HomeMy WebLinkAbout12 Draft Minutesenda Item I;
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To: Board of Directors
From: Shanna D. Kuhlemier, CIVIC
Title: Deputy District Clerk
Date: September 06, 2017
Minutes for the Meeting Dates
Approval of Minutes for August 2, 2017
REGULAR MEETING MINUTES
August 2, 2017
1. CALL TO ORDER
The meeting of the Board of Directors of the Truckee Donner Public Utility District was called
to order at 6:00 P.M. in the TDPUD Board room by President Bender.
2. ROLL CALL Directors: Paul Warmerdam, Joe Aguera Bob Ellis, Vice President Tony Lali-
otis, and President Jeff Bender.
EMPLOYEES PRESENT: Steven Poncelet, Steve Hollabaugh, Regina Wise, Kim Harris, Jer-
emy Popov, Lauren Schaake-Hudson, Jim Wilson, Michael Holley, and Shanna Kuhlemier.
CONSULTANTS PRESENT —Steve Gross, District Counsel.
OTHERS PRESENT — None.
3. PLEDGE OF ALLEGIANCE
Vice President Laliotis led the Pledge of Allegiance.
4. CHANGES TO THE AGENDA —
5. PUBLIC INPUT
staff pulled item 14 from the agenda.
President Bender called for public comment.
Seeing none, President Bender closed public comment.
6. DIRECTOR UPDATE —none.
CONSENT CALENDAR
7. Consideration for the Approval of the Procurement with Cla-Val Hydraulic Control Valve Re-
placement and Repair Inventory (Minute Order 2017-34).
1) Approve the procurement of control valve maintenance parts and materials; and
2) Authorize the General Manager to execute a purchase agreement with Western
Nevada Supply in the amount of $21,975 plus tax, plus a 10% contingency of $2,198,
for an amount not to exceed $24,173 plus tax.
8. Consideration of a Contract for Professional Services with MilSoft (Minute Order 2017-35).
Authorize the General Manager to execute a professional services agreement with MilSoft for
customized migration software in an amount of $35,000 plus a 10% change order allowance, for
an amount not to exceed 38,500.00 plus sales tax.
9. Consideration of a Change Order for the Tree Trimming Contract (Minute Order 2017-36).
Authorize the General Manager to execute an amendment with Wright Tree Service increas-
ing the contract amount from $267,000 to an amount not to exceed $567,000.
President Bender called for public comment, there were none.
1 August 2, 2017
Director Ellis moved, and Vice President Laliotis seconded, that the Board approve the consent
calendar. The motion passed unanimously (5-0), by a roll call vote.
ACTION
10. Appointment of a National Rural Electric Cooperative Association (NRECA) Delegate and
Alternate Delegate; and Consideration of District Support for Fred Nelson's Campaign as the
California Director for NRECA.
Steve Hollabaugh provided a presentation which is available upon request.
President Bender called for public comment, there were none.
Director Comments:
• Mr. Nelson's resume is impressive.
• Supports Mr. Nelson's campaign.
Vice President Laliotis moved, and Director Ellis seconded, that the Board approve the staff
recommendation and directed staff to cast the District's vote for Mr. Nelson as the California
Director for NRECA. The motion passed unanimously (5-0), by a roll call vote.
WORKSHOP
11. Review the District's Mid -Year Budget Financial Performance
Regina Wise provided a presentation which is available upon request.
President Bender called for public comment, there were none.
Director Comments:
• Everything looks good.
• Looking forward to FEMA payments.
• Appreciates staffs efforts in keeping the budget in line.
• With the additional revenue, reserves will not be impacted. When FEMA and Cal OES
reimburse, the additional revenue will not be used.
ROUTINE BUSINESS
12. Treasurers Report: July 31, 2017.
a) Approval of the Treasurers report of fund balances as of June 30, 2017.
President Bender called for public comment, there were none.
Director Ellis moved, and Director Laliotis seconded, that the Board approve the fund balances.
The motion passed unanimously (5-0).
b) Approval of disbursements for July 2017.
2 August 2, 2017
President Bender called for public comment, there were none.
Director Aguera moved, and Director Warmerdam seconded, that the Board approve the fund
balances and the disbursements. The motion passed unanimously (5-0).
13. Approval of Minutes JUIy 19, 2017.
President Bender called for public comment, there were none.
Director Ellis moved, and Vice President Laliotis seconded, that the Board approve the minutes
with the correction stating President Bender left the meeting before closed session. The motion
passes unanimously (5-0).
ADJOURNMENT - 6:20 p.m.
Director Aguera moved, and Vice President Laliotis seconded, that the Board adjourn the meet-
ing at 8:00 p.m. The motion passed unanimously (5-0).
There being no further business before the Board, the meeting was adjourned at 6:20 p.m. to
the next scheduled meeting of the Truckee Donner Public Utility District on September 6, 2017
at 6:00 p.m.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Prepared by
Shanna D. Kuhlemier,
CMC, Deputy District Clerk
3 August 2, 2017