HomeMy WebLinkAbout12 Draft MinutesPage 1 of 6AgendaItem#12TRUCKEEDONNERPublicUtilityDistrict-------~-----------MINUTESTo:BoardofDirectorsFrom:ShannaD.Kuhlemier,CMCTitle:DeputyDistrictClerkDate:March02,2016MinutesfortheMeetingDatesApprovalofMinutesforFebruary17,2016
Page 2 of 6REGULARMEETINGMINUTESFebruary17,2016InaccordancewithDistrictCodeSection2.08.010,theTDPUDminutesareactiononlyminutes.AllBoardmeetingsarerecordedonadigitalformatwhichispreservedinper-petuityandmadeavailableforlisteningtoanyinterestedpartyupontheirrequest.1.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:04P.M.intheTDPUDBoardroombyPresidentAguera.2.ROLLCALLDirectors:PaulWarmerdam,BobEllis,Tony'Laliotis,JeffBenderandPresidentJoeAguera.EMPLOYEESPRESENTMichaelHolley,ReginaWise,TriciaPhilips,JimWilson,IanFitzger-ald,StevenPoncelet,JeremyPopov,SannaSchlosser,JoeHorvath,andShannaKuhlemier.CONSULTANTSPRESENT-none.OTHERSPRESENT-none.3.PLEDGEOFALLEGIANCEDirectorBenderledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA-none.5.PUBLICINPUTPresidentAgueracalledforpubliccomment.DennisChez,•Hasbeenaresidentfor43years.•ProvideanecdotalinformationonhisdevelopmentatRoxyRidge.•Thepumpstationwasbuiltin2005;verycostlytotheproject.•Wasrequiredtoputageneratorinthepumpstation;Mr.Chezdidnothavethemoneytocomplete.Thathasnotbeendone.•StatedVerizonWirelessputatoweronthesite,whenhedidnotreceivewhathefeltwashisfairshareofthehookupfees.AtthattimehedecidednottodedicatethepumpstationtotheDistrict.•TheDistrict'sadministrationstatedifDr.Chezwasnotgoingtodedicatethepumpsta-tion,hewouldnotbeabletohookupanyfurtherlotstothepumpstation.•Lostthehousetoforeclosurein2015andhasbeenunabletosellanyofthelots.•ReceivedaletterfromthePUDthatwaterwouldbecutofftothepumpstation(letteronfilewithPUD).oDoesn'twanttotelltheBoardwhatChiefBenasaidabouttheletter.•HasrequestedtomeetwithMr.HolleywithBoardmember(s),isnowrequestingtheBoarddirectMr.HolleytocometoanagreementinthebestinterestoftheDistrictandMr.Chez.oStatedlastweekhehaddiscussionswithMr.Holleyandcametoanagreement.1January20,2016
Page 3 of 6PresidentAguerastatedtheDistrictiswaitingforcommunicationfromthemeetinglastweek.TheBoardhopedtohaveanupdatebythenextmeeting.6.DIRECTORUPDATE-none.DirectorBenderattendedCapitalDay.•Greatandinformativeday.•DiscussedthepossibleapprovalofSB350;renewablerequirements.•Updatedonnetenergymetering.•MetwithBrianDahle.StatedMr.DahleisagreatresourcefortheDistrict.•MetwithTedGaines,andlooksforwardtoagoodrelationshipwiththenextsenator.•Lotsofinformationonelectricvehicles.CONSENTCALENDAR7.ConsiderationofPurchasingaReplacementLineTruck.(MinuteOrder2016-11)•1)AwardthepurchaseofoneAltecModelDM47BtoAltecIndustries,Inc.fortheamountof$340,668witha5%changeorderauthorization,nottoexceed$357,702plustax.•2)DeclareUnit226surplusandapplythesalesproceedstotheElectricUtilityVehicleReserveFund.8.ConsiderationofExtendingaContractforEvaluation,Measurement&Verificationofthe2015ConservationPrograms.(MinuteOrder2016-12)•AuthorizetheGeneralManagertoexecuteanamendmenttoextendtheEM&VcontractwithADMAssociates,Inc.foroneyearforanamountnottoexceed$30,000atthecurrentcontracttermsandconditions.9.ConsiderationofAwardingaContracttoTheFamilyResourceCenterforthe2016ESPProgram.(MinuteOrder2016-13)•1)AuthorizetheGeneralManagertoexecuteacontractwiththeFamilyResourceCen-terofTruckeeforthe2016ESPprogramforanamountnottoexceed$5,000.•2)AuthorizetheGeneralManagertoextendthecontractuponmutualconsent,atthecurrentcontracttermsandconditions,fortwoone-yearperiods,foratotalamountnottoexceed$15,000.10.ConsiderationofanAgreementforAlternativeCounselwithBold,Polisner,Maddow,Nel-son,&Judson.(MinuteOrder2016-14)•AuthorizetheGeneralManagertoexecuteacontractwithBold,Polisner,Maddow,Nel-son,&JudsonLawFirmastheDistrict'salternativecounsel.PresidentAgueracalledforpubliccomment,therewerenone.DirectorLaliotismoved,andDirectorEllisseconded,thattheBoardapprovetheconsentcal-endar.Themotionpassedunanimously(5-0),byarollcallvote.ACTION11.ConsiderationofPurchasingaSecondTransformerforDonnerLakeSubstation.(MinuteOrder2016-15)2January20,2016
