HomeMy WebLinkAbout11 NOC Donner Lake SubstationCONSENT
To:
From:
Date:
Board of Directors
Sanna Schlosser
January 20, 2016
Agenda Item # 11
TRUCKEE DONNER
Public Utility District
------------------
Subject: Consideration of Resolution 2016-02, Accepting Final Completion
for the Donner Lake Substation Rebuild Project
1. WHY THIS MATTER IS BEFORE THE BOARD
The Donner Lake Substation Rebuild-2015 Project is complete. A resolution
accepting the project as complete requires Board approval.
2. HISTORY
This project involved rebuilding the Donner Lake Substation to improve reliability,
increase capacity, and ensure compliance with current code requirements. The Board
awarded the engineering contract in July 2014 and equipment purchase contracts in
December 2014. The construction contract was awarded to PAR Electrical
Contractors on June 3, 2015, in an amount not to exceed $855,743 .
3. NEW INFORMATION
During the course of the project, three change orders were reviewed by staff and
approved by the General Manager . In addition to these changes ,. additional work rock
work was required as shown in Attachment 1. These changes totaled $53,577.97,
and did not exceed the $77,795 change order allowance established by the Board of
Directors. The items covered by these change orders generally fell into the following
categories:
• Additional work not included in the original contract: During the course of
the project, it was necessary to perform some additional work that was not
covered by the original bid items. This work included equipment modifications,
and installation of a larger service cable than originally specified . Additionally,
this work included necessary transformer anchoring at Martis Valley Substation.
This work totalled $22,517.34.
• Field conditions differing from the contract drawings: There were several
locations where the field conditions differed from the contract drawings. The
work to rectify these conditions included additional drainage work, reinfocement
of the spill containment wall, and additional rock excavation. This work totalled
$31,060.63 .
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I he U1stnct statt pertormed a t1na1 walkthrough on the project, and the work pertormed
is considered complete and should be accepted by the District.
Also attached is draft Resolution 2016-02 (Attachment 2) accepting the project and
directing that a Notice of Completion be filed.
4. FISCAL IMPACT
The Electric Facility Fee Fund will be used for this project until depleted. The
remaining costs will then be funded from the Electric General Fund.
5. RECOMMENDATION
Adopt Resolution 2016-02 accepting the Donner Lake Substation Rebuild -2015
Project as complete and authorize the filing of the Notice of Completion.
Stephen Hollabaugh
Assistant General Manager
/YJ. /J .. ~---
Michael D. Holley
General Manager
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Bid It
1
2
3
IL 'ption
Mobilization
Rock Excavation
Analysis of Bid Quantities vs. Actual Quantities Con structed
Donner Lake Sub station Rebuild Project -2015
Contractor : PAR Electrical Contractors, Inc.
Bid Amounts
Qty Units Unit Price Subtotal Qty
1 LS $ 26,373.00 $ 26,373 .00 1
2 HRS $ 1,525 .00 $ 3,050 .00 12
All other work as de scrib ed by Contract 1 LS $ 748 ,525.00 $ 748 ,525 .00 1
I Total I $ 777,948.00 I
Actual Amounts
Units Unit Pric e Subtotal
Is $ 26,373 .00 $ 26 ,373.00
FT $ 1,525 .00 $ 18,300 .00
LS $ 748,525 .00 $ 748 ,525 .00
Total $ 793,198 .00
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Resolution No. 2016 -02
TRUCKEE DONNER
Public Utility District
AUTHORIZING THE ACCEPTANCE OF
THE DONNER LAKE SUBSTATION REBUILD· 2015 PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Donner Lake Substation Rebuild -2015 Project and
WHEREAS, PAR Electrical Contractors, Inc. was selected by the District to perform the work; and
WHEREAS, PAR Electrical Contractors, Inc. has completed all of the work included in the Project; and
WHEREAS, The District's Electrical Engineer, Sanna Schlosser, now certifies the completion of the project; and
WHEREAS, the District's Electric Utility Manager, Stephen Hollabaugh, has recommended that the work be
accepted by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Donner Lake Substation Rebuild -2015 Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy
of which is attached hereto .
3 . That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers,
laborers, or sub-contractors .
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
twentieth day of January 2016 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT :
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By~~~~~~~~~~~~~-
Bob Ellis, President of the Board
ATTEST:
Michael D. Holley, Clerk of the Board
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RECORDING REQUESTED BY :
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Shanna D. Kuhlemier, Deputy District Clerk
11570 Donner Pass Road
Truckee, CA 96161
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX -NONE
NOTIC E OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, CA
96161 .
2. Nature of interest or estate of owner: benefic ial interest of a public utility easement for installation of
water facilities.
3. That on January 20 , 2016 the hereinafter described improvements were accepted as complete pu rsuant
to Resolution 2016-02 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows : Donner
Lake Substation Rebuild -2015 Project.
5 . That the name and address of the contractor for such project was: PAR Electrical Contractors, 1465
West 4th Street , Reno, NV 89503
Dated : January 20 , 2016
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References : CC -3093 ,CCP-2003 (oath), 2015.5 (unsworn statement)
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