HomeMy WebLinkAbout8 LED Purchaseenda Item #
CONSENT
To: Board of Directors
From: Jeremy Popov
Date. July 19, 2017
Subject: Consideration of Awarding a Contract to Purchase LED's for the
District's Conservation Program
1. WHY THIS MATTER IS BEFORE THE BOARD
District Code requires all expenditures in excess of $15,000 are to be submitted to the
Board for approval.
2. HISTORY
The approved FY17 budget includes funding for the District's energy conservation
programs. Many of the District's energy efficiency programs involve hand-outs to our
customers of free energy -efficient light bulbs.
The hand-outs of energy efficient Compact Fluorescent Lights (GEC's) was very
successful and cost-effective over the last 7 years. Purchases of energy efficient
bulbs included the estimated quantities of each type of bulb to cover the current year's
estimated demand which allows the District to change the quantities of each bulb to
match customer needs while committing to a total dollar purchase amount.
3. NEW INFORMATION
As the cost of LED bulbs has decreased, the staff has identified LED's as the chosen
bulb for the remainder of FY17 as the inventory of CFL's is depleted. Five LED bulb
types have been chosen: a 60W equivalent A -style bulb; a 100W equivalent A -style
bulb; a 40W equivalent globe; a 65W equivalent BR30; and a 40W equivalent filament
candelabra.
The District issued a Request for Bid (RFB) on May 22, 2017, that was advertised in
the Sierra Sun. A bid opening was held on June 27, 2017. The RFB was for a
minimum quantity of 7,900 LED's and a maximum quantity of 11,800 LEDs.
The basis for the bid award is the lowest aggregated bid price for the minimum
quantities times the bid unit prices per bulb type. The maximum contract price amount
not to exceed) will be based on the maximum quantities times the bid unit prices per
type of bulb. Five bids were received. All but one bid was found to be responsive.
The results of the responsive bids are included in the following table.
Vendor
Aggregated Bid Price
Platt Electric Supply
$
24,948
Pacific Lamp & Supply
$
26,645
General Pacific
$
273315
Miller OEM Systems
$
33,815
Platt Electric
$24,948,
Supply was the lowest responsive bidder with an aggregated total of
4. FISCAL IMPACT
The guaranteed minimum contract amount is $24,948 with a total contract amount not
to exceed $37,280, Sufficient funds exist within the approved FY17 budget for this
purchase.
5. R€COMM€NDATION
Authorize the General Manager to execute a contract with Platt Electric Supply for the
purchase of LED's in a minimum amount of $24,948 with a total contract amount not
to exceed $37,280 plus tax.
Jeremy Popov
Administrative Services Manager
Michael D. Holley
General Manager