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Home My WebLink About11 Notice Of Completion 2016 Pipelineenda Item # CONSENT 11 To: Board of Directors From: Neil Kaufman Date. November 02, 2016 Subject: Consideration of the Notice of Completion for the 2016 Pipeline Project 1. WHY THIS MATTER IS BEFORE THE BOARD The District Pipeline Replacement -2016 project is complete. A resolution accepting the project as complete requires Board approval. 2. HISTORY In April 2016, the Board awarded the construction contract for the District Pipeline Replacement -2016 project to Aspen Developers of Reno, Nevada. The project involved replacement of about 7,000 feet of pipeline in three segments in the Tahoe Donner subdivision. Aspen began work in May and completed the construction in the middle of October. The original bid price was $1,386,475.75. At the time of award, the Board also established a 10 percent change order allowance for a total authorization not to exceed $1, 525, 000. During the course of the project, 12 change order requests were submitted and reviewed by staff. After review and discussion, the District and Aspen agreed on a total of $69,021.25 for these issues. This amount did not exceet the $138,524.25 change order allowance established by the Board of Directors. The items generally fell under the following categories: • Issues related to slipling of the existing 8-inch steel pipe at the Trout Creek Recreation Center; • Inaccurate as -built drawings that resulted in errors in the bid documents; • Repair of water leaks; and • Extra work not covered by the original bid. There was on item that resulted in a credit to the District. The contract is based on a unit price bid. Attachment 1 shows the differences between bid totals and the amounts actually constructed. This analysis results in a $54,177,68 credit to the Districty In mid -October, District staff performed a final waKthrough on the project. The work performed is complete and should be accepted by the District. Attached is Draft Resolution 2016-27 accepting the project and directing that a Notice of Completion be filed. 4. FISCAL IMPACT The original bid price was $1,386,475.75. Once adjustments are made for the items described above, the final contract price is $1,401,319.32. As discussed at the time of award, the funding source for the project is the Water Department Operating Reserve Fund. 5. RECOMMENDATION Adopt Resolution 2016-27 accepting the District Pipeline Replacement - 2016 project as complete and authorize the filing of the Notice of Completion. Michael D. Holley General Manager / Water Utility Manager Analysis W Bid Quantities vs. Actual Quantities Constructed District Pipeline Replacement- 2016 Contractor: Aspen Developers Bid Amounts Actual Amounts Bid Item Description Quantitv Units Unit Price F Subtotal I Quantity Units I Unit Price Subtotal 1 Mobilization 1 LS $ 15,075.75 $ 15,075.75 1 LS $ 15,075.75 $ 15,075.75 1A 8" Water Main 3,557 FT $ 64,66 $ 230,000.00 3,608 FT $ 64.66 $ 233,297,72 1B 2" PE Water Service Lateral 11400 FT $ 44,29 $ 62,000.00 1,451 FT $ 44,29 $ 64,258,57 1C Single Water Service (SS) 9 EA $ 1,222.22 $ 11,000,00 9 EA $ 1,222.22 $ 11,000,00 I Double Water Service For Lower Pressure Areas (DSL) 27 EA $ 1,629.63 $ 44,000.00 24 EA $ 11629,63 $ 39,111.11 1 E Double Water Service with One Lot Vacant (DSV) 4 EA $ 21750,00 $ 11,000.00 7 EA $ 21750,00 $ 19,250.00 1 F Double Water Service with