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Home My WebLink About7 DPR Maintenance DistrictACTION To: Board of Directors From: Kathleen Neus Date. October 04, 2017 Subject: Consideration of the District's Vote and Provide Direction to Staff on Voting for the Donner Pass Road Assessment and Maintenance District 1. WHY THIS MATTER IS BEFORE THE BOARD Approving an assessment district is within the Board's purview. 2. HISTORY The Town of Truckee's 2025 General Plan Identifies planned circulation system improvements that would offset the effects of increased traffic due to development. The Town's Capital Improvement Project list includes the Donner Pass Road Corridor Improvement Plan (Envision DPR), which encompasses Donner Pass Rd. from the McIver Roundabout to the interchange at Coldstream Rd. The goal of the project is to enhance pedestrian, bicycle, and vehicle movement. Anticipated improvements include sidewalks, crosswalks, bike lanes, medians at select locations, and the potential of undergrounding current electric facilities. Phase 1 of the project is from Richards Blvd. to Frates Lane, Attachment 1. The existing corridor has several gaps in the sidewalk; Phase 1 will construct sidewalks where there is currently none, and to provide pedestrian islands at select crosswalk locations, improve bike lanes to Town standards, and to consolidate business access points. The project improvements will provide a safe corridor for pedestrians, bicyclists, school children, and enhance vehicle line of site. District staff has participated in all phases of the discussion since 2015. Staff has attended public outreach workshops, responded to surveys and have been active in discussions related to the undergrounding of electric facilities. 3. NEW INFORMATION The whole process has been very collaborative between the District and the Town of Truckee. Through many meetings the Town has agreed to provide on street parking for District business, move the bus stop currently adjacent to the garden, to the other side of Donner Trails Rd. and to provide a crosswalk with pedestrian refuge island at the walkway from the main entrance to Donner Pass Rd. In order to maintain the new and existing facilities in a safe condition the Town has found it necessary to create a the Envision DPR Landscaping and Lighting Assessment District No. 1 with all property owners paying a proportionate share based upon the square footage along Donner Pass Rd. The anticipated total cost of improvements is estimated at $1072001000 and will increase road maintenance costs of approximately $92,200 per year. It is estimated that it will cost $72,932 per year to be borne by adjacent property owners to maintain the investment in the first year. The assessment rate is $1.091 per square foot. The assessment district proposes to provide the following: • Routine Maintenance of Sidewalks and Landscaping ($1.091/ SF per year) - Generating approximately $84,320 per year of funds for the services at buildout. Includes snow removal once a day during storm events (approximately 25 times per year) without the use of de-icing agents, sweeping to remove sediment, debris and trash removal at least twice a year. This also includes snow removal across driveways to clear a path for sidewalk continuation; • $5,000 per year for the district administration, and $5,000 per year to put toward a reserve for insurance deductibles; • Town would also provide $8,651 annually towards the assessment district to provide snow off -hauling operations for the sidewalks; • For the landscaping, this includes weeding, water service, irrigation maintenance, and plant replacement. Approximately 1,500 square feet of new landscaping is proposed in the Town right of way as a part of the sidewalk and crosswalk improvements. Yet, according to Town Municipal Code, Attachment 2, the property owner is required to maintain the sidewalk in a safe conon for use by pedestrians and other members of the public. This would include keeping the sidewalk free and clear of dirt, sand, gravel, trash, ice and any snow removal in-between the Town's snow removal. Additionally, the long-term replacement of the sidewalks and driveway aprons would be the responsibility