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Home My WebLink About18 Draft Minutesenda Item # MINUTES To: From: Title: Date. Board of Directors Shanna D. Kuhlemier, CIVIC Deputy District Clerk March 01, 2017 Minutes for the Meeting Dates Approval of Minutes for February 1, 2017 REGULAR MEETING MINUTES February 13 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 P.M. in the TDPUD Board room by President Bender. 2. ROLL CALL Directors: Paul Warmerdam, Joe Aguera, Vice President Tony Laliotis and President Jeff Bender. Absent: Director Bob Ellis EMPLOYEES PRESENT: Steven Poncelet, Jeremy Popov, Kim Harris, Kathy Neus, Regina Wise, Lauren Schaake-Hudson, Steve Hollabaugh, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT —none. 3. PLEDGE OF ALLEGIANCE Director Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — Staff requested item number 8 be pulled from the consent calendar and moved to action and item number 11 to be held after closed session if needed. 5. PUBLIC INPUT President Bender called for public comment. Seeing none, President Bender closed public comment. 6. DIRECTOR UPDATE President Bender requested the Board to change the dais seating. The Board consensus was for President Bender to decide and change the seating before next meeting. CONSENT CALENDAR 7. Consideration to Amend the Contract for Professional Services with GEI Consultants nute Order 2017-05). • Amend the contract with GEI Consultants for a new total contract amount not to exceed $36,200. President Bender called for public comment, there were none. Vice President Laliotis moved, and Director Warmerdam seconded, that the Board approve the consent calendar. The motion passed unanimously 4-0, Director Ellis was absent. ACTION 1 February 1, 2017 8. Consideration of a Contract for Tree Removal Services (Minute Order 2017-06). • Authorize the General Manager to execute a contract with Scott Simpson Tree Removal, Inc. for an amount not to exceed $100,0009 Steve Hollabaugh provided a presentation which is available upon request. District Counsel Gross explained the process of compeve bidding. Stated due to the emer- gency situation, middle of winter, and more weather coming in, that not having the tree trimming company working immediately; our facilities and customers would be negatively impacted. Also, there is not an advantage to the District to not use the process of the competitive bidding process. Suggested the Board make an additional finding to dispense with competitive bidding for the reasons explained. President Bender called for public comment, there were none. Director Comments: • The District has a tree removal company under contract whom went through the com- petitive bidding process. • Scott Simpson Tree Removal has the equipment that no one else had to do the work. • Other companies were called and could not respond. • Staff did not have another option. • Tree services are hard to procure due to lack of companies. • This company specialized in very tall and large trees. • Staff will probably request the Board at a future meeting to amend our contract with our normal tree removal company due to the significant tree damage during the winter. President Bender moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation and dispense with competitive bidding due to the emergency situation. The mo- tion passes unanimously 4.0, by a roll call vote. Director Ellis was absent. 9. Final Status Report of the District's SB-1 Solar Program. • Accept this report and consider the District's SB-1 Solar Program complete. Kathy Neus provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: • Name plate is positioned at 180, however that changes for production depending on weather. • Estimate 150,000 MWh a year for our customers. • Staff is seeing installations being completed without the program incentives. o Staff still approves and inspects the installations ensuring they are completed to our standards and agreements. Vice President Laliotis moved, and Director Warmerdam seconded, that the Board approve the staff recommendation. The motion passed unanimously 4-0, by a roll call vote. Director Ellis was absent. 2 February 1, 2017 10. Consideration of Adopting Energy Efficiency Target to Meet the SB 1037/ Ab 2021 Require- ment. (Minute Order 2017-07). • Adopt Truckee Donner Public Utility District's energy efficiency targets for the period 2018 through 2027 as energy Savings of 6,820 MWh; and Demand Savings of 2,380 MW. Lauren Schaake-Hudson provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Warmerdam moved, and Vice President Laliotis seconded, that the Board approve staff recommendation. The motion passed unanimously by a roll call vote (4-0). Director Ellis was absent. WORKSHOP 12. Discussion About UAMPS Carbon Free Power Project. Stephen Hollabaugh provided a presentation which is available upon request. Director Comments: • Staff will present the complete outreach plan to the Board at the next Board meeting. • There is another SMR project in the country now. o Different type of technology. o SMR's have been used on military ships since the 60's. • The licensing phase will allow the NuScale design to be used anywhere, if approved. • There are off -ramps built into the project and the agreement. These off -ramps are built into the project to allow an out for the District and other partners. • UAMPS' CFPP will be sold to members first and then to non-members. Michael Holley stated he has a few concerns for the project. The first is safety, which is a number one priority for the District. This project needs to be a leader in technology and safety, which appears to be going in the right direction. The second issue is waste disposal; which has yet to be fully vetted. Thirdly, is the cost concern. This is a first time build -out and first projects are always expensive. Mr. Holley stated staff has reassured him there are off -ramps in the process, and his three concerns are met. The cost needs to be close to natural gas plants. President Bender called for public comment, there were none. The Board's consensus was to move forward with this phase of the project. 13. Discussion Regarding Continued Storm Event Operations, Stephen Hollabaugh provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: 3 February 1, 2017 • Staff has done a great job keeping the system running. • The District has not declared an emergency situation, however we are working with the County for options. • Staff will bring the fiscal impact of the storms to the Board by the next Board meeting. • Commended the crew for all their hard work. • Discussions on panel damages: o Panel damages require Town permits. Staff is not sure how long this takes, but the Town does have over the counter permits. o There is a shortage of electricians in town, which is causing most delays. ROUTINE BUSINESS President Bender called for public comment, there were none. 14. Treasurers Report: January 31, 2017 a) Approval of the Treasurers report of fund balances as of December 31, 2016. Director Aguera moved, and Director Laliotis seconded, that the Board approve the disburse- ments. The motion passed unanimously (4-0). Director Ellis was absent. b) Approval of disbursements for January 2017. Director Aguera moved, and Vice President Laliotis seconded, that the Board approve the bursements. The motion passed unanimously (4-0). Director Ellis was absent. 15. Approval of Minutes for January 19, 2017. Director Warmerdam moved, and Vice president Laliotis seconded, that the Board approve the minutes. The motion passes unanimously (4-0). Director Ellis was absent. CLOSED SESSION — 709 p.m. 16. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, one case. No reportable action. President Bender recused from the item for a potential conflict of interest. 17. Closed Session Pursuant to Government Code section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No reportable action Closed Session — Pursuant to Government Code Section 54956.9(d)(4), Deciding whether to Initiate Litigation, one case. No reportable action. 18. Closed Session Conference with labor negotiators: Section 54957.E of the Government Code. District Representative: Michael D. Holley. Employees: Un-Represented Employees. No reportable action. 11. Consideration to Appoint Additional Labor Negotiators. Item 11 was pulled and not heard. 4 February 1, 2017 ADJOURNMENT - 9:45 p.m. Vice President Laliotis moved, and DirectorAguera seconded, thatthe Board adjourn the meet- ing at 10:50 p.m. The motion passed unanimously (4-0). Director Ellis was absent. There being no further business before the Board, the meeting was adjourned at 9:45 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on March 1, 2017 at 3:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 5 February 1, 2017