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Home My WebLink About6 Conservation Advisory Committee Agenda Item # 6 TRUCKEE DONNER Public Utility District Memorandum To: Board of Directors From: Doug Grandy, Conservation committee Date: August 14, 2007 Agenda Item #6 First Report from the Citizens" Conservation Advisory Committee 1. Brief history of Committee meetings to date 2. Request for permission to engage Public Notice Protocol 3. Request for approval of Proposed Budget Attachments: Minutes of the July 12, 2007 meeting Minutes of the July 24, 2007 meeting Proposed Public Notice Protocol Proposed Budget s , i ONNER Public Utility District Staff Report - Minutes To: Board of Directors From: Scott Terrell, Conservation Administrator Date: July 13, 2007 Subject: TDPUD Committee 7-12 Meeting Report Meeting called to order 7:03 p.m. All appointed TDPUD Conservation Committee members present except Mitch Dion(excused). Brian Woody was present as a guest. Welcome/Purpose- Pat Sutton,TDPUD Board Vice-President filled in for Tim Taylor, Board President and welcomed the newly formed Conservation Committee. Pat reviewed the Board's Conservation Committee formation Resolution which described the purpose of the Committee. Committee Member Notebooks- Each appointed member of the Committee received a TDPUD Conservation Committee notebook that included information about: the formation and purpose of the committee, TDPUD conservation program history, current TDPUD conservation activities and additional information about TDPUD conservation activities, resources and needs. Introductions- Each member of the committee took a minute to introduce themselves to the group. TDPUD Conservation Program History- TDPUD staff person Scott Terrell gave a brief overview of TDPUD's past conservation activities. TDPUD Current Conservation Programs & Activities- TDPUD staff person Scott Terrell gave a brief overview of TDPUD's current conservation programs and activities. Conservation Committee Formation and Operation- The Committee discussed issues related to formation such as how the committee is going to organize and function. Goal Setting-The Committee agreed to work on setting both short and long-term goals for presenting new TDPUD Conservation program and activities recommendations to the TDPUD Board.The group talked about setting three short and long-term recommendations which are hope to be identified at the next regular committee meeting. 0 Page 1 Conservation minutes:July 12,2007 Reports to TDPUD Board- The Conservation Committee will provide monthly reports to the Board as well as a comprehensive report within twelve months of the formation of this committee. The committee may want to expand the existing conservation with some interim recommendations prior to the comprehensive report. Committee/Meeting Organization- The group agreed that the Committee should meet once per month, but form subcommittees on various issues and activities and the subcommittees will set their own schedules and meet in between regular committee meetings. It was suggested the committee consider retaining an experienced facilitator due to the size of the group and the desire to optimize the committee's effectiveness.The group discussed the following list of possible sub-committees: Conservation Measures Strategies Distributed Power Generation/SB1 Financial/Data/Budgetary Electric&Water Rate Options EnergyNVater Savings Forecasting Legislative Partnership Outreach/Education/Marketing TDPUD's Large residential &commercial Electric&Water Users Committee Member Requests: Copy of AB1890 Public Benefits info., copy of TDPUD Conservation Potential Study, copy of TDPUD Truckee area NCPA Electric End-Use Survey results. The group is hopeful that when members of the Conservation Committee attend Board meetings to report the results of their meetings that the Committee be allowed to provide the report early in the meeting. Next Meeting-July 24, 2007 6-9 p.m. at TDPUD Meeting Adjourn 9:05 p.m. 0 Page 2 TDPUD Conservation Committee Meeting Notes/Minutes July 24, 2007 6:00 pm—9:00 pm Committee members in attendance: Eric Perlman, Anna Demm, Susie Sutphin, John Hillstrom, Doug Grandy, Rolf Godon, Ken Knutsen, Beth Ingalls, Ben Benson, Jim Booth, Dan Dickerman, Tom Gorin, Ronnie Colby (arrived at 7:00 pm) Staff in attendance: Scott Terrell Board Members: Ron Hemig Public: Andrew Cristancho, Sierra Sun; Brian Woody,Robert Mowris Note: These notes represent a broad overview of the meeting were taken voluntarily by Committee member Beth Ingalls after the meeting had commenced and once the Committee had taken the action of electing Doug Grandy as its Chair. Eric Perlman made the motion to elect and Tom Gorin seconded with the Committee approving unanimously. • After Doug's election as Chair, a brief discussion ensued about communication methods for the committee and Brown Act issues. PUD Board Counsel, Steve Gross, ultimately will offer his opinion and comments,but generally the committee members will not be required to file form 700 and are not subject to many of the constraints of the Brown Act. However, the need for open communication and the best way to achieve it is still ongoing and some issues are not resolved. (A Yahoo group has been set up by committee member John Hillstrom). There was discussion about the need for a Co-chair or Vice Chair for the committee. Ron Hemig suggested there was a committee member well versed in Parliamentary procedure (referring to Beth Ingalls) and Eric Perlman offered to nominate her as Vice Chair. Ingalls deferred acceptance at that time due to time constraints,but didn't completely reject the idea. She expressed the desire to meet with Doug and go over schedules to see if taking on this role could work out. Doug asked committee members for copies of bios/committee applications for his own information; Scott noted that all email communications were public and if members had a problem, they shouldn't communicate this way from now on. He can provide Doug with the bios; individual members should