HomeMy WebLinkAbout13 Mid Year Budgetenda Item #
To: Board of Directors
From: Regina Wise
Date: August 03, 2016
Subject: Review the District's Mid -Year Budget Financial Performance
1. WHY THIS MATTER IS BEFORE THE BOARD
This is a mid -year review with the Board of the financial results as of June 2016.
2. HISTORY
The Board approved the FY16 Budget on November 18, 2015,
13
District Code requires a semiannual review of the budgeted revenue and expenditures
as compared to the year-to-date actual revenue and expenditures.
3. NEW INFORMATION
Overall, the District is on track with the FY16 budget. Staff is recommending no
adjustments to the approved FY16 budget at this time.
Attachment 1 is the budget comparison of the Electric Utility. Revenue was 56% of
budget as %a June 30th and is projected to end the year at 100% of budget. The III
year expenses were 48% of budget and are projected to be 1 % under budget by the
end of the year. There is one minor reporting change in the summary for expenses as
staff has separated the budgeted principal portion of the Pension Sidefund from
departmental expenses. This has been separated as a line item due to the change in
accounting principle that the District implemented in FY15 while implementing GASB
68. The capital projects for the first half of the year were 27% of budget and projected
to be only 64% of budget at the end of the year primarily due to the Meter
Replacement Project being in testing longer than originally anticipated. The District is
expecting the funds budgeted for the Meter Replacement Project in FY16 will be
utilized in FY17.
Attachment 2 is the budget comparison for the Water Utility. Revenue was 47% of
budget, and is projected to end the year at 101 % of budget. This includes the positive
benefit of the recently refunded arbitrage rebate overpayment from the IRS for $172K.
The mid -year expenses were 48% of budget and are projected to be 1 % under budget
by the end of the year. Note, staff made the same reporting change in the summary
for expenses as stated above for the budgeted principal portion of the Pension
Sidefund due to the GASB 68 implementation in FY15. Capital projects for the water
utility are projected to be 19% over budget at the end of the year. The pipeline
replacement project is expected to be $220K over budget due to unforeseen
complications. The recent discovery of the dilapidated Ponderosa Palisades Hydro
Pump has resulted in an estimated excess expense of just under $100k compared to
budget. Lastly the mid year budget review also includes the purchase of the mini
excavator and cargo trailer for the water utility in FY16, for which sufficient funds are
available in the vehicle reserve fund.
The expense projections for the Water Utility and Electric Utility also include an
additional $150K in total to be allocated to fund Other Post Employment Benefits
(OPEB) as recent changes in actuarial standards has resulted in an increase in liability
for the District's OPEB obligation. Throughout FY16 staff will be reviewing and
monitoring these changes. Staff recommends the Board consider establishment of a
benefit liability risk reserve to reduce the uncertain impact of upcoming changes. An
additional example is the District's recent enrollment with Special District Risk
Management Authority for worker's compensation insurance which provides the
District with upfront savings on annual premium of approximately $95K, however the
District is exposed to some risk as retroactive invoices can be delivered to the District
after the year ends once final performance activity within the entire pool is calculated.
A reserve would provide stability should this occur.
Annual payroll for both utilities combined in 2015 was approximately $7.4 million, $4.8
million for the Electric Utility, and $2.6 million for the Water Utility. Staff is evaluating
the potential of establishing a combined reserve goal of 5% of annual total payroll
(approximately $400K) to be established over the next four years. Annual
contributions would be considered for each fiscal year after the initial four year
establishment period.
Staff is also working to improve future planning and budgeting for Information
Technology (IT). The District's ability to maintain reliability and efficiency for both the
Water Utility and Electric Utility relies heavily on IT. Staff is developing an IT Master
Plan in FY16 to improve planning and scheduling of future required expenses to
maintain the systems.
4. FISCAL IMPACT
There is no direct fiscal impact associated with this item.
5. RECOMMENDATION
Review this report and provide direction to staff.
