HomeMy WebLinkAbout9 NOC for PEV StationsCONSENT
To:
From:
Date:
Board of Directors
Trisha Ruby
January 20, 2016
Agenda Item # 9
TRUCKEE DONNER
Public Utility District
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Subject: Consideration Resolution 2016-01 Accepting Final Completion for
the Electric Vehicle Charging Station Installation
1. WHY THIS MATTER IS BEFORE THE BOARD
The Electric Vehicle Charging Station Installation is complete. Resolution 2016-01
accepting the project as complete requires Board approval.
2. HISTORY
This project involved site improvements and the installation of electric vehicle service
equipment (EVSE) and appertenances at two locations. The Board awarded the
contract for Electric Vehicle Charging Station Installation to R-1 Snow Removal, Inc.
on September 2, 2015 for an amount not to exceed $87,920.
3. NEW INFORMATION
During the course of the project three change order requests were reviewed by staff
and approved by the General Manager. These change orders totaled $4,723. This
amount did not exceed the $7,993 change order allwoance established by the Board
of Directors. The items covered by these change orders generally fell into the
following categories:
• Change to detetable plate specification for historic district;
• Additional work not included in the original contract: This work included curb,
asphalt sealing, sign posts and an electrical box not covered by the original bid
items.
The reconciliation of bid quantities vs. actual constructed quantities results in a credit
of $780 to the District. Attachment 1 shows the difference between bid totals and the
amounts actually constructed.
In January 2016 ·District staff performed a final walk through of the project and
determined that the project is complete. Draft resolution 2016-01 accepting the
project and directing a Notice of Completion be filed is included as Attachment 2.
Page 1 of 4
4. FISCAL IMPACT
The original Board authorization for the contract was not to exceed $87 ,920. After
adjustments for change orders and the reconcilliation of bid vs. actual quanities, the
final contract price is $83,870.01 .
The Electric General Fund will be used for this project.
5. RECOMM ENDATION
Adopt Resolution 2016-01 accepting the Electric Vehicle Charging Station Installation
project as complete and authorize the filing of a Notice of Completion.
Steven Poncelet
Public Information & Conservation Manager
Michael D. Holley
General Manager
Page 2 of 4
Resolution No. 2016 -01
Attachment 1
TRUCKEE DONNER
-Public Utility District
---- - -- -----~
AUTHORIZ I NG THE ACCEPTANCE OF THE
ELECTRIC VEHICLE CHARG I NG STATION INSTALLATION
PROJECT AND DIRECTING FILI NG OF THE NOTICE OF
COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Electric Vehicle Charging Station Installation Project; and
WHEREAS, R-1 Snow Removal , Inc . was selected by the District to perform the work; and
WHEREAS, R-1 Snow Removal , Inc . has completed all of the Work included in the Project; and
WHEREAS, The District's Conservation Program Administrator, Trisha Ruby , now certifies the completion of the
project; and
WHEREAS, the District's General Manager, Michael D. Holley , has recommended that the work be accepted by
the District ;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Electric Vehicle Charging Station Installation Project as complete.
2. That the Clerk of the District be d irected to file with the County of Nevada the Notice of Completion, a copy of
which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
2Qth day of January 2016 by the following roll call vote:
AYES :
NOES:
ABSTAIN:
ABSENT:
TRUCKE E DONNER PUBLIC UTILITY DISTRICT
By~~~~~~~~~~~~~~~
Joseph R. Aguera, President of the Board
ATT EST:
Michael D. Holley, Clerk of the Board
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RECORDING REQUESTED BY :
Truckee Donner Public Util ity District
WHEN RECORDED, RETURN TO :
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX -NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road Truckee, CA 96161 .
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water facilities.
3 . That on January 20, 2016 the hereinafter described improvements were accepted as complete pursuant
to Resolution 2016-01 of the Truckee Donner Public Utility District, the awarding authority.
4 . That the subject improvements of the Notice are generally described and identified as follows:
Electric Vehicle Charging Station Installation Project.
5 . That the name and address of the contractor for such project was: R-1 Snow Removal, Inc., P.O. Box
8070, Truckee, CA 96162
Dated: -------
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By ________________ ~
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References : CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
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