HomeMy WebLinkAbout9 Forklift Purchaseenda Item #
To: Board of Directors
From: Stephen Hollabaugh
Date: November 02, 2016
Subject: Consideration of Purchase of a Heavy Duty Forklift
NJ
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for procurements in excess of $15,000 and only the Board
can declare a vehicle surplus.
2. HISTORY
In 2008, the District established the Electric Utility and Water Utility Vehicle Reserve
Funds, to provide a source of funds for periodic vehicle purchase and replacement.
Funds are added each year by both Electric and Water Departments as described in
the adopted budget.
Unit 560 is a 1978, heavy duty, rough terrain, forklift, which has reached the end of it's
useful life.
3. NEW INFORMATION
On October 13, 2016, the District sent out specifications and requests for bids to
vendors in the Sacramento and Reno areas.
On October 19, 2016, the District advertised a request bids in the Sierra Sun for the
purchase of a heavy duty forklift with a tier 4, California Air Resources Board (GARB)
compliant engine.
On October 26, 2016, a bid opening was held and the District received three bids and
all were responsive.
Name
Responsive
Amount of Bid
Valley Forklift
I
Reno Forklift
Yes
$967299
Toyota Material Handling
Yes
$103,766
District staff has reviewed all the submitted documents and has determined Valley
Forklift to be the lowest responsive bidder.
4. FISCAL IMPACT
Sufficient funds exist in the Electric Utility Vehicle Reserve Fund for the purchase of
this equipment.
Recovery of some of the initial investment will be made through the sale of the surplus
equipment at public auction. Proceeds from the sale of Unit 560 will be transfered to
the Electric Utility Vehicle Reserve Fund.
5. RECOMMENDATION
1) Award the purchase of one rough terrain forklift to Valley Forklift for an amount of
$88,755 with a 10% change order authorization, for a not to exceed amount of
$97,630.50, plus tax.
2) Declare Unit 560 surplus and and authorize staff to dispose of Unit 560 at public
auction, applying recovered funds to the Electric Utility Vehicle Reserve Fund.
Stephen Hollabaugh
Assistant General Manager
Michael D. Holley
General Manager