of the adjacent property. Requirements for the approval of the assessment district include the following voting structure: • One vote is assigned per one dollar of assessment, • Each property is assessed a dollar amount based upon square footage of frontage infrastructure included in the district; • Assessment district requires a 50% + $1 vote of returned ballots to form the assessment district; • Vote is to determine max assessment value based on buildout condition; • Assessments would be increased to reflect the San Francisco/Oakland/San Jose Consumer Price Index. Should the assessment district fail, the Town would have no revenue stream to fund the dedicated sidewalk maintenance for this project. 4. FISCAL IMPACT The estimated fiscal impact for FY19 and FY20 is anticipated to be $3,792.15. Additionally, the District will save avoided costs of employees and equipment blowing and sweeping the sidewalk. • The cost is based upon the District's sidewalk area of approximately 3,476 square feet at $1.091 per square foot; • Assessments may be adjusted annually to reflect the annual change in the San Francisco/Oakland/San Jose Consumer Price Index (CPI) for February to February; • Annual increases for the CPI shall be determined by the Truckee Town Council. 5. RECOMMENDATION District staff is very supportive of the assessment district and recommends that the Board vote in the affirmative for the Envision DPR Landscaping and Lighting Assessment District No. 1. In order for the assessment district to pass it requires a 50% plus $1 vote of all returned ballots. • The Board must vote to either approve or disapprove the assessment district; • Have the Board President sign the ballot and direct staff to deliver the ballot to the Town Clerk. Michael D. Holley General Manager is � ATTACH�/IENT 1 - � � � �. _ APPRO7(INIITE 1,4�ATION QF (�� _ - � � � �,%� I � � i - r:� � UTILITY U�DERaROUNDING WORK __ __ ' � ( I _ --" - ��____ _ � ' " " _ - " � _ _ - " ..�-f �' - .. _ - � .ems-- � s_ � _�� - __.._- ^ " -= _ - --_ _ice, �-=�--� �_ � � , -.�--�" -�, � I�� III __"-_�-"��-�" _ " _--- -'_T-.�-�-� _ __"� _:_-----�" -" --� W �_�--�, if � _ �- d! _�_"_-"_sue-� � � � _`-Y�`'��=�" ( f � � _ - _ - _ poN �xy _--,--- - _- � - "" �� ; , � k CONCEPTUAL SCHOOL SITE � ,. " - -' � '-�_ � �"-� _ � ' �E� �= ' �MRROVEMENTS tBY TTU$Dl � ' � _ j �; __ � ,, ,; � �f�'� I �.� � 1 � �. _� � .sue - ,:;�„ �„r POTENTIALS DNAIN/��E - - l - i ► - _ �. �'"�� "��-�: _ � T - - - � r,i�� ` 1 � _ - - � �� = _ _ - - POTENTIAL ATAGING A�iEA - ! - 1 ��..�'' ? ` '�_ �, � � � i �"'� - .. .�� _ `' I I � ,�� ___ ��; �1.� _ _ Y �r I _ ' -•_� �s ��' TDPUD � `� �l a �� OT�NTIAL DRAINAGE � j i1 ��- � RADE � i I � � VI _� _ � a �-.�------_-_:-�___-_ r __ w �� POTENTIAL DRAINAGE � J I OUTFACE LOCATION T � :�� _ .f , i I I i Saurce: Mark Tt7om as & Com 20�.6 II!! �_�_ ��_ - r i Ili I I '� � -c- APPROXI�IAATE yO,CATION OF I � �I UTILITY UNDERQROUNDiNii WORik I L� i I �! I lEGENI� _ _ _ - - - - - - PROJECT SITE/ TEMPORARY IMPACTS "-�"-' PERMANENT IMPACTS ($.fifi ACRES) ---------- --------�-,-,----------�� `. -----e 'i + H� a--- � -� ----- --a� _-----�_--- _----- -�-�� POTENTIAL DF�AINAOE UPGRADE , L�� = PROPOSED IMPROVEMENTS U 1CJD 20D 1i)0 Graphic Scale X1501001� d10�$ i Town of Truckee - Municipal Codes Attachment 2 CHAPTER 13.05 SIDEWALK MAINTENANCE 13.05.010 Maintenance Responsibility It shall be the duty of all owners, and their tenants, of real property within the Town whose property borders any improved sidewalk to maintain the sidewalk in a safe condition for its use by pedestrians and other members of the public. The duty created by the ordinance shall include the duty to keep the sidewalk free and clear of all dirt, sand, gravel, filth, rubbish, ice and snow. If, as the result of the failure of the landowner and/or tenant to keep the sidewalk maintained in a safe condition, any person while exercising ordinary care to avoid the danger and who suffers damage to his person or property though any unsafe conditions on the adjoining improved sidewalk, shall have recourse for damages thus suffered against the landowner and/or tenant failing to maintain the sidewalk in a safe condition. (ORD 2010-03, 8-19-2010) Title 13-20