21,800.
4. FISCAL IMPACT
Sufficient funds for the 2015 Airport Well Maintenance Project are available in the
Board approved FY15 Water Operations Budget.
6 of 53
Michael D. Holley
General Manager / Water Utility Manager
5. RECOMMENDATION
Award a contract for the 2015 Airport Well Maintenance Project to Carson Pump Co.,
in the amount of $21,800 plus a 10% contingency, for a total amount not to exceed
$23,980.
7 of 53
Agenda Item #9
To:
From:
Date:
Subject:
Board of Directors
Ian Fitzgerald
April 15, 2015
Consideration of Entering into a Services Contract with ACTS for
Fiber Splicing and Repair
CONSENT
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager
1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000.
2. HISTORY
Over the past four years, the District has invested in communication links between the
District headquarters and currently 4 remote electric substations and 13 water
distribution stations. These communication links support critical SCADA
communications, as well as security, network access, and radio communication
technologies. Maintaining and ensuring these communication links are available at all
times, even after large storms, is critical to the District's ability to continue to serve our
customers water and power.
Advanced Communications Technology Services (ACTS) was the lead testing and
splicing contractor for Phase 1 and 3 of the SCADA communication project. ACTS
has been an integral company in building these communication links and knows our
field communication system well. Their past work has been of high quality.
3. NEW INFORMATION
The service contract will ensure same day service should our communication lines
every become damaged due to storms, digins, or other unforeseen problems.
4. FISCAL IMPACT
Sufficient funds exist in the FY 2015 budget for this expense with a not to exceed
amount of $30,000. These costs are based on an as needed basis. Should third party
damages occur, the District will recover costs.
5. RECOMMENDATION
Authorize the General Manager to enter into a professional services contract with
ACTS for communication services and repair in an amount not to exceed $30,000 in a
contract form acceptable by District Counsel.
8 of 53
Agenda Item #10
To:
From:
Date:
Subject:
Board of Directors
Ian Fitzgerald
April 15, 2015
Consideration of the Purchase of Server Cages and Supporting
Computer Infrastructure
CONSENT
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager
1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000.
2. HISTORY
The District has been constructing a disaster recovery building at the District's Trail
End Road property (Corporation Yard). This location will ensure true network and
data continuance in the event of a loss or failure of the main data center located in the
main District offices. The building completion has reached the point where computer
support infrastructure is ready for implementation. A portion of the computer support
infrastructure includes server cages, cable support racks and communication cable
splice panels.
3. NEW INFORMATION
The National Joint Powers Alliance (NJPA) competitively bid equipment from Anixter
and other vendors as part of government bid program. Power cooperatives, including
the District, are eligible to take advantage of these bids through NJPA. The computer
networking equipment bid from Anixter includes items required to support the security,
stability and proper cooling of the network equipment included as Attachment 1. Staff
obtained a quote necessary to support the server infrastructure at the Corporation
Yard in the amount of $18,177 including tax.
4. FISCAL IMPACT
Sufficient funds exist within the approved FY15 District capital budgets for this project.
Costs will be billed to the Electric Department.
5. RECOMMENDATION
Authorize the purchase of network infrastructure equipment totaling $18,177 plus tax
from Anixter.
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Date:4/6/2015
Quote #:10087
See attached Anixter Terms and Conditions of Sale Customer #:030896
IAN FITZGERALD
TRUCKEE DONNER PUBLIC Anixter Inc.
11570 DONNER PASS ROAD Corporate Headquarters
2301 Patriot Blvd.
TRUCKEE, CA 96161 Glenview, IL 60026
Phone: QUOTE INCLUDES GROUND SHIPPING
Fax: ***********DISASTER RECOVERY BUILDING*************
Item Quantity Anixter Catalog Number and Description Unit Unit Price Extended Price
01 3 EA 74.82 $224.46
02 9 EA 62.99 $566.91
03 16 EA 38.60 $617.60
04 12 EA 23.49 $281.88
05 16 EA 12.83 $205.28
Page Total:$1,896.13
TERMS NET30, subject to credit approval Quote Total:$18,176.77
F.O.B.SHIP.PT., PPD/CHARGE
SHIPMENT:AVAILABILITY SUBJECT TO CHANGE WITHOUT NOTICE.
NOTES:QUOTE DOES NOT INCLUDE SALES TAX UNLESS NOTED.
**Call to learn about special financing and lease-to-own options on orders over $10,000.
Please refer all inquiries to:ANIXTER-SACRAMENTO Phone: 916-567-2223
MICHAEL WADMAN-EU 1760 CREEKSIDE OAKS DRIVE Fax: 916-567-2225
SACRAMENTO, CA 95833
COMMENTS:COPPER CABLE PRICES ARE VALID 14 BUSINESS DAYS FROM DATE OF
QUOTE. ALL OTHER ITEMS VALID 30 DAYS UNLESS OTHERWISE NOTED.
STRAIGHT SECT, BLACK
QUOTATION
164166
CPI 10250-712
UNIV CBL RUNWAY (LADDER RACK)
9'11"L X 12"W X 1.5"H
STRAIGHT SECT, BLACK
RENO STOCK
219498
CPI 10250-704
UNIV CBL RUNWAY (LADDER RACK)
9'11"L X 4"W X 1.5"H
BLACK
1-2 WEEK LEAD TIME FROM FACT
372466
CPI 30026-708
8U FILLER PANEL
19"W X 1/8"THICK
BLACK
1-2 WEEK LEAD TIME FROM FACT
189057
CPI 30026-704
4U FILLER PANEL
19"W X 1/8"THICK
1-2 WEEK LEAD TIME FROM FACT
173598
CPI 30026-701
1U FILLER PANEL
19"W X 1/8"THICK
BLACK
1-2 WEEK LEAD TIME FROM FACT
Page 1 of 2
10 of 53
Date:4/6/2015
Quote #:10087
See attached Anixter Terms and Conditions of Sale Customer #:030896
IAN FITZGERALD
TRUCKEE DONNER PUBLIC Anixter Inc.
11570 DONNER PASS ROAD Corporate Headquarters
2301 Patriot Blvd.
TRUCKEE, CA 96161 Glenview, IL 60026
Phone: QUOTE INCLUDES GROUND SHIPPING
Fax: ***********DISASTER RECOVERY BUILDING*************
Item Quantity Anixter Catalog Number and Description Unit Unit Price Extended Price
06 4 EA 3963.13 $15,852.52
07 1 EA 41.27 $41.27
08 1 EA 386.85 $386.85
Page Total:$16,280.64
TERMS NET30, subject to credit approval Quote Total:$18,176.77
F.O.B.SHIP.PT., PPD/CHARGE
SHIPMENT:AVAILABILITY SUBJECT TO CHANGE WITHOUT NOTICE.
NOTES:QUOTE DOES NOT INCLUDE SALES TAX UNLESS NOTED.
**Call to learn about special financing and lease-to-own options on orders over $10,000.
Please refer all inquiries to:ANIXTER-SACRAMENTO Phone: 916-567-2223
MICHAEL WADMAN-EU 1760 CREEKSIDE OAKS DRIVE Fax: 916-567-2225
SACRAMENTO, CA 95833
COMMENTS:COPPER CABLE PRICES ARE VALID 14 BUSINESS DAYS FROM DATE OF
QUOTE. ALL OTHER ITEMS VALID 30 DAYS UNLESS OTHERWISE NOTED.
N-SERIES TERAFRAME GEN 3 CABIN
QUOTATION
N/S
CHATSWORTH NJ7N-125C-C52-0
NJ7N-125C-C52-0
2 RU 19" SS
SYSTEM,31.5" (800 MM) W X 43.3
(1100MM) D X 88.6"(2232 MM) H,
48 RMU, WITH FRONT AIR DAMS,
SQUARE-PUNCHED RAILS, PERFORAT
METAL FRONTDOOR MATCHES GF-SER
MATCHES GF-SERIES GLOBALFRAME
GLOBALFRAME GEN 2CABINET
1-2 WEEK LEAD TIME FROM FACT
365173
CS-COMMSCO HTK-19-SS-2U
HORIZONTAL TROUGH KIT
BLACK 760089425
CHICAGO STOCK
760072959
RENO STOCK
372099
CS-COMMSCO VCM-SS-84-6B
VCM KIT, 6" X 84"
SINGLE SIDED WITH DOORS
Page 2 of 2
11 of 53
Agenda Item #11
To:
From:
Date:
Subject:
Board of Directors
Robert Mescher
April 15, 2015
Consideration of Scheduling a Public Hearing Related to Adoption
of the Annual Electric and Water Standby Charges
CONSENT
1. WHY THIS MATTER IS BEFORE THE BOARD
This matter involves scheduling a public hearing related to adoption of electric and
water standby charges for the 2015-2016 tax year.
2. HISTORY
Standby charges have been assessed on vacant parcels in the District since 1975.
These annual charges recoup the District's operating and maintenance costs of the
electric and water distribution facilities from parcel owners who benefit from their
vacant lot being in close proximity to the distribution facilities.
Standby rates have not been modified in many years, and there are no proposed
changes at this time.
3. NEW INFORMATION
This item relates to holding a public hearing to consider renewing the existing electric
and water standby charges on vacant parcels in the District. Public notice of the
hearing requires publication of a notice in a newspaper once a week for two
successive weeks, with at least five days between the respective publication dates.
The first notice will be published on May 8th, and the second notice will be published
on May 15th.
4. FISCAL IMPACT
The estimated standby revenue for 2015-2016 is:
Nevada County:
Electric $ 22,950
Water $ 142,640
Total Parcels: 2,146
12 of 53
Robert Mescher Michael D. Holley
Administrative Services Manager General Manager
Placer County:
Electric $ 490
Water $ 4,160
Total Parcels: 81
5. RECOMMENDATION
Schedule a public hearing on May 20, 2015 at 6:00 PM for the purpose of receiving
input on the adoption of annual electric and water standby charges.
13 of 53
Agenda Item #12
To:
From:
Date:
Subject:
Board of Directors
Steven Poncelet
April 15, 2015
Consideration of Adoption of the Tahoe Sierra Integrated Regional
Water Management Plan (IRWMP) Memorandum of Understanding
ACTION
1. WHY THIS MATTER IS BEFORE THE BOARD
This item is before the Board to solidify and accept the Tahoe Sierra Integrated
Regional Water Management Plan (IRWMP).
2. HISTORY
The State of California created Integrated Regional Water Management Plans
(IRWMP's) to encourage regional strategies for management of water resources and
to provide a mechanism to apply for funding, through competitive grants, for projects
that protect communities from drought, protect and improve water quality, and improve
local water security. The existing Tahoe Sierra IRWMP is a set of coordinated
strategies for management of water resources specific to the Tahoe Sierra region.
The IRWMP membership includes a spectrum of public agencies, special districts,
non-profit organizations, and educational institutions. The main function of the
Tahoe-Sierra IRWMP is to access State funding specifically targeted at IRWMP's
(e.g. Prop 84, new water bond, etc.).
IRWMP's are managed by the planning division of the California Department of Water
Resources (DWR) and are subject to specific rules and requirements. There are
numerous IRWMP's across California which defined geographic regions. The Tahoe
Sierra region includes the Truckee River Watershed (including Lake Tahoe) and the
Carson River watershed, which contains a portion of Alpine, El Dorado, Placer, Sierra,
and Nevada Counties. There are dozens of participants in the Tahoe Sierra IRWMP
including the following from Truckee-Tahoe: Tahoe City PUD, Squaw Valley PSD,
South Tahoe PUD, Truckee River Watershed Council, and Town of Truckee.
3. NEW INFORMATION
Staff has been following the activities of the Tahoe Sierra IRWMP for the past few
years and sees potential opportunities to access grant funding for the water utility,
especially with the passage of the new State water bond,. Potential funding could
support projects that protect/improve water supply and/or quality, water conservation
programs, and educational program. Joining the Tahoe Sierra IRWMP is the first step
in pursuing these State funds.
