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Home My WebLink About18 Draft Minutesenda Item # MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: Deputy District Clerk Date: May 03, 2017 Minutes for the Meeting Dates Approval of Minutes for April 4th & 5th, 2017 EE? SPECIAL MEETING MINUTES April 4, 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 P.M. in the TDPUD Board room by President Bender, 2. ROLL CALL Directors: Paul Warmerdam, Joe Aguera, Bob Ellis, Vice President Tony Laliotis and President Jeff Bender. EMPLOYEES PRESENT: Jeremy Popov (12:05), Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE -deferred. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT President Bender called for public comment. Seeing none, President Bender closed public comment. 6. DIRECTOR UPDATE —none. WORKSHOP 7. District Counsel, Steve Gross to Provide AB1234, Ethics Training as Required by Law. Steve Gross provided a presentation and training. President Bender called for public comment, there were none. ADJOURNMENT - 1:31 p.m. Director Ellis moved, and Director Aguera seconded, that the Board adjourn the meeting at 1:31 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 1:31 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on April 5, 2017 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 1 April 4, 2017 REGULAR MEETING MINUTES April 5, 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 P.M. in the TDPUD Board room by President Bender. 2. ROLL CALL Directors: Paul Warmerdam, Joe Aguera, Bob Ellis, Vice President Tony Lali- otis and President Jeff Bender, EMPLOYEES PRESENT: Steven Poncelet, Kathy Neus, Brian Wright, Steve Hollabaugh, sha Ruby, Regina Wise, Jeremy Popov, Michael Holley, and Shanna Kuhlemier, CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE Vice President Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — Staff requested to pull item number 14 off the agenda. 5. PUBLIC INPUT President Bender called for public comment. Seeing none, President Bender closed public comment. 6. DIRECTOR UPDATE ACTION 7. Consideration of Participating in the Truckee North Tahoe Regional Housing Council. Steven Poncelet provided a presentation which is available upon request. President Bender called for public comment, there were none. Deputy District Clerk Kuhlemier announced public comment that was sent via email from CATT. The comment is in support to this item. Director Comments: • This is a community driven council. . • The theme from agencies is there are a number of employees living out of their sphere; however, there is not an actual number of employees living outside of the sphere. • The in -kind commitments have not been identified yet. • The reason for the decrease of funds, was an opinion from staff. 1 April 5, 2017 Vice President Laliotis moved, and Director Ellis seconded, that the Board approve the staff recommendation. The motion passed unanimously 5-0, by a roll call vote. 8. Consideration of the Electric Meter Replacement Project (Minute Order Number 2017-15). Trisha Ruby provided a presentation which is available upon request. Director Comments: • Staff has done their homework, the pilot project was a success in finding out which me- ters work and which do not. • District has knowledge of Itron meters and this makes sense. • Staff has been deliberate in choosing the vendor and making the project successful. • District Counsel confirmed the reasons for dispensing with competitive bidding. • Direct remote to shut off/ turn off will be integrated with the meter. President Bender called for public comment, there were none. Vice President Laliotis moved, and Director Warmerdam seconded, that the Board approve staff recommendation. The motion passed unanimously 5-0, by a roll call vote. WORKSHOP 9. Consideration of the District's Administration Building Remodel. Kathy Neus provided a presentation which is available upon request. Kathy Neus introduced George with Fringe Design. Director Comments: • Security measures are being put in place. • This will complete the integration of Customer Service and Conservation. • Panic buttons will be re -installed. • Cameras will be in direct line of site, which is our current practice. • Concern about looking valuable space in the lobby. • Access upstairs has control points. • Codes are changed periodically. President Bender called for public comment, there were none. 10. Review the 2016 TDPUD Consumer Confidence Reports (Water Quality Reports) Brian Wright provided a presentation which is available upon request. Director Comments: • Hirshdale well is operating with good performance. President Bender called for public comment, there were none. 2 April 5, 2017 ROUTINE BUSINESS 11. Treasurers Report: March 31, 2017 a) Approval of the Treasurers report of fund balances as of February 28, 2017. Director Ellis, and Vice President Laliotis seconded, that the Board approve the disbursements. The motion passed unanimously (5-0). b) Approval of disbursements for March 2017. Director Aguera moved, and Vice President Laliotis seconded, that the Board approve the bursements. The motion passed unanimously (5-0). President Bender called for public comment, there were none. 12. Approval of Minutes for March 15, 2017. Director Ellis moved, and Vice President Laliotis seconded, that the Board approve the minutes. The motion passes unanimously (5-0). CLOSED SESSION 13. Closed Session Pursuant to Government Code Section to Initiate Litigation, one case. No reportable action. 14. Closed Session Pursuant to Government Code Section tion, one case. This item was pulled. ADJOURNMENT - 7:35 p.m. 54956.9(d)(4), Deciding Whether 54956.9(d)(2), Exposure to Litiga- Director Aguera moved, and Vice President Laliotis seconded, that the Board adjourn the meet- ing at 6:51 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 7:35 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on May 3, 2017 at 6:00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Shanna D. Kuhlemier, CMC, Deputy District Clerk 3 April 5, 2017