HomeMy WebLinkAbout7 Purchase Well PumpAgenda Item # 7
CONSENT
To: Board of Directors
From: Brian Wright
Date: June 08, 2015
Subject: Consideration of the Purchase of a Replacement Pump Control
Shelter for Well 20
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for procurements in excess of $15,000.
Well 20 is a 550 gallons per minute (gpm) submersible well, located in the Glenshire
subdivision. The well was drilled in 1996, with the operation and maintenance being
assumed by the District following the aquisition of Glenshire Mutual Water Co. The
well facility is a critical asset, as it serves as the primary potable water source for the
Glenshire community. The well facility is equipped with a pedestal mounted motor
control center and SCADA cabinet, each of which are out dated and out of compliance
with current code and construction standards. The facility is also equipped with a
chlorine dosing system and chemical storage tank, housed in a wood framed shelter,
repurposed from a previously existing Glenshire Mutual Water Co. facility. The wood -
framed shelter is limited in its capacity to house an updated motor control center,
SCADA hardware, and is in need of significant repairs.
3. NEW INFORMATION
District staff has determined the need to replace the existing Well 20 motor control
center and chlorine dosing system shelters with a new precast concrete pump control
shelter. The new pump control shelter will include updated motor control center,
electrical power distribution center, as well as faciltate an seperately contained and
ventilated chlorine storage and dosing system. Additionally, the new precast pump
control shelter will provide significant improvements in the safety and security of the
District's critical water supply asset.
On May 13, 2015 the District advertised a request for bids for the purchase of a
lightweight precast concrete shelter, including a factory installed electrical distribution
and motor control center. A bid opeing was held on June 2, 2015 and the District
received two sealed bids. Staff evaluated the bids for accuracy and compliance with
District specifications and has determined GFRC Shelters to be the lowest responsive
bidder in the amount of $108,909. A summary of the received bids has been provided
in the following chart.
Vendor
Bid Submittal
Total Amount
GFRC Shelters, Bossier City, LA
Responsive
$108,909
Oldcastle Precast, Chandler, AZ
Responsive
$158/845
4. FISCAL IMPACT
The Capital Reserve Fund will be used for this project until the fund is depleted. The
remaining cost will then be funded from the Water Operating Reserve Fund.
5. RECOMMENDATION
Award a the bid an authorize the Gener a
purchase of a lightweight precast concret,
of $108,909 including a 10% contingency,
Michael D. Holley
General Manager / Water Utility Manager
I
Manager to enter into a contract for the
shelter from GFRC Shelters in the amount
for a total amount not exceed $119,800.