Joining the Tahoe Sierra IRWMP is accomplished by signing the current
14 of 53
Steven Poncelet Michael D. Holley
Public Information & Conservation Manager General Manager
Joining the Tahoe Sierra IRWMP is accomplished by signing the current
Memorandum of Understanding (MOU) regarding the Tahoe Sierra IRWM Plan
Revised December 1, 2014 (Attachment 1). The MOU facilitates the implementation
of the Tahoe Sierra IRWMP and rules for participation, withdrawal from the MOU, etc.
It is important to note that signing the MOU does not abridge any decision-making
authorities of the signatory, nor conflict with any legal obligation of the signatory,
including those under contracts, licenses, permits, regulations, and statues.
Furthermore, the MOU is not an obligation of funds, and does not control or limit
pursuit of funding for any future project of any signatory. It is expected that the
signatories to the MOU will contribute staff time necessary to meet the goals of the
MOU. The MOU references the existing Tahoe Sierra IRWMP Plan which was too
large to attach to this docket, but can be found at http://tahoesierrairwm.com.
Adoption of the IRWMP needs to be done by resolution. Draft Resolution 2015-04 is
included as Attachment 2.
4. FISCAL IMPACT
Joining the Tahoe Sierra IRWMP requires no direct financial commitment but does
require some staff time to attend a few meetings a year and participate in the Tahoe
Sierra IRWMP process. Joining the Tahoe Sierra IRWMP could contribute grant
funds to the District ranging for $10's to $100's of thousands.
5. RECOMMENDATION
Adopt Resolution No. 2015-04 and authorize the General Manager to execute the
Memorandum of Understanding with the Tahoe Sierra IRWM Plan Revised December
1, 2014 between the District and named applicants.
15 of 53
Memorandum of Understanding (MOU)
Regarding the Tahoe Sierra IRWM Plan
(Integrated Regional Water Management Plan)
Revised
December 1, 2014
1. Purpose of MOU
The signatories of this Memorandum of Understanding (MOU) recognize the value
of coordinating water management, planning and implementation activities within
the Tahoe Sierra lntegrated Regional Water Management Plan Region (Region)
which includes the Truckee River watershed including the Tahoe Region, and the
Carson River watershed all of which are contained in portions of Alpine, El Dorado,
Placer, Sierra, and Nevada Counties as shown on Exhibit A.
This MOU is in reference to the intent of the IRWM Program is to encourage
integrated regional strategies for management of water resources and to provide
a mechanism to apply for funding, through competitive grants, for projects that
protect communities from drought, protect and improve water quality, and
improve local water security by reducing dependence on imported water.
This MOU facilitates the implementation of the Tahoe Sierra Integrated Regional
Water Management Plan (IRWM Plan), a set of coordinated strategies for
management of water resources and for the implementation of projects that
protect our Tahoe Sierra communities from drought, protect and improve water
quality and improve local water security.
2. Goals of IRWM Plan
Water management goals within the Tahoe Sierra IRWM Plan include but are not
limited to:
• Aligning with ongoing IRWM requirements
• Supporting and improving local and regional water supply reliability;
• Reducing conflict between water users and resolving water rights disputes;
• Contributing measurably to the long-term attainment and maintenance of
water quality standards;
• Eliminating or significantly reducing pollution in impaired waters
• Restoring and protecting sensitive habitat areas;
• Coordinate with the Lahontan Regional Water Quality Control Board Basin
Plan;
• Implementing non-point source (NPS) pollution plans.
The 2014 Revised Tahoe Sierra IRWM Plan can be found at
(http://tahoesierrairwm.com/). All future revisions of the Tahoe Sierra IRWM Plan
will also be posted at this location.
Revised Tahoe-Sierra MOU
1211/14
Page 1of 5
16 of 53
Page 2 of 5
Revised Tahoe-Sierra MOU
12/1/14
The implementation projects as chosen by all the agencies are listed in the
IRWM Plan. These projects have been evaluated and ranked in implementation
order by all members of the Tahoe Sierra IRWM. It is expected the signatories of
this MOU will apply for available funding. Stakeholders and project proponents
will be invited at least once every two-years to submit additional projects for
consideration to be included in the IRWM Plan or provide updates to projects
already included in the IRWM Plan, without formal amendment of the IRWM
Plan.
3. Mutual Understandings
This MOU does not abridge any decision-making authorities of any signatory.
The Tahoe Sierra IRWM Plan and implementation guidelines developed under this
MOU will not conflict with any legal obligation of any signatory, including those
under contracts, licenses, permits, regulations and statutes.
This MOU is not an obligation of funds, and does not control or limit pursuit of
funding for any future project of any signatory.
It is expected that signatories to this MOU will contribute staff time necessary to
meet the goals of this MOU.
4. Withdrawal from the MOU
Any party to the MOU may end its participation by providing written notice to the
partnership lead at their normal business address.
5. Signatories to the MOU
MOU Signatories: The signatories to this MOU represent a spectrum of public
agencies, special districts, non-profit organizations and education institutions
throughout the Tahoe Sierra region.
The signatories of this MOU will:
• Foster a collaborative water management planning environment;
• Promote integration of water management across geographies of the region;
• Recommend priorities for implementation projects;
• Cooperatively apply for and obtain funding for implementation projects;
• Revise and update the Tahoe Sierra IRWM Plan as needed;
• Communicate the best available information to decision makers, stakeholders
and the public
We the undersigned adopt the Tahoe Sierra IRWM Plan and will act to implement it
to the best of our ability in compliance with applicable legal requirements.
17 of 53
Page 3 of 5
Revised Tahoe-Sierra MOU
12/1/14
Future signatories to this agreement are welcome, and signatories to this MOU are
active until written notice to end the participation of the agency has been received
by the partnership lead. This MOU supersedes prior MOUs.
This MOU may be executed by submittal of individual signature pages that when
combined, shall constitute a single instrument. The signatories to this MOU
represent that they have the authority to bind their respective agency to this MOU.
