HomeMy WebLinkAbout19 Ward Video Security ServicesACTION
To:
From:
Date:
Board of Directors
Ian Fitzgerald
January 20, 2016
Agenda Item # 19
TRUCKEE DONNER
Public Utility District
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Subject: Consideration of the Awarding a Contract for Video Security
Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15 ,000.
2. HISTORY
The District's goals are to provide a safe, secure business atmosphere for both our
customers and employees, and secure our vunerable water and electric infrastructure.
District's main building, substations , and remote water houses have some physical
security measures in place to help ensure the integrity of the office building from
external threats. Physical security measures include chain-link fencing, locked gates,
extensive lighting .
A physical security program typically comprises five distinct elements: deterrence,
delay, detection, assessment, and communication. In addition to the physical security
elements, the District has also built a strong network infrastructure within the main
office building, and to many remote water and electric sites.
For the past 2 years, the District has run a successful test of our new video
surveillance at our Martis Valley Substation and inside the main District Offices . These
projects have demonstrated that the existing infrastructure can handle many high
definition cameras, detect intrusion, and record high definition.
Surveillance systems can supply the missing elements to our physical security
program by providing the means to detect and assess threats to District facilities. In
addition to intruder threat detection and assessment, remote surveillance can also
play an important role in monitoring personnel and responding to emergency
situations.
3. NEW INFORMATION
In order to fully evaluate today's technology in video surveillance, and select a solution
that meets technology requirements, integration with existing infrastructure, and price;
the District released a Request for Proposal (RFP). The scope of work involves the
purchase of video surveillance equipment, equipment installation, license
procurement, and software configuration. This RFP will help secure an additional 22
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of 60 District buidlings, including the Donner Lake Substation, Truckee Substation,
and the main building exterior.
The current schedule for the RFP and contract award is given below:
December 9, 2009 -Issue RFP
December 16, 2015 -Mandatory Site Walk-Through
January 6, 2016 -Deadline for Submitting Proposals
January 6 -January 14, 2016 -Review Proposals
January 20, 2016 -Award of Contract
Four proposals were received in response to the RFP from:
• PowerComm -Reno, NV
• Oja Technology -Fremont, CA
• Stanley Security -Reno, NV
• RFI -Sacramento, CA
A staff committee of three members was selected, and the proposals were evaluated
based on the following criteria:
• Technical Requirement (25%)
• Experience and Qualifications of the Firm (20%)
• Total Project Cost (15%)
• Continued Support ( 10%)
• Schedule(10%)
• References (10%)
• Clarity of the Proposal (10%)
On a technical basis, all of firms are qualified to perform the testing work and all of the
firms have experience with similar construction projects. Oja Technology and
PowerComm were determined to be the top two candidates, followed by a grouping of
the remaining candidates. Oja Technology were proposing the superior camera
equipment, of the same make the District currently uses; Bosch. PowerComm
proposed using Sony Cameras.
The proposed costs were then reviewed. The lowest responsive cost was provided by
Oja Technology. Stanley Security had the lowest cost proposal, however there were
many hidden costs including the highest support cost and the need to repurchase
licenses for software upgrades, in addition of not filling out the price quote sheet. The
aggregated ranking (capability & cost) of the proposers:
Firm Rank
Oja Technology 1
PowerComm 2
Stanley Security 3
RFI 4
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4 . FISCAL IMPACT
Sufficient funds exist within the approved Electric General Fund for this project.
5. RECOMMENDATION
Authorize a purchase order to Ojo Technology for security equipment and services for
$270,470 plus a 10% change order allowance of $27,048 for an amount not to exceed
$297,525 plus tax .
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager
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