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Home My WebLink About16 Draft Minutesenda Item a MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: Deputy District Clerk Date: August 03, 2016 Minutes for the Meeting Dates Approval of Minutes for July 20, 2016 16 REGULAR MEETING MINUTES July 20, 2016 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 P.M. in the TDPUD Board room by President Aguera. 2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Tony Laliotis, and Vice President, Jeff Bender, Absent: President Joe Aguera. EMPLOYEES PRESENT: Steven Poncelet, Jeremy Popov, Neil Kaufman, Brian Wright, Steve Hollabaugh, Regina Wise, Kim Harris, Trisha Ruby, Lauren Schaake-Hudson, Michael Holley, and Shanna Kuhlemier, CONSULTANTS PRESENT —Steve Gross, District Counsel; and Shawn Koorn, HDR Engi- neering. OTHERS PRESENT —Jim Hemig. 3. PLEDGE OF ALLEGIANCE Director Warmerdam led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA —none. 5. PUBLIC INPUT Vice President Bender called for public comment. Vice President Bender closed public comment. 6. DIRECTOR UPDATE —none. PUBLIC HEARING 7. Hold a Public Hearing Related and Adopt Ordinance 2016-02 for Electric Rate Increase and Water Utility Hauler Fee Jeremy Popov provided a presentation which is available upon request. 1) Conduct a Public Hearing to accept comments on the proposed action. Vice President Bender opened the public hearing asking if anyone who wished to speak in support or opposition to the Electric Rate increase or the water utility hauler fee. Vice President Bender confirmed with staff that there were not any written comments. Vice President Bender closed the public hearing. 1 July 20, 2016 2) Adopt Ordinance 2016-02 Director Lalious moved, and Director Warmerdam seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. President Aguera was absent. CONSENT CALENDAR 8. Consideration of a Term Extension for Workers' Compensation Insurance. • Authorize the term extension with SDRMA workers' compensation insurance policy to include June, 2016. 9. Consideration of Awarding the SCADA Reliability Improvement Project — Phase 4. • Authorize the General Manager to execute a contract with Curtis & Son's Construction, Inc. for the SCADA Reliability Improvement Project Phase 4 for an amount of $514,501 plus a 10% change order allowance for an amount not to exceed $565,951 (Minute Or- der 2016-38), 10. Consideration of Awarding a Purchase Contract for the Ponderosa Palisades Hydro -pneu- matic Package Pump System (Minute Order 2016-39). 1) Approve the purchase of the Ponderosa Palisades Hydro -pneumatic Package Pump System 2) Authorize the General Manager to execute a purchase agreement contract with R.F. MacDonald Company in the amount of $82,930 plus a 10% contingency for a not to exceed amount of $91,223, plus tax. 11. Consideration of a Development Agreement with Truckee Development Associates for the Union Pacific Railroad. 1) Approve the development agreement between Truckee Development Associates and the District for water system improvements. 2) Authorize the General Manager to execute any ancillary agreements to the development agreement such as license agreements with UPRR and the cooperative agreement with TSD regarding the 54-inch casing subject to review by the District's legal counsel. 3) Authorize the General Manager to execute a conflict of interest waiver associated with the potential conflict of interest. General Counsel Gross stated Porter Simon Law firm had a conflict. Porter Simon represents Truckee Development Associates, for these purposes all parties agree to a conflict of interest waiver. 12. Consideration of Awarding a Purchase Contract for the Ponderosa Palisades Emergency Standby Generator (Minute Order 201640). 1) Approve the purchase of the Ponderosa Palisades Pump Station Emergency/Standby Generator 2) Authorize the General Manager to execute a purchase agreement contract with Cum- mins Rocky Mountain in the amount of $33,850 plus a 15% contingency, for a total amount not to exceed $38,927, plus tax. 13. Consideration for Awarding a Purchase Contract for the Ponderosa Palisades Electrical Switchgear Assembly • Reject all bids as non -responsive and direct staff to re -bid. 14. Consideration of the Future Role of Energy Storage AB 2514 within the District. 1) The Board finds that energy storage systems are not currently viable and cost effective for this District, and the District is currently not adopting procurement targets. 2 July 20, 2016 2) The Board directs staff to reevaluate this not less than every three years as required by AB 2514. Vice President Bender called for public comment, there were none. Director Laliotis moved, and Director Ellis seconded, that the Board approve the consent cal- endar. The motion passed unanimously (4-0), by a roll call vote. President Aguera was absent. ACTION 15. Consideration for Contract Renewal with Moss Adams for Three Years Jeremy Popov provided a presentation which is available upon request. Board Comments: • As a rule the District changes auditors every three to five years, but with the new GASB staff feels continuity with the auditors is important. • Moss Adams has competitive pricing. Vice President Bender called for public comment, there were none Director Ellis moved, Director Warmerdam seconded, that the Board approve staff recommen- dation. The motion passed unanimously by a roll call vote (4-0). President Aguera was absent. ROUTINE BUSINESS Vice President Bender called for public comment, there were none. 16. Treasurers Report: June 30, 2016. a) Approval of the Treasurers report of fund balances as of May 31, 2016. Vice President Laliotis moved, and Director Ellis seconded, that the Board approve the bursements. The motion passed unanimously (4-0). President Aguera was absent. b) Approval of disbursements for June 2016. President Laliotis moved, and Vice President Ellis seconded, that the Board approve the bursements. The motion passed unanimously (4-0) to pay the bills. President Aguera was ab- sent. 17. Approval of Minutes for June 1, 2016. Director Laliotis moved, and Director Ellis seconded, that the Board approve the minutes with the correction of Vice President Bender opened the meeting. The motion passes unanimously (4-0). President Aguera was absent. At 6:15 p.m. Vice President Bender held the meeting in abeyance. At 6:22 p.m. the Board meeting was re -convened. 3 July 20, 2016 General Counsel Gross recused from closed session due Vice President Bender left the meeting at 7:40 p.m. Director Laliotis presided for the rest of the meeting. CLOSED SESSION — 6:22 p.m. 23. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, one case — No reportable action. 24. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation - General Manager's Performance Plan Review — No reportable action. ADJOURNMENT - 7:50 p.m. Director Warmerdam moved, and Director Ellis seconded, that the Board adjourn the meeting at 7:50 p.m. The motion passed unanimously (3-0). President Aguera and Vice President Bender were absent. There being no further business before the Board, the meeting was adjourned at 7:50 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on August 3, 2016 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, Vice President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 4 July 20, 2016