HomeMy WebLinkAbout13 Draft Minutesenda Item #
MINUTES
To: Board of Directors
From. Shanna D. Kuhlemier, CIVIC
Title. Deputy District Clerk
Date. October 05, 2016
Minutes for the Meeting Dates
Approval of Minutes for September 7, 2016
13
REGULAR MEETING MINUTES
September 7, 2016
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in per
and made available for listening to any interested party upon their request.
1. CALL TO ORDER
The meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 6:03 P.M. in the TDPUD Board room by President Aguera.
2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Tony Laliotis, Vice President Jeff
Bender and President Joe Aguera.
EMPLOYEES PRESENT: Steven Poncelet, Jeremy Popov, Brian Wright, Steve Hollabaugh,
Regina Wise, Kim Harris, Lauren Schaake-Hudson, Kristen Baumbach, Lana Sue Bell, Ian
Fitzgerald, Grant Sacks, Tami McCollum, Melissa Kleffman, Karen Dixon, Michael Holley, and
Shanna Kuhlemier.
CONSULTANTS PRESENT —Steve Gross, District Counsel.
OTHERS PRESENT —Jim and Shelly Hemig.
3. PLEDGE OF ALLEGIANCE
Vice President Bender led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA —none.
5. PUBLIC INPUT
President Aguera called for public comment.
President Aguera closed public comment.
6. DIRECTOR UPDATE —none.
Director Warmerdam stated that the District is running well and everything has been smooth.
Director Ellis announced his participation at the Mini Mousehole ribbon cutting. The Town of
Truckee did a great job for bicyclists and pedestrians.
Vice President Bender announced his future attendance at UAMPS regarding purchase power
next week. Director Ellis will also attend this meeting.
CONSENT CALENDAR
7. Consideration of Purchasing Additional District Microsoft Enterprise Licenses (Minute Or-
der 201647).
• Authorize the General Manager to execute a purchase agreement with Microsoft, through
Dell, for the District's ELA, in an amount not to exceed $16,553 plus sales tax.
1 August 1, 2016
8. Schedule a Public Hearing on the District Water Utility Annual Public Health Goals Report.
• Schedule a public hearing to take place at the October 5, 2016 regularly scheduled
Board Meeting for public comment and acceptance of the 2016 Public Health Goal Re-
port.
9. Consideration of a Contract for LED Point of Sale Program (Minute Order 2016-48).
• Authorize the General Manager to execute a contract with Greenlite for the LED POS
Program for an amount not to exceed $45,000 with a 10% change order authorization
of $4,500 for a total contract amount not to exceed $49,500,
10. Consideration of Refunding the District's Pension Obligation Bonds.
• Authorize the General Manager to select the most favorable lender and direct staff to
prepare final financing documents for the refunding of the Taxable Pension Obligation
Bonds, Series 2011 (the "Side Fund").
11. Consideration to Purchase a Wheel Loader (Minute Order 201646).
1) Award the purchase of one Caterpillar Wheel Loader to Cashman Equipment Inc. for
the amount of $165,000 with a 10% change order authorization, for a not to exceed
amount of $181,500 plus tax.
2) Declare Unit 375 surplus and apply the sales proceeds to the Water Utility Vehicle
Reserve Fund.
3) Direct the General Manager to dispose of the unit in the most advantageous manner.
17. Consideration of Approval for the Purchase of Materials for the Ponderosa Palisades Hydro
Pump Station 1/0 Pipeline Replacement Project (Minute Order 2016-49).
• Authorize the General Manager to procure pipe and appurtenances for the PPPS Pipe-
line Replacement Project from Pace Supply in the amount of $24,000, plus a 10% con-
tingency, for a total amount not to exceed $28,000.
President Aguera called for public comment, there were none.
Director Laliotis moved, and Director Ellis seconded, that the Board approve the consent cal-
endar. The motion passed unanimously (5-0), by a roll call vote.
ACTION
12. Consideration of Resolution 2016-22 Commending Karen Dixon for Her Years of Service.
Lauren Schaake- Hudson provided a presentation which is available upon request.
President Aguera called for public comment, there were none
Vice President Bender moved, Director Laliotis seconded, that the Board approve staff recom-
mendation. The motion passed unanimously by a roll call vote (5-0).
ROUTINE
BUSINESS
President Aguera called for public comment, there were none.
13. Treasurers Report: August 31, 2016.
a) Approval of the Treasurers report of fund balances as of July 31, 2016.
2 August 3, 2016
Vice President Bender moved, and Director Laliotis seconded, that the Board approve the ws-
bursements. The motion passed unanimously by a roll call vote (5-0).
b) Approval of disbursements for August 2016.
President Aguera moved, and Director Bender seconded, that the Board approve the disburse-
ments. The motion passed unanimously by a roll call vote (5-0).
14. Approval of Minutes for August 3, 2016.
Vice President Bender moved, and Director Ellis seconded, that the Board approve the
minutes. The motion passes unanimously (5-0).
CLOSES SESSION — 6:21 p.m.
15. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga-
tion, one case. Reportable Action: The Board of Directors unanimously approved a motion to
approve the Fonstad claim in the amount of $25,573.48.
16. Closed Session Pursuant to Government Code section 54957, Public Employee Perfor-
mance Evaluation — General Manager's Performance Plan Review. No reportable action.
ADJOURNMENT_- 6:41 p.m.
Director Warmerdam moved, and Vice President Bender seconded, that the Board adjourn the
meeting at 6:41 p.m. The motion passed unanimously (5-0).
There being no further business before the Board, the meeting was adjourned at 6:41 p.m. to
the next scheduled meeting of the Truckee Donner Public Utility District on October 5, 2016 at
6:00 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Joseph Aguera, President
Prepared by
Shanna D. Kuhlemier, CMC,
Deputy District Clerk
3 August 3, 2016