HomeMy WebLinkAbout8 Contract for Foyer and lobby DesignCONSENT
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From:
Date.
Subject:
Board of Directors
Kathleen Neus
May 04, 2016
Consideration to Award a Contract for Foyer and Lobby Design
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1. WHY THIS MATTER IS BEFORE THE BOARD
Board action is required for expenditures in excess of $15,000.
2. HISTORY
The District's current building was built and completed in the mid to late 1980's with
staff moving into the facility in August of 1987.
The foyer and the lobby is basically the original construction with fresh paint every few
years.
District staffs interactions with customers and the Americans with Disability Act (ADA)
has changed since 1985.
3. NEW INFORMATION
With the advent of new technology, i.e. better computer systems and credit card
payment kiosk, the way District staff interacts with customers has changed. With this
new technology staff's direct contact with customers has lessened. Even though there
is less contact, the District still wants to maintain a one-on-one contact with it's rate
payers. The intent of the project is to create a design for the foyer and lobby areas to
be more reflective of District staffs needs.
It is time to update the 30 year old design to be reflective of the way the District
interacts with it's customers. Additionally, the project will address safety and security
measures to ensure the safety of all customers and District staff.
Upgrades will include new flooring, ceiling, motorized counter windows, LED light
fixture, counters and more. All upgrades will comply with today's ADA requirements.
The request for proposals was advertised in the Sierra Sun, the CATT website, A/E
Consulting Network and 20 individuals. Two companies, Fringe Studios and JK
Architecture attended the walk through with only one proposal (Fringe Studio) being
submitted. Staff had heard from half a dozen companies stating thanks for the
opportunity but they are to busy to take on another project.
4. FISCAL IMPACT
Staff met with George Bennett of Fringe Studio to review their cost proposal. Fringe
Studio's proposal was found to be consistent with the District's estimate.
There are sufficient funds within the Electric General Fund for the design phase of this
project.
5. RECOMMENDATION
Award the contract for Foyer and Lobby Update to Fringe Studio in the amount of
$43,900 plus a 10% change order for an amount not to exceed $48,290.
Michael D. Holley
General Manager