let him know if they wish him not to have theirs. Scott passed out a paper entitled "Conservation Program Development Process" and stressed the need for the committee to use the document they create and know their audience. He then distributed a staff report from 1993 related to "End Use Surveys" and took questions and comments from members. A discussion ensued about the most effective way to get data on usage in order to best plan conservation programs. • Tom Gorin noted that Truckee is different from other utilities in the state; he offered to "mine data" if needed • Ken suggested placing surveys in bills • Doug noted kWh hours are essential to know actual usage • Eric stated that"big targets of opportunity" are important to him Committee needs all sorts of data; statistical analysis; water usage; to know where the kWh are and where they are being used; issue of transient tenants/landlords brought up. Scott introduced Robert Mowris, energy consultant, to the group when he arrived. He offered the group information and encouragement about the technical and economic potential of what the committee is embarking on and suggested we could help reduce power consumption by 50% in Truckee, noting a Rocky Mountain Institute (RMI) study, funded by NCPA, and due out in August. He stressed the need to look beyond standard economic benefits and define the program measures that make the most sense. The importance of program acceptance and participation, partners, marketing. Scott handed out another staff report, entitled"Key Accounts Management Program" from 1996. Robert Mowris discussed energy saving certificates (esc's) and offsets, and the fact that the community can sell offsets to make money. He noted the importance of third party verification for program success, and tracking and accounting needs to be approached like a business. The committee discussed green tags and offsets and energy savings certificates. A kWh is worth a certain amount of coal, for example. The committee then moved on to the question of defining goals and objectives. Doug posed the question ...should the committee define a goal in advance by decree, like 20% and then work towards it? Or build a goal through careful analysis of the technical feasibility and market penetration? There was lots of input about targets, peak load and demand, water use, percentages. No conclusions were reached. A discussion about Sub Committees ensued. Scott presented his proposal for dividing the committees up and handed out a sheet breaking up the committees into four blocks and consolidating them for better efficiency. Rolf suggested that a vision statement be created....like Truckee being the Greenest Little City in the World" Goals and objectives not agreed upon but Doug suggested a working goal be determined while a long term goal is being developed; short and long term. Ken noted we need a quantifiable, metric to measure progress. Meeting was adjourned at 9:05 and next meeting set for August 16'h at 6:00 pm. Truckee Donner Public Utility District Citizens' Advisory Committee on Conservation August 15, 2007 Proposal for Public Notice Protocol for Committee Business The TDPUD Citizens' Advisory Committee on Conservation,having had two meetings to date and while not subject to Brown Act requirements, wishes to be accessible to the public as a means of providing public input to the Committee and hence to the Board, proposes to the Board and requests its approval of the following protocol for public notice. Full Committee Meetings: • publish agenda/notes on TDPUD website and on Yahoo! Group • email agenda/notes to Committee members • post at TDPUD office Subcommittee Meetings: • publish schedule on TDPUD website and on Yahoo! Group • post at TDPUD office Committee Members and roles (what subcommittee each is on) should be published on TDPUD website, Yahoo Group and at TDPUD office. This should include Name, Phone #(at least for the Chair and Vice Chair), address and email. Anyone interested will be allowed to join the Yahoo Group. The Chair and or Vice Chair will also respond to any public requests for information. Other avenues for outreach that will be used, as the Committee feels necessary, but not required: • local newspapers • chamber newsletter • bill inserts • bill notes (printed on bills) Proposed Budget for TDPUD Conservation Advisory Committee Draft August 10, 2007 Staff Time 0.5 Person-year (4100,000) The need for staff time is apparent, as the activities directly impact on the programs being carried out daily by staff. The nature of this activity is such that it does not cost the District net funds,but rather displaces program priorities that were scheduled to be accomplished. Here we have estimated staff cost as though it were additional just to give perspective. The estimate represents roughly half time fully loaded cost for Director level personnel. Consultants $110,000 Consultants will be needed for special studies, for ongoing support, and for presentations on areas requiring specific expertise. We outline here a few, but point out that in such an early stage of the process, there is much more to know than is currently known, and these are placeholders for more specific details to be developed as the process unfolds. Load Study $50,000 Analyze end users of electricity in the District and find kWh by end use device (appliance, process, etc.) by rate class,by time of use, and note any other trends or groupings. Ongoing meeting support $5,000/mo ($60,000 for one year) Facilitation services as requested, handout document management, taking of minutes, drafting of report sections under direction of Chair and Subcommittee leaders. Special Presentations $9,000 We estimate 6 such presentations, @ $1,500 per presentation including all preparation, travel, materials, etc. Materials Support $5,000 Provision of minimal refreshments for Committee and Subcommittee meetings, flip charts, pens, other office supplies, room use, copier use, paper for handouts and announcements, public notices, etc. TOTAL $115,000+ about 1/2 PY redirected