18 of 53
Page 4 of 5
Revised Tahoe-Sierra MOU
12/1/14
1. Tahoe Sierra I RWM Plan
Memorandum of Understanding
Signatory Page
__________________
Signature
____________________________________
Agency
_____________________________________
Date
19 of 53
Legend
C Tahoe-Sierra IRWM Boundary
[=] California Counlies
Kenned /Jenks Consultants
Tahoe-Sierra IRWMP
Regional Location
K/J 1270036.00
July 2014
Figura 1·1
20 of 53
Resolution 2015-04 1
RESOLUTION No. 2015 - 04
APPROVING A MEMORANDUM OF UNDERSTANDING
REVISED DECEMBER 1, 2014 BETWEEN THE DISTRICT AND
NAMED APPLICANTS REGARDING THE TAHOE SIERRA
INTEGRATED REGIONAL WATER MANAGEMENT PLAN
(IRWMP)
WHEREAS, the Truckee Donner Public Utility District recognizes the value of
coordinating water management planning and implementation activities within the
Tahoe Sierra region; and
WHEREAS, the signatories to the Tahoe Sierra IRWMP represent a spectrum of public
agencies special districts, non-profit organizations and educational institutions
throughout the Tahoe Sierra region; and
WHEREAS, the Memorandum of Understanding revised December 1, 2014 (attachment
1) facilitates the implementation of the Tahoe Sierra IRWMP, fosters a collaborative
water management planning environment; promotes integration of water management
across regional geographies; recommends priorities for project implementation;
cooperatively apply for funding for implantation of projects; and communication the best
available information to decision makers; stakeholders and the public; and
WHEREAS, the Truckee Donner Public Utility District adopts the Tahoe Sierra IRWM
Plan Memorandum of Understanding revised December 1, 2014, and will act to
implement it to the best of the District’s ability in compliance with applicable legal
requirements; and
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE TRUCKEE DONNER PUD
AS FOLLOWS, by the Board of the Truckee Donner Public Utilities District to adopt the
Tahoe Sierra Integrated Regional Water Management Plan Memorandum of
Understanding revised December 1, 2014, and the Board President is authorized to
execute the Memorandum of Understanding.
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Resolution 2015-04 2
PASSED AND ADOPTED by the Board of Directors of Directors at a meeting duly called and
held within the District on the 15 th day of April 2015 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By_____________________________________________
Bob Ellis, President of the Board of Directors
ATTEST:
________________________________________
Michael D. Holley, Clerk of the Board of Directors
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Agenda Item #13
To:
From:
Date:
Subject:
Board of Directors
Neil Kaufman
April 15, 2015
Consideration of the Award of a Contract for the 2015 Water
Pipeline Replacement Project
ACTION
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The Water Department has an ongoing need to replace existing water pipelines that fall into
two basic categories.
1) Pipes that are in poor condition and require repeated repairs.
2) Pipes that are old, undersized (typically 4-inch diameter and smaller) and have
exceeded their useful life.
Historically, the District had undertaken an annual pipeline replacement project. A Board
workshop was held in February 2015 to discuss the planned District Pipeline
Replacement - 2015 project. The project covers about 4,900 feet of main at three locations
along Northwoods Boulevard. The project also includes the installation of about 7,850 feet of
fiber optic inner duct at two locations along Northwoods Boulevard.
3. NEW INFORMATION
The bid opening was held at 2:00 PM on March 31, 2015. Six bids were received. A
summary of the bids is given below:
BASE BID ONLY
Bidder Location Amount Responsive
Newland Entities Yuba City, CA $1,176,355.16 Yes
AM-X Construction & Excavation Truckee, CA $1,478,273.75 Yes
Civil Engineering Construction Loomis, CA $1,514,780.00 Yes
A&K Earthmovers Sparks, NV $1,717,000.00 Yes
Gerhardt & Berry Sparks, NV $1,777,680.55 Yes
Rapid Construction Carson City, NV $1,789,987.10 Yes
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On the morning of April 1, 2015, a telephone call was placed to Mr. Robert Cervantes
(President of Newland Entities). The purpose of the call was to request references and
contact information for the prior projects that Newland Entities listed on the experience
statement that was submitted as part of its bid. Mr. Cervantes stated that he would forward
the requested information. During the telephone call, Mr. Cervantes also stated that his
company had made an error on its bid. Mr. Cervantes stated that the unit price listed on Bid
Item No. 3B should have been $125.00 and not $12.50. I responded that I would bring this
error to the attention of the District’s General Manager.
After discussions with the General Manager, the matter was referred to the District’s Legal
Counsel. The District’s Legal Counsel then reviewed the appropriate statutes and case law.
It was determined that the District cannot accept a bid that was modified after the bid
opening. On the morning of April 2, I spoke with Mr. Kevin Madison of Newland Entities by
telephone and informed him that the District could not accept a modified bid.
On April 3, Mr. David Murray (lawyer for Newland Entities) sent a letter to the District
regarding the error on Newland Entities bid. Mr. Murray and the District’s Legal Counsel later
discussed the matter by telephone. Following this telephone conversation, Newland Entities
submitted a second letter to the District requesting that its bid be withdrawn in accordance
with Section 5103 of the Public Contract Code.
The withdrawal of Newland Entities bid leaves the District with two options:
1) Award the contract to the second lowest responsive and responsible bidder
2) Reject all bids and rebid the project
As noted in the table above, AM-X Construction and Excavation (AM-X) is the second lowest
responsive and responsible bidder. AM-X has performed satisfactory work for the District in
the past. The total bid price from AM-X is about $1.48 million. The project schedule under
this alternative is:
Bid Award - April 15, 2015
Begin Construction - May 2015
Complete Construction - October 2014
If the project were rebid, it would allow Newland Entities to submit a new bid that addressed
the error in its original bid. However, it is also quite likely that Newland Entities (and the other
bidders) would further adjust their bids based upon the information that is currently available.
