HomeMy WebLinkAbout15 Annual Reportenda Item #
To: Board of Directors
From: Kathleen Neus
Date: April 06, 2016
Subject: Receive and Consider Annual Reports
15
1. WHY THIS MATTER IS BEFORE THE BOARD
The District's mission statement is to provide reliable, high quality water and electrical
power services while meeting customer demand and to manage District resources in a
safe, open, responsible, environmentally sound manner at the lowest practical cost.
With annual reports the Board is able to make informed decisions on programs and
services that are consistent with the District's mission statement.
2. HISTORY
In order for the Board to make informed decisions which are consistent with the
District's Mission Statement it is necessary for District staff to at least make
presentations annually to the Board reviewing specific aspects of the District's day to
day operations.
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to
the Board of Directors an annual report summarizing the safety activities
for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit
to the Board of Directors in January of each year a report of all real
property and easements accepted or abandoned during the previous
year.
• Code Section 8,12.010.5 requires that the General Manager shall report
annually during the month of January to the Board of Directors regarding
the use of the Board room by outside organizations during the previous
year.
• Code Section 8.30.070.8 requires that once a year District staff will
gather information on all Encroachment Permits, the status of the same
and will provide an annual report to the District's Board of Directors.
3. NEW INFORMATION
a) SAFETY:
Some of the objectives include providing a healthy and safe work environment
for all District employees, manage the District in an environmentally sound
manner and to manage in an effective, efficient and fiscally responsible
manner.
These objectives include goals to reduce OSHA reportable reportable injuries
with the ultimate goal of keeping the District's Worker's Compensation modifier
as low as possible. This done through an active and effective safety program.
• The X-Mod for 2010 was 158 and the X-Mod for 2014 was 73
• The X-Mod for 2014 was re-evaluated to 83
• The X-Mod for 2015 was 130
• The X-Mod for 2016 is 184
• There were 2 lost time injuries in 2015 resulting in 28 days away from
work and 97 days of modified work
As part of the District Safety Program, any District staff member without a lost
time injury in the calendar year would receive a $250 incentive - 97% of District
staff received the incentive. There were no injuries in 2015 for the Water
Department, General Management, Conservation and the IT/GIS departments.
The District's Learn and Burn Program, developed and staffed by Bob Springer,
a District lineman, continues to educate the dangers of electricity in everyday
life. Bob has given presentations to many different organizations and member
of the public. The presentation is very well received and an eye opener for all
who attend. A list of Bob's presentations for 2015 are listed in Attachment 1.
b) BOARD ROOM USE
A number of organizations used the Board and Conference rooms during 2015.
Organizations include public agencies, non-profit groups, community agencies
and private companies. Many organizations use a room monthly, while others
use a room a few times during the year. See Attachment 2.
c) REAL PROPERTY AND EASEMENTS
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2015, the District accepted no
easements and abandoned one easement. The list of easements are included
in Attachment 3.
d) ENCROACHMENT PERMITS
There were was one Encroachment Permits issued for 2015 included in
Attachment 3.
4. FISCAL IMPACT
There is no fiscal impact associated with this item.
5. RECOMMENDATION
Accept the Safety, Use of Board Room by outside organizations and Real Property
and Easements, and the Encroachment Permit annual reports.
Michael D. Holley
General Manager
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BOARD ROOM USE 2015
Projects meetings —staff, prebids, bid openings
ours and others
Bricl<elltownI DPR
Interviews, hiring committees, testing
Wellness
Toast Masters
UCC monthly meeting
Department meetings
Soroptimist International of Truckee Donner
Tahoe Sierra Board of Realtors
IBEW Labor and management meetings
IBEW Union meetings
Safety Training
Sierra Regional Ski for Light training (did not
aHOW for 2016)
SWEPP Meetings
Truckee Cemetery District
Boulders HOA meetings
FRC Meetings
AARP Tax Aide Program (moved to FRC for
2016)
Porter Simon —Construction Seminar
Attachment 2
Truckee Trails Foundation
Truckee River Water Shed
Girl Scout Leader Meeting
Regional meetings with Squaw Valley, Northstar
Etc.
Staff meetings with NV Energy etc.
Forest Charter 8th grade project
Donner Pines HOA
Truckee Little League Sale Parking Lot (not in
2016)
Drought Outreach Training seminars
Legislative and Regulation Meetings
Audits
ESSC Superintendents Meeting
SGMA Meeting with all jurisdictions I<id Zone
Board Meetings
Truckee Community Christmas
Lutheran Presbyterian African Craft Faire (last
year)
Regional GIS Meeting
Truckee High School Trap Team
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