HomeMy WebLinkAbout11 Donner Lake Substation Rebuild ContractAgenda Item # 11
CONSENT
To: Board of Directors
From: Sanna Schlosser
Date. June 03, 2015
Subject: Consideration of the Award of a Construction Contract for Donner
Lake Substation Rebuild - 2015
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for contract awards over $15,000,
2. HISTORY
The District is rebuilding Donner Lake Substation to increase station capacity, add
another feeder, improve coordination with the adjacent transmission line, improve
protection of our equipment, and provide compliance with current code requirements.
A brief history of the project follows:
• November 2007: Initial engineering contract awarded to R.W. Beck
• Summer 2009: Donner Lake Transmission Line rebuilt by PAR Electrical, Inc.
• Summer 2009: Donner Lake Feeder 3 constructed by NV Energy and District
• April 2010: R.W. Beck contract terminated
• 2011: Preliminary civil engineering work performed by TriSage Engineering
June 2012: Initial bid for civil improvements (canceled prior to opening due to
permitting issues)
• July 16, 2014: Award Engineering Services Contract
• July 16, 2014: Award Civil Construction Contract
• December 17, 2014: Award of Transformer Purchase Contract
• January 21, 2015: Award of Control House and Circuit Switcher Purchase
Contracts
• April 22, 20152. Construction package out to bid
• May 5, 2015: Pre -bid conference
• May 20, 2015: Bid opening
• June 3, 2015 (tonight): Construction bid award
3. NEW INFORMATION
Bids were opened on May 20, 2015, and two bids were received. Both bidders were
evaluated and found to be responsive. The District has had good experience working
with the low bidder in the past.
A summary of bids follows:
Contractor Responsive Bid Price
PAR Electrical Contractors, Inc. Yes $777,948
Cal Electro, Inc Yes $974,641
The project schedule is as follows:
• Mid -June, 2015: Construction begins
• August 5, 2015: Circuit switcher delivery
• August 12, 2015: Control Enclosure delivery
• August 26, 2015: Transformer delivery
• October 30, 2015: Construction substantial completion
• November 16, 2015: Construction final completion
4. FISCAL IMPACT
The Electric Facility Fee Fund will be used for this project until the fund is depleted.
The remaining costs will then be funded from the Electric General Fund.
5. RECOMMENDATION
Award the bid for Donner Lake Substation Rebuild - 2015 Construction and authorize
the General Manager to enter into a contract with PAR Electrical Contractors in an
amount of $777,948, plus a 10% contingency for an amount not to exceed $855,743.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager