HomeMy WebLinkAbout10 Retention of Unclaimed Fundsenda item;;
To: Board of Directors
From: Regina Wise
Date: November 02, 2016
Subject: Consideration of Authorizing the Retention of Unclaimed Funds
1. WHY THIS MATTER IS BEFORE THE BOARD
Board Resolution 1989-12 states that only the Board can authorize the retention of
unclaimed funds.
2. HISTORY
Unclaimed funds are liabilities or stale dated checks, issued by the District, to payees
who cannot be located.
Resolution 1989-12 "Authorizing the Retention of Funds Represented by Unprocessed
Checks," established the Board's policy directing staff to follow certain procedures to
retain unclaimed funds that have been on hand three or more years. Per the policy,
the Board must authorize the retention.
December 18, 2013, was the last time the Board approved the retention of unclaimed
funds.
3. NEW INFORMATION
The District periodically has checks that never clear its bank account during the
normal course of business and they become stale dated checks.
On July 1st, 2016, August 26, 2016 and September 2, 2016, notices (included as
Attachment 1) were placed in the Sierra Sun to notify the public about the unclaimed
checks. The notices stated that funds had been held for over three years and if no
claim was received by October 10, 2016, the funds would become property of the
District. Two checks were claimed as a result of the Sierra Sun notices. Attachment 2
lists the remaining balance of the stale dated checks totaling $1,395.63.
4. FISCAL IMPACT
The stale dated checks totaling $1,395.63 will be recorded as Electric Miscellaneous
Revenue.
5. RECOMMENDATION
Authorize the retention of unclaimed funds totaling $1,395.63.
Jeremy Popov
Administrative Services Manager
Michael D. Holley
General Manager
Attachment 1
580 Mallory Way, Carson City, NV 89701
P.O. Box 1888 Carson City, NV 89702
(775) 881-1201 FAX: (775) 887-2408
Customer Account #: 1066735
Legal Account
TRUCKEE DONNER PUBLIC UTILITY DIST.,
11570 DONNER PASS RD.
TRUCKEE, CA 96161
Attn: Shanna Kuhlemier
Kristin Ritter says:
That (s)he is a legal clerk of the
Sierra Sun,
a newspaper published Wednesday and Friday
at Truckee, in the State of California.
Copy Line
Stale Dated Checks Notice
PO#:
Ad #: 0000018117=01
of which a copy is hereto attched, was published
in said newspaper for the full required period of
1 time(s) commencing on 07/01/2016,
and ending on 07/01/2016, all days inclusive.
�c
Signed:
Date: 07/06/2016 State of Nevada, Carson City
Price: $ 160.84
Proof and Statement of Publication
Ad IF: 0000018117-01
r DONNER
NOnCE
The Truckee Donner Public Utility Dislricl has hold lot over three lea rs the fol•
louring funds, in the names of the following persons, who cannol be located,
Check Dale Name on check Check Amount
0211012011 Ken Aslunas 172,82
1111812010 Israel Diaz 6827
612812011 Dave Venue 100,00
21912012 Real Home Servo &Solutions 91.19
31812012 R81 eque Ibrahim 101,07
5(3112012 Will H, Lane 100,00
611412012 William Gallagher 191,00
101312012 Richard Grove 30,00
1P12012 Ros8no Lopez 54.59
111812012 Antonio Domingo 95,70
111812012 Bobby Lee Sinnott 195,07
12(2012012 Sarah Bemus 55,78
1212812012 Richard Anderson 100.00
311512013 MaN Kamofsky 188.11
411112013 J C Dygert 99,59
5(3012013 Miele UAmico 18.60
If no claim is received by the Truckee Donner Public Utility Disloo by Augusl
19, 20126 these funds will become the properly of Truckee Donner Public UVI•
ify Dislricl, pursuant to govemmenl codes 5005a50056. To file a claim,
PI conlact a�ounling at 530.582v3949,
Sh8ona D. Kuhlemier, CMC, Deputy Disid I Clerk
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 Donner Pais Road
Truckee, CA 96160
Publ,July 1, 2016 ADO 0d00018117
580 Mallory Way, Carson City, NV 89701
P.O. Box 1888 Carson City, NV 89702
(775) 881-1201 FAX: (775) 887-2408
Customer Account #: 1066735
Legal Account
TRUCKEE DONNER PUBLIC UTILITY DIST.,
11570 DONNER PASS RD,
TRUCKEE, CA 96161
Attn: Shanna Kuhlemier
Kristin Ritter says:
That (s)he is a legal clerk of the
Sierra Sun,
a newspaper published Wednesday and Friday
at Truckee, in the State of California.
Copy Line
Stale Dated checks Notice
PO#:
Ad #: 0000024987-01
of which a copy is hereto attched, was published
in said newspaper for the full required period of
2 time(s) commencing on 08/26/2016,
and ending on 09/02/2016, all days inclusive.
i
Signed:
66
Date: 09/02/2016 State of Nevada, Carson City
Price: $ 309.12
Attachment 1
Proof and Statement of Publication
Ad IF: 0000024987-01
Che
d Public11
i'TRUCKEE DONNER
District
NOTICE
The Truckee Donner Public Utility District has held for over three years the Iola
lowing lunds, in the names of the following persons, who cannot be located,
ck Date Name on Check Check Amount
1111812010 Israel Diaz 6827
612812011 Dave Venue 100,00
21912012 Real Home SeNice &Solutions 97,19
31812012 Rafeeque Ibrahim 101,07
513112012 Will H, Lane 100,00
611412012 William Gallagher 191,00
101312012 Richard Grove 30.00
101412012 Rosano Lopez 54,59
111812012 Antonio Domingo 95,70
111812012 Bobby Lee Sinnott 195,07
1212012012 Sarah Bemus 55,78
311512013 MaN Kamofsky 18817
411112013 J C Dygert 99,59
513012013 Mid�ele D'Amico 18,60
If n
10
o claim is received by the Truckee Danner Public Utility D1stricl by October
, 2016 these funds will become the property of Truckee Donner Public Utility
D Ind, pursuant to govemment codes 50050@50056, To file a claim, please
contact accounling at 53a582.3949.
Sharma D. Kuhlemier, CMC, Deputy District Clerk
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 Donner Pass Road
Tnrckee, CA 96160
Pub: August 26, September 2, 2016 Ad#00000 N7
Attachment 2
Stale Dated Checks as of 10,15/2016:
Check Date Name on check Check Amount
11/18/2010 Israel Diaz 68.27
6/28/2011 Dave Venue 100.00
2/9/2012 Real Home Service & Solutions 97A9
3/8/2012 Rafeeque Ibrahim 101.07
5/31/2012 Will H. Lane 100.00
6/14/2012 William Gallagher 191.00
10/3/2012 Richard Grove 30.00
10/4/2012 Rosario Lopez 54.59
11/8/2012 Antonio Domingo 95.70
11/8/2012 Bobby Lee Sinnott 195.07
12/20/2012 Sarah Bemus 55.78
3/15/2013 Mary Karnofsky 188.77
4/11/2013 J C Dygert 99.59
5/30/2013 Michele D'Amico 18.60
Subtotal $1,395.63