Page 4 of 6•Approvethepurchaseofabackupthree-phasetransformerfromWEGElectricCorpo-rationintheamountof$281.400,plusa10percentchangeorderallowance,foratotalamountnottoexceed$309,540,plustax.SannaSchlosserprovidedapresentationwhichisavailableuponrequest.PresidentAgueracalledforpubliccomment,therewerenone.DirectorComments:•IntheeventatransformergoesdowntheDistrictwillservetheareafromothersubsta-tion(s).•Insustainingreliability;theDistrictshouldhaveabackup.•Thetransformerwouldonlybeusedforthissite.•Staffmadeprovisionsonthesitetohaveabackuptransformerbutdidnotpurchaseaspareduringtherebuildinthespiritofmanagingcash.•Transformershavelongshelflives.•Placingatransformeronthesiteduringwinterwillcreatemajorissues.•Withthespareon-site,itwouldbeaboutadaytogetitreplaced.•ThesubstationisservingDonnerLakeandthewesternandnorthwesternportionofTahoeDonner.•Thebackuptransformerwouldbeavailableforthewinterof2016.DirectorEllismoved,andDirectorBenderseconded,thattheBoardapprovethestaff'srecom-mendation.Themotionpassedunanimously(5-0),byarollcallvote.12.Mid-CycleBudgetReview•Acceptthisreportandauthorizethetransfersaslistedinthestaffreport.ReginaWiseandJeremyPopovprovidedapresentationwhichisavailableuponrequest.PresidentAgueracalledforpubliccomment,therewerenone.DirectorComments:•IntheWaterUtilityReservefundwhichwasattachedtothestaffreportasattachment5.TheBoard'sgoalistohave3milliondollarstohaveonhand.Weareunderthatgoalbutnotonthereservefund.SothecashisdistributedtomeettheBoard'sgoal.•FY16employeecountwillbeabout68employeessincetheretirementsthatwereplannedhavetakenplace.•Discussiononstaff'srecommendedtransfers.•DonnerLakesubstationwasdelayedfor10yearssotheamountwentupinthattime.•TheunderbuiltprojectwasareliabilityprojectinordertoallowfortheDonnerLakesub-stationortheTahoeDonnersubstationtobedistributedtoanothersubstation.DirectorLaliotismoved,andDirectorEllisseconded,thattheBoardapprovethestaff'srecom-mendation.Themotionpassedunanimously(5-0),byarollcallvote.WORKSHOP13.Discussionof2015PurchasePowerLoad,Resources,Peaks,andComparisonto2015.3January20,2016
Page 5 of 6•Receiveandcommentonthisreport.JoeHorvathprovidedapresentationwhichisavailableuponrequest.PresidentAgueracalledforpubliccomment,therewerenone.DirectorComments:•TherewasacostsavingswhentheDistricttransferredtoUAMPS.•TheDistricthaslongtermcontractsforsomerenewableswhichisin-lineshouldSB350pass.•Veyoprojectiscarbonfreebutnotrenewable.TheStateofCaliforniawillnotgiveuscredit,butitisagoodinvestmentandalowercostresource.•IftheBoardlooksatnuclearplants,whichwouldbeacarbonfreeresource,theprojectwillbeinfrontoftheBoardin2016.IftheBoardchoosestogothisrouteitwouldcomeonboardin2024.•Purchasepowersavedalotofmoneyeventhroughthedroughtresponse.ItwastheBoard'sconsensustoreceivethisreport.ROUTINEBUSINESSPresidentAgueracalledforpubliccomment,therewerenone.14.TreasurersReport:January31,2016.a)ApprovaloftheTreasurersreportoffundbalancesasofDecember31,2015.DirectorBendermoved,andDirectorEllisseconded,that theBoardapprovetheTreasurer'sreport.Themotionpassesunanimously(5-0),byarollcallvote.b)ApprovalofdisbursementsforJanuary2016.PresidentAgueramoved,andDirectorLaliotisseconded,thattheBoardapprovethedisbursements.Themotionpassedunanimously(5-0),byarollcallvote.15.ApprovalofMinutesforJanuary17,2016.DirectorLaliotismoved,andDirectorEllisse-conded,thattheBoardapprovetheminutes.Themotionpassesunanimously(5-0),byarollcallvote.CLOSEDSESSION-7:37p.m.16.ClosedSessionPursuanttoGovernmentCodeSection54956.9(d)(2),ExposuretoLitiga-tion,onecase-Noreportableaction.17.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerfor-manceEvaluation-GeneralManager'sPerformancePlanReview-Noreportableaction.DirectorBenderrecusedhimselfononeclosedsessionitem,duetoaconflictofinterest.ADJOURNMENT-9:20p.m.DirectorLaliotismoved,andDirectorBenderseconded,thattheBoardadjournthemeetingat9:20p.m.Themotionpassedunanimously(5-0).4January20,2016
Page 6 of 6TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat9:20p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonMarch2,2016at6:00P.M.TRUCKEEDONNERPUBLICUTILITYDISTRICTJosephAguera,PresidentPreparedby_ShannaD.Kuhlemier,CMC,DeputyDistrictClerk5January20,2016