HomeMy WebLinkAbout8 Contract EMVPAgenda Item #8
TRUCKEE DONNER
Public Utility District I
CONSENT
To:
From:
Date:
Subject:
Board of Directors
Steven Poncelet
February 17,2016
Consideration of Extending a Contract for Evaluation,Measurement
&Verification of the 2015 Conservation Programs
1.WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2.HISTORY
The District is required each year to report to the California Energy Commission (CEC)
on the energy savings achieved by its energy conservation programs.Starting in 2008,
the District has retained an Evaluation,Measurement and Verification (EM&V)
consultant to perform a 3rd party,objective evaluation of the current year programs.
The final EM&V report is the basis for our CEC reporting and provides valuable
feedback to Staff on the performance of our many programs.
The EM&V process also aids Staff with optimizing program design and
implementation.This program optimization brings greater value to the Truckee
community by identifying opportunities to maximize program return on investment.The
expertise of the EM&V consultant is a valuable asset in program optimization.
The District issued an RFP and awarded a contract for the 2014 EM&V·in July 2014
to ADM Associates Inc.The contract was for an amount not to exceed $30,000.This
contract included the option to extend the contract for one year,upon mutual consent,
at the current contract terms and conditions.
3.NEW INFORMATION
The 2015 EM&V work has been initiated with ADM Associates under the terms and
conditions of the 2014 contract.This item was delayed in being presented to the
Board because of a staff misunderstanding regarding the terms of the contract
extension.
ADM Associates Inc.has performed very well and brought a fresh perspective to the
EM&V process.The EM&V work and reports have been invaluable in validating the
performance of the District's energy conservation programs and maintaining the
stature of the District at the State and Federal level.ADM Associates Inc.is a
respected EM&V consulting firm at the state and national level and a local asset
available to the District.Finding a competent and cost-effectie EM&V consultant
remains problematic because of a limited pool of potential vendors and the small size
of the District.
Both the Conservation staff and ADM Associates Inc.are interested in extending the
recent contract for an additional year to cover the EM&V work for the 2015 programs.
4.FISCAL IMPACT
The contract extension for the TDPUD 2015 Conservation Programs EM&V analysis
work is $30,000.Sufficient fund exist within the existing FY16 Conservation budget
for this work.
5.RECOMMENDATION
Authorize the General Manager to execute an amendment to extend the EM&V
contract with ADM Associates,Inc.for one year for an amount not to exceed $30,000
at the current contract terms and conditions.
Steven Ponce let
Public Information &Conservation Manager
Michael D.Holley
General Manager