If the project were rebid, the project schedule would be as follows:
Bid Opening - May 7, 2015
Bid Award - May 20, 2015
Begin Construction - June 2015
Complete Construction - October 2014
Telephone conversations with the second and third lowest bidders indicated that there is
sufficient float within the project schedule to allow a June start of construction.
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Michael D. Holley
General Manager / Water Utility Manager
In addition to the construction contract, the District will retain outside consultants to perform
environmental services, geotechnical testing and surveying during the construction period.
The costs for this work are:
Environmental Services - Inland Ecosystems - $1,650
Geotechnical Testing - Holdrege & Kull - $60,104
Surveying - SCO Planning & Engineering - $5,800
4. FISCAL IMPACT
With the withdrawal of the Newland Entities bid, the lowest responsive and responsible bid is
$1,428,273.75 from AM-X. As discussed at the February workshop, the water pipeline work
would be funded by the Water Department and the innerduct work would be funded by the
Electric Department. If the bid were awarded to AM-X the planned funding sources would be:
Funding Source Amount
Water Capital Replacement & Operating Reserves $ 1,313,200.00
Electric Department General Fund $ 165,073.75
Total $ 1,478,273.75
If the bid is awarded, it is recommended that a 10 percent change order allowance be established.
5. RECOMMENDATION
Reject all bids and direct staff to rebid the District Pipeline Replacement - 2015 project.
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Agenda Item #14
To:
From:
Date:
Subject:
Board of Directors
Kathleen Neus
April 15, 2015
Discussion of California Environmental Quality Act Procedures
(CEQA)
WORKSHOP
1. WHY THIS MATTER IS BEFORE THE BOARD
This item is a overview of the California Environmental Quality Act (CEQA).
2. HISTORY
In 1969 President Nixon signed the National Environmental Policy Act (NEPA).
In 1970 California Governor Ronald Regan signed the California Environmental Policy
Act (CEQA). The California State Legislature established the CEQA statute which is
periodically modified by the legislature due to changes in the law and interpretations
of the courts.
The primary purpose of CEQA is to provide information to the public and decision
makers about the potential for significant environmental impacts of a proposed
project. The objective of CEQA is to cause the least possible impact to the
environment and to identify ways to avoid or reduce significant impact(s) through
mitigations or feasible alternatives.
3. NEW INFORMATION
It is the intent of the District to comply with all applicable California laws and
regulations.
When any department of the District that proposes a project that may affect the
environment, the department shall follow and complete the requirements of CEQA.
Additionally, all environmental considerations will be included within the concept,
design and planning for the project.
Procedure:
Decide if the project is a project as defined by CEQA,
What are the potential impacts on the environment,
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Michael D. Holley
General Manager
What are the potential impacts on the environment,
Do an Initial Study (IS),
The Initial Study provides the factual basis for the determination of an
exemption, negative declaration or EIR.
No Significant Effect:
To exempt the project - Article 19. Categorical Exemptions,
Negative Declaration,
Mitigated Negative Declaration.
Significant Effect:
Prepare the Environmental Impact Report (EIR),
Notice of Preparation,
Early public consultation,
Prepare the Draft EIR,
Consultation concerning the Draft EIR,
Public review,
Evaluation of and responses to comments,
Recirculation of the EIR prior to certification,
Preparation of the Final EIR,
Certifications of the Final EIR,
Findings.
4. FISCAL IMPACT
There is no fiscal impact associated with this workshop item.
5. RECOMMENDATION
Review this report and provide comment.
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Agenda Item #15
To:
From:
Date:
Subject:
Board of Directors
Stephen Hollabaugh
April 15, 2015
Discussion About UAMPS Carbon Free Power Project- New
Resource
WORKSHOP
1. WHY THIS MATTER IS BEFORE THE BOARD
UAMPS has been investigating a new generating resource called Carbon Free Power
Project. This workshop is to discuss and describe this resource to the Board. No
decisions are required at this workshop.
Staff will also discuss an APPA publication "Straight Answers to False Charges
Against Public Power".
2. HISTORY
Truckee Donner PUD is in th resource project at UAMPS. The resource project is
used to investigate possible generation resources prior to starting a study project.
The Carbon Free Power Project will soon move from the resource project to a study
project.
This generation may be a fit for the District's power portfolio. The District has a five-
year market purchase from 2017 through 2022. Also the Trans Jordan land fill gas
contract ends in 2023. The Carbon Free Power Project may replace a small part of
the market purchase and landfill gas generation within our portfolio. Resources
(MWh) by year 2014-2025 is included as Attachment 1.
3. NEW INFORMATION
UAMPS is constantly assessing and forecasting future electric energy needs of
member utilities. To meet those needs, UAMPS investigates all possible energy
sources, including alternative resources such as wind and solar, along with increased
conservation and efficiency.
UAMPS currently owns and operates a diverse and balanced resource mix, including
hydro, coal, combined cycle natural gas and wind. The District participates in many of
these resources (except coal). UAMPS is also developing a waste heat project which
the District is participating in, purchases power in the open market and along with its
members, implements aggressive conservation and efficiency programs.
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Because major baseload projects require years to plan, construct and bring online,
decisions must be made today to ensure adequate supplies a decade from now for an
energy-hungry society with numerous electric vehicles and myriad mobile computing
devices. After much sophisticated resource planning and hard-nosed analysis,
UAMPS utilities have concluded it is time to seriously study small modular nuclear
reactors as a future source of baseload electrical supply.
This workshop will help explain why development of small modular reactor (SMR)
power plant is being fully explored as potentially the cleanest, safest and most cost-
effective long-term solution to ensure stable, reliable,well-priced electrical power for
UAMPS members over the next several decades.
THE EVOLUTION AWAY FROM COAL
Coal-fired power plants have been stable, reliable, cost-effective workhorses for
baseload electrical supply for many decades for utility companies across the nation.
But most coal plants were built 30 or 40 years ago, and are reaching the end of their
life cycle. Coal is under severe pressure because of carbon emissions and pollutants.
Stringent carbon and environmental regulation will make coal plants impossible to
operate in 10 to 15 years.
