HomeMy WebLinkAbout7 Town 2014 Paving and Drainage ProjectCONSENT
To:
From:
Date:
Board of Directors
Brian Wright
January 20, 2016
Agenda Item # 7
TRUCKEE DONNER
Public Utility District
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Subject: Consideration of Payment to the Town of Truckee for Water
Infrastructure Associated with the 2014 Paving and Drainage Project
1. WHY THIS MATTER IS BEFOR E TH E BOARD
District Code requires that all procurements in excess of $15,000 be presented to the
Board for approval.
2. HISTORY
Each year the Town of Truckee Public Works conducts annual paving projects in
select areas throughout the Town limits. The Town engages in a publicly advertised
bidding process and awards the annual paving contracts to the lowest responsive
bidder. For the 2014 Paving and Drainage Project, the Town of Truckee awarded a
contract to Advanced Asphalt. The scope of work included paving and drainage
improvements along sections of the following Town right-of-ways:
• Northwoods Boulevard
• Brockway Road
• Cottonwood Drive
• Donner Pass Road
• South Shore Drive
3. NEW INFORMATION
Included as an option in the scope of work, and itemized in the Town of Truckee 2014
Paving and Drainage Project bid package, is the repair and resetting to grade of the
District's water utility valve and meter boxes that lie within the Town right -of-way and
project boundaries. Following the public bidding process, the Town of Truckee
Department of Public Works provided the District with the option of assigning to the
awarded contractor the responsibility of resetting water utility valve and meter boxes to
grade, at the District's expense, or utilizing District labor to perform the work. After
evaluating the associated costs and availability of water departement labor, Staff
determined it to be in the best interest of the District to include the resetting of District
water valve and meter boxes to grade in the 2014 Paving and Drainage Project scope
of work at the expense of the District.
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The 2014 Paving and Drainage Project items to be expensed to the District included:
Bid Item Description Qty Unit Cost Total
Item #11 Adjust water valve cover to grade 29 $500 $14,500
Item #14 Adjust utility cover (3'x4') to grade 1 $1,000 $1,000
On November 19, 2015 the District received an invoice (attached) in the amount of
$15,500 for the above referenced work.
4. FISCAL IMPACT
Funds for this project are available in the 2016 General Fund .
5. R ECOMM E NDATION
Authorize the General Manager to remit payment to the Town of Truckee for the
invoiced amount of $15,500 , for work completed in association with the 2014 Paving
and Drainage Project , CIP 60-14-02.
Michael D. Holley
General Manager I Water Utility Manager
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Town Council Department Heads
Alicia Barr, Mayor Tony Lashbrook, Town Manager
Andy Morris, To wn Attorney
Adam McGill, Chief of Police
John McLaughlin, Community Development Director
Kim Sz czurek, Administrative SeNices Director
Judy Price, Town Clerk
Alex Terraza s, Assistant Town Manager
Daniel Wilkin s, Public Works Director/Town Engin eer
Joan deRyk Jones, Vice Mayor
Carolyn Wal/ace Dee, Council Member
Patrick Flora, Council Member
Morgan Goodwin, Council Member
2012
. November 19, 2015
INVOICE: Truckee Donner Public Utility District
PO Box 309
T ruckee, CA 96160
Attn: Brian Wright
· Invoice for the adjustment of water infrastructure associated with . the 2014 Paving and Drainage
Project, CIP 60-14-02, in the Town of Truckee right-of-way .
. Item #11
Item #14
Adjust water valve cover to grade
Adjust utility cover (3' X 4') to grade
Total for invoice:
29 at $500 .00/Each =
1 at $1,000 .00/Each =
=
$ 14,500.00
$ 1,000.00
$15,500.00
Please remit payment within 30 days of invoice date to Engineering Division, Town of Truckee,
attention Michael Vaughan at the address below.
If you have any questions feel free to contact me at (530) 582-2923 .
. Sincerely,
~~
Michael L. Vaughan, P.E .
Senior Engineer
10183 Truckee Airport Road, Truckee, CA 96161-3306
www.townoftruckee.com
Administration : 530-582-7700 I Fax : 530 -582 -7710 I email: truckee@townoftruckee.com
Community Development: 530-582-7820 I Fax : 530-582-7889 I email: cdd@townoftruckee.com
Animal ServicesNehicle Abatement: 530 -582-7830 I Fax: 530-582 -7 889 I email: animalservices@townoftruckee.com
Police Department: .530 -550-2328 /Fax: 530-582-7771 I email: policedepartment@townoftruckee.com
Printed on recycled paper.
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