Both Lots Vacant (XV) 2 EA $ 1,750.00 $ 31500,00 2 EA $ 1/750400 $ 3,500.00 1 G Connect New 2" Lateral to Existing Meter Boxes at 11969 Kitzbuhel Road 1 EA $ 21500,00 $ 2,500.00 1 EA $ 21500,00 $ 21500,00 1 H Connect New 2" Lateral to Existing Meter Box at 11827 Kitzbuhel Road 1 EA $ 2,800.00 $ 2,800.00 1 EA $ 21800,00 $ 21800,00 11 Fire Hydrant Assembly 6 EA $ 7,000.00 $ 42,000.00 6 EA $ 71000,00 $ 42,000.00 1J Air Valve Assembly 1 EA $ 41000,00 $ 41000,00 2 EA $ 41000,00 $ 81000,00 1 K Connection to Existing 6" DI Pipe at Station 0+00 1 LS $ 50000,00 $ 51000,00 1 LS $ 5/000000 $ 51000000 1 L Tee/Valve/Fire Hydrant Assembly at Station 17+96 1 LS $ 9,500.00 $ 91500400 1 LS $ 91500,00 $ 9,500.00 1M Tee/Valve Assembly at Station 31+81 1 LS $ 11,800.00 $ 11,800,00 1 LS $ 11,800,00 $ 11,800.00 1 N Connection to Existing 6" Steel Pipe at Station 35+56.51 1 LS $ 2,700.00 $ 21700,00 1 LS $ 2,700.00 $ 21700,00 10 Rock Excavation 36 HRS $ 416,67 $ 15,000,00 23 HRS $ 416,67 $ %583.33 1 P AC Pavement and Base (trench restoration) 32,000 SF $ 3,44 $ 110,000.00 15,917 SF $ 3,44 $ 54,714,69 1Q Additional''/2" Thickness of AC Pavement (trench restoration) 32,000 SF $ 0.50 $ 16,000.00 60,117 SF $ 0.50 $ 30,058950 1 R All Other Work Required by the Contract Documents 1 LS $ 32,000400 $ 32,000.00 1 LS $ 32,000.00 $ 32,000.00 3A 8" Water Main — Station 0+00 to 3+82 382 FT $ 112,57 $ 43,000600 382 FT $ 112.57 $ 431000,00 3B 6" Water Main — Station 3+82 to 8+69 487 FT $ 78,03 $ 38,000,00 480 FT $ 78,03 $ 37,453,80 3C 8" Water Main — Station 8+69 to 11+53,59 285 FT $ 84,91 $ 24,200.00 291 FT $ 84.91 $ 24,709947 3D 4" Water Main — Golf Club Condominiums 310 FT $ 54,84 $ 17,000,00 301 FT $ 54,84 $ 16,506,45 3E 2" PE Water Service Lateral 560 FT $ 32,14 $ 18,000000 480 FT $ 32.14 $ 16,428,57 3F 5-Meter Water Service (5S) 5 EA $ 61300,00 $ 31,500.00 4 EA $ 69300,00 $ 25,200,00 3G 3/4" Commercial Water Service 1 EA $ 31500,00 $ 31500400 1 EA $ 31500,00 $ 2,500.00 3H Connect New 2" Lateral to Existing Meter Box 2 EA $ 1,000.00 $ 2,000.00 4 EA $ 11000,00 $ 4,000.00 31 Fire Hydrant Assembly at Golf Club Condominiums 1 EA $ 7,500,00 $ 7,500,00 1 EA $ 71500,00 $ 71500,00 3J Fire Hydrant Assembly at Trout Creek Recreation Center 1 EA $ 8,000.00 $ 81000000 1 EA $ 8,000.00 $ 81000,00 3K 1" Air Valve Assembly 1 EA $ 61400,00 $ 6,400.00 1 EA $ 61400,00 $ 6,400.00 3L Connection to Existing 8" Pipe at Station 0+00 1 EA $ 5/000000 $ 5,000.00 1 EA $ 5,000.00 $ 59000,00 3M Tee/Valve Assembly at Station 1+54 1 EA $ 4,300.00 $ 4,300.00 1 EA $ 49300600 $ 4*300.00 3N Tee/Valve Assembly at Station 3+16 1 EA $ 4,000.00 $ 4,000.00 1 EA $ 41000,00 $ 4,000.00 30 Tee Assembly at Station 8+69 1 EA $ 3,500.00 $ 3,500.00 0 EA $ 3,500.00 $ 3P Connection to Existing 8" Pipe at Station 11+53.59 1 EA $ 3,500.00 $ 3,500.00 1 EA $ 3,500.00 $ 31500,00 30 Implement Temporary Aboveground Water System 1 LS $ 22,000.00 $ 22,000.00 1 LS $ 22,000.00 $ 22,000,00 3R Dismantle Temporary Aboveground Water System 1 LS $ 51500,00 $ 5,500.00 1 LS $ 51500,00 $ 50500,00 3S Rock Excavation 12 HRS $ 375,00 $ 4,500.00 31 HRS $ 375.00 $ 11,625400 3T AC Pavement and Base (trench restoration) 71000 SF $ 3,86 $ 272000,00 81010 SF $ 3.86 $ 30,895.71 3U Additional'/2" Thickness of AC Pavement (trench restoration) 71000 SF $ 0.51 $ 3,600.00 0 SF $ 0,51 $ - 3V All Other Work Required by the Contract Documents 1 LS $ 33,000.00 $ 33,000.00 1 LS $ 33,000.00 $ 33,000,00 4A 