THE UPSIDE AND DOWNSIDE OF NATURAL GAS
Natural gas has become an inexpensive, abundant fuel due to new drilling
technologies and some analysts believe it has the potential to become a stable
baseload electricity generation. Natural gas is an important component of a diverse
resource mix. However, natural gas prices have historically fluctuated a great deal.
Natural gas is expected to become a global commodity with accompanying price
instability.
ROLE OF "CLEAN" ALTERNATIVES
Advanced technology including conservation and energy efficiency, has enabled a
variety of clean energy resources, including wind, solar, micro hydro, waste heat,
biomass and geothermal. While these renewable and conservation projects are very
important, analysis indicates that they won't be enough to replace base load
resources. Many renewables create significant environmental problems of their own,
and are coming under increased regulation to protect birds, endangered species,
migrating fish, and stream flows.
NUCLEAR RENAISSANCE: PHASE II
Not many years ago, news reports commonly reported that at "nuclear renaissance"
was underway. Recognizing that enormous amounts of electricity were required to
support the global economy.
Then in March 2011, a major earthquake and tsunami occurred in Fukushima, Japan,
creating a catastrophic failure at the Fukushima nuclear plant. The Fukushima
meltdown focused enormous attention on nuclear plant safety and the "nuclear
renaissance " clearly stalled.
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Today, however, with a new generation of smaller, technologically-advanced nuclear
reactors under development, a promising new phase of the nuclear renaissance is
occurring. The Obama administration and its Department of Energy,for example, are
encouraging the development and deployment of advanced nuclear reactors,
providing major funding grants and faster approval of applications.
A number of prominent environmentalists, very concerned about the impact of climate
change, are touting nuclear energy as the clean solution to the world's growing
energy needs.
For decades, the major two concerns regarding nuclear energy have been safety and
cost, with safety concerns intensified by the Fukushima incident. In reality, even with
every nuclear plant accident in history accounted for, nuclear energy is by far the
safest major source of energy. Considering the entire supply chain of energy
production, including extraction and transportation, nuclear energy has historically
been much safer than oil, gas, or coal.
Detractors of nuclear energy for many years have expressed concern about nuclear
waste storage. But after decades of problem-free, on-site storage, such concerns
have diminished considerably. Storage takes up very little space, and spent fuel rods
are being increasingly viewed as valuable products for re-processing and re-use. In
addition, private storage projects are being proposed that would provide long-term
storage solutions.
Nuclear plants are certainly expensive to build. But when amortized over 50 or 60
years of energy production, the price of electricity to consumers is comparable to
natural gas, and cheaper than many alternative sources.
SMALL MODULAR REACTORS: SAFER, MORE PRACTICAL, COST-EFFICIENT
Today, small modular nuclear reactors (SMR) are being developed that are
dramatically safer, less expensive and more practical. UAMPS believes that most
promising technology is being developed by NuScale Power, located in Oregon.
NuScale is a private commercial enterprise formed to develop and market innovative
modular nuclear reactor concepts. NuScale is majority-owned by Flour, one of the
world's leading publicly-traded engineering, construction and project management
companies. Other companies like Rolls-Royce have invested in NuScale and are
backing its bid to commercialize its SMR technology globally.
UAMPS has entered into a Teaming Agreement with NuScale and Energy Northwest
that outlines the parties' intent to investigate the viability of developing a SMR project,
possibly at the Idaho National Laboratory (INL) near Idaho Falls. Energy Northwest is
a municipal corporation and joint operating agency.
A NuScale SMR project could consist of up to twelve 50MW reactors (600 MW total).
Each reactor sits within a containment vessel measuring 76 feet tall x 15 feet in
diameter. Each reactor and containment vessel operates independently of the other
reactors inside a water-filled 8 million gallon water pool that is built below grade.
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The reactor operates using the principles of natural circulation; hence, no pumps are
needed to circulate water through the reactor. The system uses a natural physics
convection process, providing the ability to shut down and self-cool , indefinitely, with
no operator interaction, AC or DC power, and no additional water. The reactor can't
explode, and is inherently safe. The design simplicity allows the NuScale Module to
be factory-built, and transported to the site on trucks. The design makes the plants
faster to construct, and less expensive to build and operate. The footprint of a 600
MW plant is small, only 44 acres.
The NuScale reactor recently won a $217 million Department of Energy (DOE) grant
to develop the reactor and apply for DOE approval. SMR's are dramatically different
than the enormous large-reactor plants of the 1960's. The technological differences
are like comparing a 2015 Tesla to a 1960's-era Cadillac, complete with enormous
fins and terrible gas mileage.
A POSSIBLE LOCATION: IDAHO NATIONAL LABORATORY
UAMPS is investigating the possibility of locating an SMR plant at Idaho National
Laboratory (INL), 60 miles northwest of Idaho Falls. INL is owned by the Department
of Energy Office of Nuclear Energy. Its primary mission is the development and
demonstration of advanced nuclear technologies. More than 50 research, test and
demonstration nuclear reactors have been constructed and operated on the 890-
square mile INL site over the past 60 years to support the U.S. Navy's nuclear
propulsion program and the U.S. civilian nuclear power program.
The site has sufficient water resources and excellent access to major transmission
lines for electricity distribution. Strong political support exists in Idaho for a small
nuclear reactor project at INL. An operating SMR plant would employ about 320
people drawing salaries averaging $86,000.
NEXT STEPS:
UAMPS has discussed the formation of the CFPP pursuant to UAMPS Joint Action
agreements and bylaws including the definition of participation shares as a Site
Percentage Share ("SPS");
converting SPS to a Power Sales Contracts;
selling SPS' to other UAMPS Members through a first right of refusal;
cost recovery of investigation based on SPS; and
ownership of the investigation work product by SPS participants;
UAMPS is working on obtaining a $1,000,000 and possibly additional matching grant
for site development. SPS participants will be able to take advantage of the grant.
UAMPS staff is to provide CFPP draft agreement of the SPS at the April UAMPS
meeting.
