HomeMy WebLinkAbout8 Purchase Meter Box Lidsenda Item #
CONSENT
To: Board of Directors
From: Neil Kaufman
Date: April 06, 2016
Subject: Consideration of the Purchase of Meter Box Lids
I WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
The District's Water System Construction Standards call for the installation of precast
concrete meter boxes all new single-family residences where the District is supplying the
required fire flow. The construction standards also require a non-metallic composite lid for
these meter boxes. This non-metallic lid is necessary to allow radio transmission from the
water meter radios to occur without interference.
There is only one manufacturer of these non-metallic composite lids, DFW Plastics of Fort
Worth, Texas. The District worked with DFW to develop these lids and the District was the
first utility in the nation to install the finished product.
3. NEW INFORMATION
The Water Department installed 95 "B40" lids and 6 "E548" lids
prepare for the upcoming 2016 construction season, the Water
purchase 110 "1340" lids and 12 B48 lids.
DFW Plastics has quoted the following prices:
• 840 lid: $136.50 each
• B48 lid: $245.00 each
during
Department
2015. In order to
is planning to
Therefore, the total purchase price would be $17,955 not including sales tax. DFW has stated
that if the District places a single order for all of the lids, DFW will include shipping at no
additional cost to the District.
These lids are available for purchase from some local distributors. These distributors were
contacted by the District's Buyer. All of the local distributors indicated that the District would
receive a lower price by purchasing direct from the manufacturer and declined to bid.
4. FISCAL IMPACT
The price quotation from DFW Plastics is $17,955 not including sales tax. The cost of supplying
a meter box lid is recovered by the District when a property owner is charged a Meter Box
Upgrade Fee.
5. RECOMMENDATION
Approve the purchase of 122 meter box lids from DFW Plastics for a total of $17,955 plus
sales tax.
Michael D. Holley
General Manager / Water Utility Manager