HomeMy WebLinkAbout17 Purchase Materials for PPPSenda Item #
CONSENT
To: Board of Directors
From: Brian Wright
Date: September 07, 2016
17
Subject: Consideration of Approval for the Purchase of Materials for the
Ponderosa Palisades Hydro -Pump Station 1/0 Pipeline Replacement
Project
1. WHY THIS MATTER IS BEFORE THE BOARD
District Code requires Board approval for all procurements in excess of $15,000.
2. HISTORY
The Ponderosa Palisades Hydro -pneumatic Pump Station (PPPS) provides potable
water service to the upper elevations of the Ponderosa Palisades subdivision. The
District is currently in the process of replacing and upgrading the existing pump and
motor control equipment with a new and efficient packaged hydro -pneumatic pump
system and electrical switchgear. The purchase of this equipment was approved by
the Board at the regularly scheduled meeting on July 20, 2016.
3. NEW INFORMATION
During the preliminary construction for the installation of the new PPPS, staff
determined the need to replace approximately 600' of existing inlet and outlet pipeline
due to evidence of advanced corrosion and early signs of leakage on the existing pipe
infrastructure. The existing pipe is 8" diameter steel from original construction
believed to have taken place in the late 1960's. Following the evaluation of the
existing pipe conditions and hydraulic demands placed upon the facility, staff has
determined the need to replace the existing pipe with 8" diameter ductile iron and PVC
pipe.
District staff has developed a preliminary pipe and materials inventory required for the
completion of the PPPS I/O Pipeline Replacement Project. In accordance with the
District Code, staff has facilitated a competitive procurement process including a
combination of both completed bids, with added consideration to material availability,
delivery time and District specifications. Following the competitive procurement
process, staff determined Pace Supply, of Sacramento, CA, to be the lowest
responsive bidder with a total estimated price of $24,000.
4. FISCAL IMPACT
Sufficient funds exist in the FY2016/17 Water Capital Budget and will be funded from
the Water General Fund.
5. RECOMMENDATION
Authorize the General Manager to procure pipe and appurtenances for the PPPS
Pipeline Replacement Project from Pace Supply in the amount of $24,000, plus a 10%
contingency, for a total amount not to exceed $28,000.
Michael D. Holley
General Manager / Water Utility Manager