No final decision regarding an SMR plant should be expected before 2017. A plant
would likely not be operational before 2024, when many coal plants will likely need to
or be retired.
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Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager
4. FISCAL IMPACT
There is no direct fiscal impact associated with this item.
5. RECOMMENDATION
Receive and comment on this report.
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Agenda Item #16
T o:
From:
Date:
Subject:
Board o f Directors
Neil Kauf man
April 15, 20 15
Discuss io n of t he T own of T ruckee’s Brickelltown Streetscape
Project
WORKS HO P
1. WHY T HIS MAT T ER IS BEFORE T HE BOARD
The W a ter Department anti cipates that an a greement wi th the Town regarding the
constructi on of water system faci l i ties with be presented for Board approval in the next
few months.
2. HIST ORY
The Town of Truckee i s currently undertakin g the Brickelltown Stree tscape project.
The project i nvolves undergroundi ng of overh ead utiliti es, constructi on of a pedestri an
pl aza and sidewal ks, re al i gnment of Donner P ass Road and creati on of paved parki ng
spaces. The area of the project is from 10120 Jibboom Street to the traffic
roundab out at the McIve r Crossing.
The ove rall project is broken i nto three phases .
Phase 1 –Streetscape and si dewal k i mprovements al ong Jibbo om Street,
Spring Street and Donner Pass Road from 10120 Jibboom Street to 10178
Donner Pass Road. This work began i n the late summer of 2014 and will be
compl eted in the early summer of 2015.
Phase 2 –Utility undergroundi ng from 10178 Don ner Pass Road to the McIver
Undercrossing roundab out. This work i s scheduled for the summer of 2015.
Phase 3 –Donner Pass Road real ignment al ong with si dewalk and streetscape
improvements from 101 78 Donner Pass Road to the roundabout. Th i s work is
scheduled for the summer of 2016.
During the summer of 2014, the W ater De partment undertook the Spring Street
Pipeline Rehabilitation project i n order to ad dress a problematic pipeline before the
Phase 1 i mprovements were constructed.
Michael D. Holley
General Manager / W a ter Utili ty Manager
3. NEW INFORMAT ION
The W ater Department was conducted fiel d inspection s and evaluati o ns of all of the
water system faciliti es al ong Donner Pass R oad from the McIver Un dercrossi ng to
Spring Street. The water mai n along this alignment was repl aced in 1985. It is
believed that the existing service l atera l s and meter boxes were not replaced at that
time but were reconnected to the new mai n.
Over the past 30 years, a number of th e service laterals and meter bo xes have been
repl aced/upgraded as buildi ngs have been r edeveloped and renovate d in this area.
The W ater Department has identi fied ei ght locati ons where meter boxes, servi ce
l ateral s or both should be repl aced before the final streetscape improvements are
constructed.
The W a ter Department has discussed this iss ue with the Town of Truckee and it was
agreed that the most co st effecti ve sol u tion woul d be to incl ude replacement of these
water faci l i ties in the co ntract documents for t he Town’s uti l i ty undergroundi ng project.
The To wn is final i zing the bidding documents for the project and antici pates
advertisi ng for bids i n early May 2015.
This water system work wi l l be paid for by the Distri ct’s W ater Department. The Town
has developed a draft agreement governing this work. A final agreement wi l l be
presented to the District’s Board for approval once the bi d opening ha s occurred and
the actual bi d prices have been determi ned.
4. FISCAL IMPACT
The estimated cost for the water system work is between $30,000 and $50,000. The
funding source for thi s work i s the W ater Depa rtment’s Capi tal Repl acement Fund.
The Town of Truckee is payi ng for all of the el ectric wor k through a Development
Agreement, so there is no direct fiscal impact to the El e ctric Departmen t.
5. RECOMMENDAT ION
Receive this report and provide comment.
The W a ter Department anti cipates that an a greement wi th the Town regarding the
constructi on of water system faci l i ties with be presented for Board approval in the next
few months.
The electri c work incl udes removal of ap proxi mately 12 00' of overhead l i nes and the
associated poles. Included in this work is the instal l ati o n of 3 pad mounted
transformers and the co nversion or about 20 s ervices fr om overhead to underground.
The Town of Truckee ha s established a Deve l opment Agreement with the Distri ct to
account for this work.
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1 Minutes: March 18, 2015
REGULAR MEETING
March 18, 2015
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in perpe-
tuity and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 6:01 PM in the TDPUD Board room by Vice President Aguera.
ROLL CALL: Directors Joe Aguera, Jeff Bender, Tony Lakiotis and Paul Warmerdam were pre-
sent. Director Bob Ellis, absent.
PLEDGE OF ALLEGIANCE
Director Laliotis led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Kim Harris, Kathy Neus, Stephen Poncelet, Shanna Kuhlemier, Bob
Mescher, Roe Vernon, Trisha Ruby, Michael Holley, and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
OTHERS PRESENT Michael Forshee
CHANGES TO THE AGENDA
General Manager Holley stated there were no changes to the agenda.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
Vice President Aguera introduced Shanna Kuhlemier as the replacement for Secretary Barbara
Cahill. The other Directors welcomed Shanna.
Director Laliotis attended a meeting with Placer County Water Agency. Topics included Squaw
Valley Water Supply, grant funding, state updates, and PCWA staff changes. It was a good meet-
ing. He will attend a TROA workshop on March 19 and a follow-up meeting on April 9 at the Town
of Truckee.
CONSENT CALENDAR
APPOINT THE GENERAL MANAGER AS DISTRICT NEGOTIATOR FOR THE IBEW 1245 UN-
ION CONTRACT This item involves the appointment of a negotiator(s) to represent the Dis-
trict in the Memorandum of Understanding with IBEW 1245. Minute Order No. 2015-25
Appoint the General Manager as the District’s negotiator with IBEW 1245 for upcoming
MOU negotiations
CONSIDERATION OF THE AWARD OF A CONTRACT FOR LAND SURVEYING SERVICES
THIS item involves awarding a contract for survey work related to water line replacement
and for general property. Minute Order No. 2015-26
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2 Minutes: March 18, 2015
Award a contract for surveying to SCO Planning, Engineering & Surveying in an amount of
$23,900 plus a 10% change order allowance for a total not exceed $26,290
Director Bender moved, and Director Laliotis seconded, that the Board approve the consent cal-
endar. ROLL CALL: Director Ellis, absent; all other Directors aye, by voice vote. SO MOVED
ACTION ITEM
CONSIDERATION OF ESTABLISHING FEES FOR THIRD PARTY ATTACHMENTS TO
POLES OWNED BY THE DISTRICT This item involves consideration of adopting a resolu-
tion to establish an annual fee per foot of pole attachment and establish other pole at-
tachment related fees.
