HomeMy WebLinkAbout11 Salary Survey Contractenda Item #
ACTION
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To: Board of Directors
From: Kim Harris
Date. July 19, 2017
Subject: Consideration of a Contract with Bryce Consulting for the Salary
Survey of Unrepresented Positions
1. WHY THIS MATTER IS BEFORE THE BOARD
District Code requires Board approval for procurements in excess of $15,000.
2. HISTORY
Earlier this year, as part of the negotiations for the unrepresented employee wage
range adjustments, the Board identified the desire to have a salary study performed
for the management and technical positions at the District. These positions are not
represented by the Union.
A Request for Proposal was distributed in March 2017 to interested parties for a
compensation study that included the following:
v Review of 25 job descriptions listed in the 2017 Unrepresented Employee
Wage Ranges;
• Review compensation policy and plan design to determine if adjusting the pay
structure will provide better equity, flexibility and mobility;
Review the performance review system for unrepresented employees and
provide a recommendation for aperformance-based incentive system; and
s Review compensation package of the District and provide analysis of whether
the package is comparable with other comparable agencies and provide
recommendations.
3. NEW INFORMATION
Two qualified companies, Bryce Consulting and CPS HR Consulting, provided
proposals for the work to be performed. Follow-up questions were discussed with both
firms to provide clarification on the proposals.
A District selection committee met to review the two proposals and looked at the
following criteria:
e Clarity of proposal;
Experience of project manager and staff;
Technical requirements;
® Schedule;
s References; and
Cost
The proposal costs came in as follows:
Bryce Consulting $19,840
CPS HR Consulting $36,275 (revised)
The committee reviewed the proposals and checked references with public agencies
that have worked with both companies.
The committee concluded that the Bryce Consulting would better serve the needs of
the District for the following reasons:
Y The proposal was comprehensive and less cost to the District;
9 The staff available to perform the analysis has the required experience;
9 The pay for performance plan recommendations and implementation is
inclusive of the proposal;
O The expertise of the company included a mix of water and electric utilities and
was not limited to one utility type over the other; and
O The methodology of the position review and compensation analysis was
appropriate for the complex positions within the District.
Both companies are well respected in their business network.
4. FISCAL IMPACT
Although not budgeted in FY17 Electric or Water Utility expenses, sufficient funds are
available in the Electric / Water Utility general fund.
Due to the relatively low dollar amount of this contract and the possibility of changes,
staff is requesting a 20% change order allowance.
5. RECOMMENDATION
Authorize the General Manager to execute a contract with Bryce Consulting for the
Compensation Study for $19,840 plus a 20% change order allowance for an amount
not to exceed $23,808.
Kim Harris
Human Resource /Risk Manager
Michael D. Holley
General Manager