8" Water Main 21004 FT $ 89,32 $ 1791000,00 11972 FT $ 89.32 $ 176,141.72 4B 2" PE Water Service Lateral 110 FT $ 70,91 $ 7,800.00 125 FT $ 70,91 $ 81863,64 4C Single Water Service (SS) 2 EA $ 1,500.00 $ 31000,00 2 EA $ 1,500.00 $ 3,000.00 4D Double Water Service For Lower Pressure Areas (DSL) 1 EA $ 21700,00 $ 21700,00 1 EA $ 21700,00 $ 21700400 4E Connect to Exist 2" PE Lateral 5 EA $ 21800,00 $ 14,000,00 5 EA $ 2,800.00 $ 14,000.00 4F Connect to Exist 4" Lateral 5 EA $ 51200,00 $ 26,000.00 5 EA $ 51200,00 $ 26,000.00 4G Fire Hydrant Assembly 2 EA $ 71500,00 $ 15,000,00 2 EA $ 71500,00 $ 157000,00 4H Connection to Existing 8" Pipe at Station 0+00 1 EA $ 41100,00 $ 41100,00 1 EA $ 4,100.00 $ 4,100.00 41 Tee/Valve Assembly at Station 4+11 1 EA $ 12,000,00 $ 127000,00 1 EA $ 12,000,00 $ 12,000,00 4J Tee/Valve Assembly at Station 8+46 1 EA $ 81000900 $ 8,000.00 1 EA $ 81000000 $ 8,000.00 4K Cross/Valve/Fire Hydrant Assembly at Station 11+61 1 EA $ 23,000,00 $ 23,000.00 1 EA $ 23,000,00 $ 23,000.00 4L Connection to Existing 8" Valve at Station 20+03.61 1 EA $ 21500,00 $ 2,500.00 1 EA $ 21600,00 $ 2,500.00 4M Rock Excavation 16 HRS $ 468,75 $ 71500,00 58 HRS $ 468.75 $ 27,187.50 4N AC Pavement and Base (trench restoration) 15,000 SF $ 5,87 $ 88,000,00 10,421 SF $ 5,87 $ 61,136.53 40 Additional'/2" Thickness of AC Pavement (trench restoration) 15,000 SF $ 0.47 $ 7,000.00 0 SF $ 0.47 $ - 4P lAll Other Work Required by the Contract Documents 1 LS $ 42,000.00 $ 42,000.00 1 LS $ 42,000,00 $ 42,000.00 Total Amount of Base Bid $ 1,386,475.75 $ 1,332,298.07 Credit to the District $ 54,177.68 TRUCKEE DONNER Public Utility District Resolution No. 2016 = 27 AUTHORIZING THE ACCEPTANCE OF THE DISTRICT PIPELINE REPLACEMENT - 2016 PROJECT AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacement - 2016 Project and WHEREAS, Aspen Developers Corp. was selected by the District to perform the work; and WHEREAS, Aspen Developers Corp. has completed all of the work included in the Project; and WHEREAS, The District's Water System Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS, the District's Water Utility Manager/General Manager, Michael D. Holley, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the Districf Pipeline Replacement - 2016 Project as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers, laborers, or sub -contractors. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the second day of November 2016 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Joseph R. Aguera, President of the Board ATTEST: Michael D. Holley, Clerk of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Shanna D. Kuhlemier, Deputy District Clerk 11570 Donner Pass Road Truckee, CA 96161 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX - NONE NOTICE OE COiIiiPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road, Truckee, GA 96161, 2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water facilities. 3. That on November 2, 2016 the hereinafter described improvements were accepted as complete pursuant to Resolution 2015-27 of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: District Pipeline Replacement - 2016 Project. 5. That the name and address of the contractor for such project was: Aspen Developers Corp. P.O. Box 34145 Reno Nevada, 89533. Dated: November 2, 2016 I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Michael D. Holley, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)