Director Bender moved, and Director Laliotis seconded, that the Board adopt Resolution 2015-03
establishing pole attachment fees:
Annual fee of $19 per foot of pole attachment
One-time processing fee of $110 per attachment
Penalty of three times the annual attachment fee plus the processing fee for unauthorized
attachments
ROLL CALL: Director Ellis, absent; all other Directors aye, by voice vote. SO MOVED
WORKSHOPS
REVIEW OF THE CALIFORNIA SWRCB EMERGENCY DROUGHT REGULATIONS This
item involves a review of the SWRCB 2014 and proposed 2015 emergency drought regula-
tions.
Steven Poncelet gave a presentation which is available upon request.
Board discussion:
State adopted new regulations on March 17 th . At this point, it is unclear when the new regula-
tions will take effect
The District is in a drought, but we are not experiencing a water shortage
The District will do public outreach and education
The Board understands the dynamics in our District
Commended staff on work efforts for this project
Our water conservation number is down 30%, which is impressive
Public Input:
Mike Forshee, Contractors Association of Truckee Tahoe stated all of his questions were an-
swered in the presentation.
REVIEW OF THE 2014 AND PROJECTED 2015 CONSERVATION PROGRAMS This item
involves a review of Conservation Programs results and proposed new programs.
Steven Poncelet gave a presentation which is available upon request.
There was no public input.
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3 Minutes: March 18, 2015
Board discussion:
The District would like to pin point and help all electric home owners
Clarification on the spreadsheet attachment
The LED rebate program went to 600 to 1800 units
All electric home owners are invited to come and speak with the District
A study is being conducted in our area to determine if heat pumps can be utilized for air condi-
tioning units. Previously, heat pumps did not perform well in cold weather and they needed to
be inside. With the new Federal regulations that units over a certain capacity would need heat
pumps, the study is a necessity
DISCUSSION REGARDING PLUG-IN ELECTRIC VEHICLE PUBLIC ACCESS CHARGING
STATIONS This item involves a discussion about the opportunity to provide additional
public access charging station pilot projects in Truckee.
Steven Poncelet gave a presentation which is available upon request.
There was no public input.
Board discussion:
What is the parabolic increase of PEV charging stations- the number of vehicles?
New market for us to sell electricity- what do anticipate this sale of electric power to become in
10 years?
Great- happening quickly- glad TRPA got the grant
It is cool that you can get something in the ground this summer to analyze the cost, design,
install, operation and maintenance
Looks promising
Glad the grant writing estimate is now only $10,000 and not $50,000
Meadow Park charging station is free of charge. What is the future? What is the time limit on
the grant that states free?
The Tesla charging station behind Safeway is free to Tesla customers only
Has Tesla approached the District for any new charging stations?
When Tesla saturates the market with their facilities, will our future facilities not be as attrac-
tive
Congratulations on helping TRPA to get the grant
Are there any future CEC grants- incentives we have to provide reduced rates?
As we contemplate fees for the charging stations that will go in this summer, adopting a new
rate. Would this be more like a commercial or residential rate?
The TRPA grant will go for planning- would it also include the cost for our grant consultant?
Tesla station is nice- no charge to their customers who use the electric
What stage are we in now- a pilot program with a few locations?
Once we have more information on charging stations, then will we will hire a consultant
We have a lot of information- so when do we start the program?
Where do you see the most used sites?
Are property owners ready to go?
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4 Minutes: March 18, 2015
ROUTINE BUSINESS
TREASURERS REPORT: February 28, 2015
APPROVAL OF THE FUND BALANCES AS OF JANUARY 31, 2015: Director Bender moved,
and Director Warmerdam seconded, that the Board approve the treasurer’s report for the month
ended January 31, 2015. ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order
No. 2015-29
APPROVAL OF DISBURSEMENTS FOR FEBRUARY 2015 INCLUDING THE CHANGE ON
PAGE TWO (CORRECTION FROM DECEMBER TO FEBRUARY) Director Laliotis moved, and
Director Bender seconded, that the Board approve the November 2014 disbursements report.
ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order No. 2015-30
APPROVAL OF MINUTES FOR FEBRUARY 11, 2015 Director Laliotis moved, and Director
Bender seconded, that the Board approve the minutes of November 19, 2014.
ROLL CALL: all Directors aye, by voice vote. SO MOVED. Minute Order No. 2015-28
CLOSED SESSION - 8:15 P.M. TILL 11:40 P.M.
RETURN TO OPEN SESSION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(4),
DECIDING WHETHER TO INITIATE LITIGATION, THREE CASES –
Report Out- By unanimous vote the Board authorized staff to file an intervention in FERC Docket
No. ER15-1196-000 to reserve our rights in this case and preserve our current transmission tariff
schedule four (energy imbalance) rights. Minute Order No. 2015-27
CONFERENCE WITH LABOR NEGOTIATORS: SECTION 54957.6 OF THE GOVERNMENT
CODE. DISTRICT REPRESENTATIVE: MICHAEL D. HOLLEY. EMPLOYEE
REPRESENTATIVE: IBEW LOCAL 1245 – NO REPORTABLE ACTION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 (E), PUBLIC
EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S PERFORMANCE
PLAN REVIEW – NO REPORTABLE ACTION.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 11:40 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
_________________________________________
Joseph Aguera, Vice President
Prepared by ______________________________
Barbara Cahill, Deputy District Clerk
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