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CONSENT
To: Board of Directors
From: Lauren Schaake
Date: June 07, 2017
Subject: Consideration of a Contract with Ecology Action for Phase II of the
District's Conservation Program
1. WHY THIS MATTER IS BEFORE THE BOARD
District Code requires all expenditures in excess of $15,000 are to be approved by the
Board.
2. HISTORY
The District has been offering commercial refrigeration energy efficiency programs
since 2009 to our business customers.
The District has been successful in serving dozens of smaller businesses in Truckee
and has reached saturation on these smaller projects. The District, in response, has
focused on the remaining opportunities in our service territory which are Truckee's two
large supermarkets (SaveMart and Safeway). The District completed the available
cost-effective projects at SaveMart over the past few years.
In 2016, the District entered into a contract with Ecology Action to begin implementing
cost-effective energy efficiency projects at Safeway. This contract had two potential
phases for conservation projects at Safeway.
3. NEW INFORMATION
For Safeway, Ecology Action installed energy -efficient refrigeration controls and
motors in 2016 as Phase I of the project. The District contributed $63,705.63 to the
project in 2016.
At year end, Phase I was evaluated by the District's Evaluation, Measurement and
Verification Consultant. With a low cost of $0.03 per kWh to replace refrigeration
motors in Phase I, District staff is recommending contributing to Phase II of the
project. Phase II would retrofit LED refrigerated case lighting in Safeway.
4. FISCAL IMPACT
The cost to the District for Phase II of the Safeway commercial refrigeration retrofit
project is $62,394 with a 10% change order authorization for a total contract amount
not to exceed $68,634. Sufficient funds exist in the approved FY17 Conservation
Department budget for this project.
5. RECOMMENDATION
Authorize the General Manager
Safeway commercial refrigeration
$62,394 with a 10% change orc
exceed $68,634,
Jeremy Popov
Administrative Services Manager
to execute a contract with Ecology Action for the
retrofit project Phase II for an amount not to exceed
er authorization for a total contract amount not to
Michael D. Holley
General Manager