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Home My WebLink About17 Draft MinutesMINUTES To: Board of Directors From: Shanna D. Kuhlemier, CMC Title: Deputy District Clerk Date: July 20, 2016 Agenda Item # 17 TRUCKEE DONNER ,: , Pu bl ic Utility D istrict -- ----- Minutes for the Meeting Dates Approval of Minutes for June 1, 2016 1 of 5 REGULAR MEETING MINUTES June1,2016 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 P.M. in the TDPUD Board room by President Aguera. 2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Tony Laliotis, Vice President, Jeff Bender; and President Joe Aguera. EMPLOYEES PRESENT: Steven Poncelet, Jeremy Popov, Neil Kaufman, Regina Wise, Ian Fitzgerald, Brian Wright, Steve Hollabaugh, Regina Wise, Jim Wilson, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT -Steve Gross, District Counsel; Julie Desimone, Moss Adams Audit Firm; and Shawn Koorn, HOR Engineering. OTHERS PRESENT -Jim Hemig. 3. PLEDGE OF ALLEGIANCE Director Warmerdam led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA-Move Item 14 before Item 13. 5. PUBLIC INPUT President Aguera called for public comment. Shanna Kuhlemier stated there are technical issues with the streaming. President Aguera closed public comment. 6. DIRECTOR UPDATE -none. PUBLIC HEARING 7. Hold a Public Hearing Related and Adopt Resolution 2016-20 to Adopt the Urban Water Management Plan Neil Kaufman provided a presentation which is available upon request. 1) Conduct a Public Hearing to accept comments on the proposed action. President Aguera opened the public hearing asking if anyone who wished to speak in support or opposition to the Urban Water Management Plan. President Aguera confirmed with staff there was not any written comments. President Aguera closed the public hearing. 1 June 1, 2016 2 of 5 2) Adopt resolution 2016-20 Director Laliotis moved, and Director Warmerdam seconded, that the Board approve the staff recommendation . The motion passed unanimously (5-0), by a roll call vote . CONSENT CALENDAR 8 . Authorizing Submittal of a Grant Application to the CEC for Electric Vehicle DC Fast Chargers. • Authorize the General Manager to sign the CEC grant application for GF0-15-603, "DC Fast Chargers for California's Interregional Corridors". 9. Consideration of Annual Resolutions for Special Tax : Old Greenwood and Gray's Crossing Communities Facilities Districts. 1) Adopt Resolution 2016-16 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Communities Facilities District; and 2) Adopt Resolution 2016-17 requesting Nevada County to collect the special taxes for the Gray's Crossing 04-1 Communities Facilities District. Vice President Bender abstained due to a potential conflict. 10. Consideration of Annual Resolutions for the Donner Lake Assessment District. 1) Adopt Resolution 2016-18 requesting Nevada County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for tax year 2016-2017. 2) Adopt Resolution 2016-19 requesting Placer County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for tax year 2016-2017. 11. Consideration of the Purchase of a Radio System Repeater. (Minute Order 2016-35) • Approve the purchase of the WSCA procured radio system with Tait Communications for the amount of $56, 156 plus a 10% contingency , not to exceed $61,771. 12. Consideration of the Purchase of Microwave Network Equipment for Beacon Hill. (Minute Order 2016-36) • Consideration of the Purchase of Microwave Network Equipment for Beacon Hill President Aguera called for public comment, there were none. Director Laliotis moved, and Director Ellis seconded, that the Board approve the consent cal- endar. The motion passed unanimously (5-0), by a roll call vote. ACTION 14. Consideration of the Audited Financial Reports for 2015. Regina Wise and Julie Desimone (Moss Adams) provided a presentation which is available upon request. Board Comments: • Discussion on GASB 68: o Everyone in CALPERS is dealing with the same GASB 68. o All agencies are experiencing the same assumptions and liabilities. o The actuarial table for mortality rate is a study that PERS conducts and produces. 2 June 1, 2016 3 of 5 President Aguera called for public comment, there were none Director Ellis moved, Director Warmerdam seconded, that the Board approve staff recommen- dation. The motion passed unanimously by a roll call vote (5-0). 13. Consideration of Water Supply and Drought Plan. 1) Accept staff's self-certification analysis and direct the General Manager to submit a self-certification form to the CEC based on the data presented with this Action Item. 2) Direct the General Manager to rescind Stage 4 of Ordinance 2014-05 and replace it with Stage 1 (voluntary 10% reduction) effective immediately. Steven Poncelet provided a presentation which is available upon request. President Aguera called for public comment, there were none. Director Comments: • Pipeline replacement has played a role decreasing water usage. • Stage 1 implementation is in addition to the State mandated regulations. • No specific language to every other day watering. • If the State prohibitions become permanent the Town of Truckee would enforce. • Robust outreach will ensue after the Board's decision. Vice President Bender moved, and Director Ellis seconded, that the Board approve staff rec- ommendation. The motion passed unanimously (5-0), by a roll call vote. 15. Electric and Water Utility Rate Design -Schedule a Public Hearing 1) Receive this report and schedule a public hearing on July 20, 2016 for the proposed changes to the Electric Utility rates; and 2) Receive this report and schedule a public hearing on July 20, 2016 for the proposed addition of the Water Utility water hauler fee. Jeremy Popov and Shawn Koorn (HOR Engineering) provided a presentation which is available upon request. President Aguera called for public comment, there were none. Directors Comments: • Our rates remain well below the averages of other utilities. • Energy charge increase for medium and large commercial are similar. • Currently the honor system is used for non-potable water. • Discussion on fee structure for potable water. Director Warmerdam moved, and Vice President Bender seconded, that the Board approve the staff recommendation. The motion passed unanimously 5-0), by a roll call vote. ROUTINE BUSINESS 3 June1,2016 4 of 5 President Aguera called for public comment, there were none. 21. Treasurers Report: May 31, 2016. a) Approval of the Treasurers report of fund balances as of April 30, 2016. Vice President Bender moved, and Director Laliotis seconded, that the Board approve the dis- bursements. The motion passed unanimously (5-0), by a roll call vote. b) Approval of disbursements for May 2016. President Aguera moved, and Vice President Bender seconded, that the Board approve the disbursements. The motion passed unanimously (5-0), by a roll call vote . 22. Approval of Minutes for May 4, 2016. President Aguera abstained from April 6, 2016. Director Laliotis moved, and Director Ellis seconded, that the Board approve the minutes with the correction of Vice President Bender opened the meeting. The motion passes unanimously (5-0), by a roll call vote. CLOSED SESSION -7:30 p.m. 23. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, two cases -No reportable action. ADJOURNMENT -8:13 P.M. Director Laliotis moved, and Director Ellis seconded, that the Board adjourn the meeting at 8: 13 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 8:13 p.m . to the next scheduled meeting of the Truckee Donner Public Utility District on July 20, 2016 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Joseph Aguera, President Prepared by _____________ _ Shanna D. Kuhlemier, CMC, Deputy District Clerk 4 June 1, 2016 5 of 5