HomeMy WebLinkAbout11 Adopt R2017-03 Storm Event Cost and Recoveryenda Item #
ACTION
11
To: Board of Directors
From: Regina Wise
Date: March 01, 2017
Subject: Consideration of Adopting Resolution 2017-03 for Storm Event Cost
and Recovery Mechanisms
1. WHY THIS MATTER IS BEFORE THE BOARD
The State of California Office of Emergency Services requires non -state agencies to
have a designation of applicant's agent on file. This designation requires Board action.
The Board's consideration of this matter will then allow the District to apply for any
fiscal recovery that may be available for the extraordinary expenses the District
incurred during the January 2017 extreme storms.
2. HISTORY
The District is exploring recovery opportunities for the expenses incurred in January
2017, as result of the severe storms. The state Governor's office declared a state of
emergency on January 23, 2017 to secure funding to help communities respond to,
and recover from, the severe winter storms. Staff presented workshop items to the
Board at both the January 19, 2017, and February 1, 2017, Board meetings. The
workshops included:
• The Atmospheric River! Wednesday January 4th to January 9th - Started with
significant snow fall and then two days of extreme rain.
• The Blizzard! Tuesday January 10 to January 13 - Large amount of very heavy
wet snow in a very short period, that caused extensive damage.
• Mutual Aid! Wednesday to Saturday January 11 to January 13 - "The Blizzard"
caused so much damage the District received Mutual Aid from City of Roseville
and Plumas Sierra Rural Electric.
• The Aftermath! January 13 to January 18 -Primary electric lines were all
restored by Saturday January 17. Crews continued to repair downed
secondary services, transformers, and other single incident events to customer
homes.
• The storms keep coming! January 19 to January 25 - The District experienced
an additional 14,115 customer interruptions and 2,651 outage calls during that
period.
3. NEW INFORMATION
Staff contacted the State of California OES group and the Nevada County OES
representative, and staff was informed that there may be funds available to the District
for recovery of expenses incurred over the duration of the emergency declaration.
Staff recommends starting the application process as the expenses in the month of
January have accumulated significantly to nearly $800,000
expenses follows:
Additional Expenses Related to January 2017 Storms
Electric Utility
Description
Electric Utility Labor and Overhead
Mutual Aid Plumas Sierra Crews
Mutual Aid Roseville Electric Crews
Tree Removal
Fuel
Material and Supplies
Lodging and Meals
3rd Party Phone Support
Water Utility
Description
Water Utility Additional Labor and Overhead
Total Utility
A summary of the
Expense
$5341282
73,076
81865
47,695
12,555
18,090
3,435
6,715
$764,713
Expense
$341153
$341153
If the District's application is approved, the District may be able to recover 75% of
eligible costs.
4. FISCAL IMPACT
If recovery funds are available the funds would partially replenish the Electric and
Water Utility General Funds for eligible expenses incurred over the emergency
declaration duration.
5. RECOMMENDATION
1. Receive this report and direct staff to pursue any available emergency relief
funding; and
2. Approve Resolution 2017-03 officially designating the General Manager, Michael
Holley, as the District's agent for the Office of Emergency Services.
Jeremy Popov Michael D. Holley
Administrative Services Manager General Manager
Resolution No. 2017-03
Authorizing the General Manager as the District's Agent for the
Governor's Office of Emergency Services
WHEREAS, January 23, 2017 California Governor Edmund G. Brown declared a state of emergency
beginning January V, in counties across California following severe winter storms to secure funding to
help communities respond to and recover from severe winter storms under all applicable laws; and
WHEREAS, Placer County, Nevada County and the Town of Truckee also issued declarations of local
emergencies; and
WHEREAS, the extreme winter weather resulted in customer interruptions which required extensive and
extraordinary repairs to the District's distribution system, including removal of trees and repairs to
damaged lines; and
WHEREAS, the damage was severe and extensive, which required the District to initiate a mutual aid
request to solicit support from other electric utilities. Mutual Aid increased the District's staffing, added
additional equipment, and supplies for repairs through the emergency periods; and
WHEREAS, the emergency also required that the District contract with an additional emergency tree
removal company to remove hazards in the area; and
WHEREAS, the California State Office of Emergency Services requires a designation of applicant's
agent resolution for non -state agencies to be on file in order to be eligible to apply for recovery under all
applicable laws; and
WHEREAS, the Board needs to designate an agent to execute for and on behalf of Truckee Donner
Public Utility District, and such agent shall be responsible to provide the Governor's Office of Emergency
Services with all matters pertaining to such state disaster assistance, including any assurances,
agreements, and ancillary agreements required.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY
DISTRICT DOES RESOLVE AS FOLLOWS:
The Board of Directors designates the General Manager as the authorized agent for the Truckee Donner
Public Utility District to provide the Governor's Office of Emergency Services with all matters pertaining to
such state disaster assistance, including any assurances, agreements and ancillary agreements
required.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District
on the first day of March, 2017 by the following roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeffrey Bender, President
ATTEST:
Michael D. Holley, District Clerk
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON -STATE AGENCIES
BE IT RESOLVED BY THE
THAT
OF THE
(Governing Body)
(Title of Authorized Agent)
(Name of Applicant}
,OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the
a public entity established under the laws of the State of California,
(Name of Applicant}
hereby authorizes its agents) to provide to Lite Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
QThis is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
❑This is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this
I,
(Name)
(Name of Applicant)
Resolution passed and approved by the
on the
Cai OES 130 (Rev.9/13)
day of
(Signature)
of
20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
duly appointed and
(Title)
do hereby certify that the above is a true and correct copy of a
(Governing Body}
hIail to: Cal OES/PA GP[" 36b0 Schriever Avenue Alather C:� 95655
Page 1
(Name of Applicant)
(Title)
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
CaI OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years
from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving 6ents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These at•e the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If "Titles Only" is the chosen method, this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listedI A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that tivas in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City ]Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate "Self
Certification."
Cal OES 130 (Rev.9/13) Page 2