HomeMy WebLinkAbout20 Draft Minutesenda Item #
M I N UTES
To: Board of Directors
From: Shanna D. Kuhlemier, CIVIC
Title: Deputy District Clerk
Date. April 06, 2016
Minutes for the Meeting Dates
Approval of Minutes for March 2, 2016
20
REGULAR MEETING MINUTES
March 2, 2016
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in per-
petuity and made available for listening to any interested party upon their request.
1. CALL TO ORDER
The meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 6:00 P.M. in the TDPUD Board room by President Aguera.
2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Tony Laliotis, Jeff Bender and President
Joe Aguera.
EMPLOYEES PRESENT Michael Holley, Regina Wise, Roe Vernon, Trey Griffin, Steven Pon-
celet, Jeremy Popov Kim Harris Neil Kaufman Stephen Hollabaugh, and Shanna Kuhlemier.
CONSULTANTS PRESENT —none.
OTHERS PRESENT —none.
3. PLEDGE OF ALLEGIANCE
Director Ellis led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA -none.
5. PUBLIC INPUT
President Aguera called for public comment.
Dr. Chez stated he is following up on last board meeting. Has been working with District staff
on an agreement. Requested to Board to extend the deadline for the agreement past the March
)" date.
President Aguera asked if the Board thought that could be accomplished.
General Manager Holley responded that public comment and an open meeting is not a place
to negotiate.
Steve Gross stated public comment is a time to receive comments not engage in discussion.
The Board consensus was not to engage or discuss the issue in public comment.
6. DIRECTOR UPDATE —
Director Bender had a constituent ask about radon. Requested staff to provide an update.
CONSENT CALENDAR
7. Consideration of Awarding a Bid for PLC -Based Remote Telemetry Units (RTUs). (Minute
Order 2016-16)
1 March 2, 2016
• Award the bid for 6 RTUs to George T. Hall in the amount of $140,570,00 plus a 150o
change order allowance for a total not to exceed $161,655.00 plus tax.
8. Purchase of a Remotely -Correlated Leak Detection System.(Minute Order 2016-17)
• 1) Dispense with bidding of a remotely -correlated leak detection system in order to en-
sure compatibility with the District's existing radio communications network.
• 2) Approve the purchase of a remotely -correlated leak detection system from Aclara in an
amount not to exceed $47,500.
9. Consideration of Extending the District's Safety Incentive Program. (Minute Order 2016-
18)
• Approve a safety incentive of $250 to each District employee provided they incur no lost -
time accidents occur through December 31, 2016,
President Aguera called for public comment, there were none.
Director Bender moved, and Director Ellis seconded, that the Board approve the consent cal-
endar. The motion passed unanimously (5-0), by a roll call vote.
WORKSHOP
10. 2006 Revenue COPs Remaining Balance Refunding.
• Review this workshop item and provide feedback.
Jeremey Popov provided a presentation which is available upon request.
President Aguera called for public comment, there were none.
Director Comments:
• The current payment is about $600,000 on a bi-annual basis.
• The rate lock program is new to California.
• Great savings for the District.
• This will be brokered out through our Broker.
• There is an uncertainty to the public piece; this route would be no additional risk to the
District.
• The maturity of the bonds is 2021.
It was the Board's consensus to receive this report and directed staff to move forward.
ROUTINE BUSINESS
President Aguera called for public comment, there were none.
11. Treasurers Report: February 29, 2016.
a) Approval of the Treasurers report of fund balances as of January 31, 2015.
Director Bender moved, and Director Laliotis seconded, that the Board approve the Treasurer's
report. The motion passes unanimously (5-0), by a roll call vote.
b) Approval of disbursements for February 2016,
President Aguera moved, and Director Bender seconded, that the Board approve the disburse-
ments. The motion passed unanimously (5-0), by a roll call vote.
2 March 2, 2016
12. Approval of Minutes for February 17, 2016.
Director Bender requested the minutes to note, the TDPUD met with Brian Dahle's staff. The
District has not met with Senator Dahle.
Director Bender moved with changes, and Director Laliotis seconded, that the Board approve
the minutes. The motion passes unanimously (5-0), by a roll call vote.
CLOSED SESSION — 6:21 p.m.
13. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor-
mance Evaluation -General Manager's Performance Plan Review — No reportable action.
Steve Gross recused from the item.
ADJOURNMENT - 6:49 P.M.
Director Laliotis moved, and Director Bender seconded, that the Board adjourn the meeting at
6:49 p.m. The motion passed unanimously (5-0).
There being no further business before the Board, the meeting was adjourned at 6:49 p.m. to
the next scheduled meeting of the Truckee Donner Public Utility District on April 6, 2016 at 6:00
P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Joseph Aguera, President
Prepared by
Shanna D. Kuhlemier,
CMC, Deputy District Clerk
3 March 2, 2016