HomeMy WebLinkAbout14 Draft MinutesMINUTES
To: Board of Directors
From: Shanna D. Kuhlemier, CIVIC
Title: Deputy District Clerk
Date: September 07, 2016
Minutes for the Meeting Dates
Approval of Minutes for August 3, 2016
REGULAR MEETING MINUTES
August 35 2016
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in per-
petuity and made available for listening to any interested party upon their request.
1. CALL TO ORDER
The meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 6:00 P.M. in the TDPUD Board room by President Aguera.
2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Tony Laliotis, Vice President Jeff
Bender and President Joe Aguera.
EMPLOYEES PRESENT: Steven Poncelet, Jeremy Popov, Neil Kaufman, Brian Wright, Steve
Hollabaugh, Regina Wise, Kim Harris, Trisha Ruby, Lauren Schaake-Hudson, Michael Holley,
and Shanna Kuhlemier.
CONSULTANTS PRESENT —Steve Gross, District Counsel.
OTHERS PRESENT —Jim and Shelly Hemig.
3. PLEDGE OF ALLEGIANCE
Director Ellis led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA —none.
5. PUBLIC INPUT
President Aguera called for public comment.
President Aguera closed public comment.
6. DIRECTOR UPDATE —none.
CONSENT CALENDAR
7. Consideration of a Contract with Ecology Action for Professional Services for the District's
Commercial Refrigeration Program (Minute Order 2016-41).
• Authorize the General Manager to execute a contract with Ecology Action for the Safe-
way commercial refrigeration retrofit project Phase 1 for an amount not to exceed
$63,706 with a 10% change order authorization for a total contract amount not to exceed
$70,0770
8. Consideration of an Amendment to the Northern California Power Agency Joint Powers
Agreement (Minute Order 2016-44).
• Authorize the General Manager to execute the NCPA Joint Powers Agreement amend-
ment to have the City of Shasta Lake become a member of NCPA and a signatory to
the Joint Powers Agreement.
1 August 3, 2016
9. Consideration for Awarding a Purchase Contract for the Ponderosa Palisades Electrical
Switchgear Assembly (Minute Order 2016-45).
1) Approve the purchase of the Ponderosa Palisades Pump Station Electrical Switch -
gear Assembly
2) Authorize the General Manager to execute a purchase agreement contract with Grove
Madsen Industries in the amount of $ 23,740.00 plus a 15% contingency for a not to exceed
amount of $27,301, plus tax.
10. Consideration of a Water Development and Reimbursement Agreement for the Roxy Ridge
Subdivision.
• Adopt Resolution 2016-21 authorizing the General Manager to execute the Water De-
velopment and Reimbursement Agreement and any ancillary agreements associated
with finalizing the Roxy Ridge Subdivision.
General Council Gross abstained from this item due to a conflict of interest.
11. Consideration of Professional Services for Leadership and Customer Service Training (Mi-
nute Order 2016-43).
• Authorize the General Manager to retain Workforce Equanimity, and execute purchases
for professional services related to leadership and customer service training opportuni-
ties.
President Aguera called for public comment, there were none.
Vice President Bender moved, and Director Ellis seconded, that the Board approve the consent
calendar. The motion passed unanimously (5-0), by a roll call vote.
ACTION
12. Consideration of a Contract for Professional Services for SGMA Alternate Plan (Minute
Order 2016-42).
Steven Poncelet provided a presentation which is available upon request.
Board Comments:
• All six agencies have agreed to participate, they will all need to get Board/Council ap-
proval.
President Aguera called for public comment, there were none
Director Ellis moved, Director Warmerdam seconded, that the Board approve staff recommen-
dation. The motion passed unanimously by a roll call vote (5-0).
WORKSHOPS
13. Review the District's Mid -Year Budget Financial Performance
Regina Wise provided a presentation which is available upon request.
President Aguera called for public comment, there were none.
2 August 3, 2016
Board Comments:
• Discussions regarding a Benefit Liability Risk Reserve.
o Funding over four years with little budget impact.
• An IT Master Plan is imperative due to the size of the budget IT has.
• Purchase power is under budget.
• Pole attachments are being processed for payments.
• The District is coming in on budget and improving services.
It was Board Consensus to receive this report and directed staff to fund the Benefit Liability
Risk Reserve,
14. Consideration of Evaluating Refunding of the 2011 Side Fund.
Jeremy Popov provided a presentation which is available upon request.
President Aguera called for public comment, there were none.
Board Comments:
• The initial amount the District had to fund for participation was about seven million.
• In 2022, this fund will be paid in full.
It was Board Consensus to continue evaluating the potential to refund the 2011 Side Fund.
ROUTINE BUSINESS
President Aguera called for public comment, there were none.
15. Treasurers Report: July 31, 2016.
aI Approval of the Treasurers report of fund balances as of June 30, 2016.
Vice President Laliotis moved, and Director Ellis seconded, that the Board approve the
bursements. The motion passed unanimously by a roll call vote (5-0).
b) Approval of disbursements for July 2016.
President Aguera moved, and Director Laliotis seconded, that the Board approve the disburse-
ments. The motion passed unanimously by a roll call vote (5-0).
16. Approval of Minutes for July 20, 2016.
Director Laliotis moved, and Director Ellis seconded, that the Board approve the minutes. The
motion passes unanimously (5-0).
ADJOURNMENT - 6:41 p.m.
Director Laliotis moved, and Vice President Bender seconded, that the Board adjourn the meet-
ing at 6:41 p.m. The motion passed unanimously (5-0).
3 August 3, 2016
There being no further business before the Board, the meeting was adjourned at 6:41 p.m, to
the next scheduled meeting of the Truckee Donner Public Utility District on September 7, 2016
at 6:00 RM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Joseph Aguera, President
Prepared by
Shanna D. Kuhlemier, CMC, Deputy District Clerk
4 August 3, 2016