Jeremy Popov
Administrative Services Manager
Michael D. Holley
General Manager
Attachment 1
Truckee Donner Public Utility District
Electric Revenue
as of June 30, 2016
Projection
12 Mo YTD % of % of
Budget Actual Budget End of Yr Budget
Residential $ 111588,514 $ 7,032,221 61% $ 11,760,000 101%
Commercial 83981,341 436663335 52% 99070,000 101%
Interdept. Sales & Rent 1,753,602 830y223 47% 155539602 89%
Standby 23,171 - 0% 233200 100%
Joint Pole 160,000 10,034 6% 160,000 100%
Other 164,668 87,558 53% 170,000 103%
Total $ 22,6719296 $ 121626,372 56% $ 22,736,802 100%
Electric Operating Expenses
as of June 30, 2016
Projection
12 Mo YTD % of % of
Cost Center Budget Actual Budget End of Yr Budget
Board of Directors $ 130,439 $ 44,009 34% $ 110,000 84%
General Management 484,224 2529363 52% 4893224 101%
Administrative Svcs. 113833342 6203492 45% 1,379,000 100%
Public Info. & Consrv. 1,2663201 3579866 28% 11205,000 95%
Operations 41064,179 21016,751 50% 410993000 101%
IT/GIS 608,536 309,134 51% 614,000 101%
Building Maintenance 497,596 2213259 44% 4833000 97%
Purchase Power 113945,170 5,8921208 49% 11,760,170 98%
GASB 68 Sidefund Principle 3673895 183,948 50% 3673895 100%
Total $ 2037473582 $ 91898,029 48% $ 203507,289 99%
Electric Capital Projects
as of June 30, 2016
Projection
12 Mo YTD % of % of
Source of Funds Budget Actual Budget End of Yr Budget
Rates $ 2,620,051 $ 112143235 46% $ 21631,732 100%
Capital Replacement (AMI) 13710,258 103149 1% $ 703000 4%
Vehicle Reserve 1503000 - 0% 153,000 102%
Total $ 41480,309 $ 11224,384 27% $ 2,8543732 64%
Attachment 2
Truckee Donner Public Utility District
Water Revenue
as of June 30, 2016
Projection
12 Mo YTD % of % of
Budget Actual Budget End of Yr Budget
Residential $ 10,1257616 $ 41732,599 47% $ 103130,000 100%
Commercial 11283,892 543,771 42% 11283,892 100%
Standby & Fire Protection 145,840 - 0% 146,000 100%
Other 268,641 2923301 109% 441,000 164%
Total $ 11,823,989 $ 5,568,671 47% $ 12,0005892 101%
Water Operating Expenses
as of June 30, 2016
Projection
12 Mo YTD % of % of
Cost Center Budget Actual Budget End of Yr Budget
Board of Directors $ 130,439 $ 433689 33% $ 1103000 84%
General Management 4703903 239,316 51% 475,000 101%
Administrative Svcs. 11260,494 587,998 47% 1,246,500 99%
Public Info. & Consrv. 2839208 127,420 45% 269,981 95%
Operations 4,480,448 21183,599 49% 41477,500 100%
IT/GIS 5489865 270,609 49% 553,000 101%
Interdepartmental Rent 553,602 2763801 50% 5533602 100%
GASB 68 Sidefund Principle 288,104 144,052 50% 288,104 100%
Total $ 89016,063 $ 338737483 48% $ 739737687 99%
Water Capital Projects
as of June 30, 2016
Projection
12 Mo YTD % of % of
Source of Funds Budget Actual Budget End of Yr Budget
Rates $ 1,934,870 $ 8033832 42% $ 29562,413 132%
Operating Reserve 668,968 273,798 41 % 668,968 100%
Vehicle Reserve - 935 0% 108,685 0%
Future Water Meters 285,275 55,268 19% 1003000 35%
Total $ 2,8899113 $ 1J339833 39% $ 3,440,066 119%