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Home My WebLink About12 Draft Minutes■ To: �oarcl of Directors From: Shanna D. Kuhlemier, CIVIC Title: District Clerk Date: October 18, 2017 Minutes for the Meeting Dates Approval of Minutes for October 4, 2017 I October . 9. CALL TU ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Board room by Vice President Laliotis, 2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Joe Aguera, and Vice President Tony Laliotis Absent: President Jeff: Bender EN1PLOlf�ES PRESENT: Steven Poncelet, Steve Hollabaugh, Regina Wise, Ian Fitzgerald, Joe Horvath, Lauren Schaake-Hudson, Kathy Neus, Michael Holley, and Shanna Kuhlemier, C®NSUL7,4NTS PRES�N1' —Steve Gross, District Counsel ®TFiERS PRESENIf —Dan Wilkins, P.E., Public Works Director, Town of Truckee �. PLEDGE ®IE' ALLEGI�►NCE Bob Ellis led the Pledge of Allegiance. Vice President Laliotis called for public comment. Vice President Laliotis closed public comment. '�. Consideration of the District's Vote and Provide Direction to Staff on Voting for the Donner Pass Road Assessment and Maintenance District. District staff is very supportive of the assessment district and recommends that the Board vote in the affirmative for the Envision DPR Landscaping and Lighting Assess- ment District No.1 o The Board must vote to either approve or disapprove the assessment district; o Have the Board President sign the ballot and direct staff to deliver the ballot to the Town Clerk. Kathy Neus provided a presentation which is available upon request. Introduction of Dan Wil- kins, Town of Truckee. Vice President Laliotis called for public comment, there were none. Director Comments: 1 October 4, 2017 Crosswalks and refuges would enhance safety for pedestrians. Noted, there is no public that has come to talk to staff nor the Board regarding this item. Dan Wilkins, Town of Truckee answered Board questions: a The Envision DPR will have sidewalks throughout the corridor; this is phase one of the larger project. The assessment district is based on actual cost. v This will allow for maintenance in a consistent orderly way. The Town of Truckee will do the snow removal. Private property owners will be assessed through property taxes; public agencies would be invoiced yearly due to the exception of property taxes. Snow removal operations with refuges bring another component to snow removal oper- ations; however, the Town has experience with this and experienced personnel. Bike lanes are included in the design and will be maintained. Director Ellis moved, and Director Aguera seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. t3. Consideration of Foreclosures in the Communities Facilities District and Consideration of Certain Actions Therewith; and Delinquency Updates for Old Greenwood and Gray's Crossing. a) Adopt the attached foreclosure Resolution 2017-12 authorizing staff and special counsel to proceed with the foreclosure process on all parcels with delinquent assessments within the CFDs as required by Bond covenant. b) Authorize the General Manager to execute the agreement for legal services with Stradling, Yocca, Carlson, & Rauth for their work relating to the foreclosure on delinquent parcels. Regina Wise provided a presentation which is available upon request. Vice President Laliotis called for public comment, there were none. Director Comments: ® Generally through the foreclosure process, property owners come into compliance. u The Board has serious concerns about dropping below the required reserve balance. Regina Wise, stated this a reportable event, but does not affect the District in anyway. Steve Gross, District Counsel stated there are two options in the contract; one, for an hourly pay; two, by parcel. Requested staff state for the record which method will be used. Regina Wise stated Straddling will be paid hourly, as historically done. Director Ellis moved, and Director Warmerdam seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. 9. Consideration to Purchase Replacement Information Technology Infrastructure (Minute Or- der 2017-38). Authorize the General Manager to execute a purchase agreement with Nutanix, through CDW-Government, for the new server technology in an amount not to exceed $450,997 plus a 10% contingency of $45,100, for an amount not to exceed $496,097 plus sales tax. 2 October 4, 2017 Ian Fitzgerald provided a presentation which is available upon request. Vice President Lallotls called for public comment, there were none. Director Comments: ® New implementation will be eight weel4 time frame with an additional six weeks for test- ing. Three months total for completion. This system will be less than the last system, which was piecemealed together. VMware is the operating system on the hardware. ® This is included in the master plan, with efficiencies tied to this project, and expenditure is budgeted today. Director Warmerdam moved, and Director Ellis seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), by a roll call vote. President Bender was ab- sent. `10. FY18 & FY19 Budget: Purchase Power Plan Joe Horvath provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: ® Carson hydro is out of Nevada that we receive power from. Great report. Appreciates and that the District is exceeding carbon free over California requirements. a Discussion on cap and trade by 2020. `I °I . FY18 & FY19 Budget: Electric and Water Operations Regina Wise proviced a presentation which is available upon request. Vice President Laliotis called for public comment, there were none. Director Comments: ® Our water rates are about the same as other agencies. o Cross connection fee, is a fee that would be approved by the Board. Steve Gross, District Counsel answered: a This fee falls under proposition 26, not under proposition 218; so the Board, in its prevue can approve the fee for service. Appreciate staff's focus on finishing the water meter program 1 2. Save Energy, Water, Nloney, and Live More Comfortably 0 October 4, 2017 Steven Poncelet provided a presentation which is available upon request. Vice President Laliotis called for pLeblic comment, there were none. Director Comments: a Rebates are still active. Great report. ® Public benefit charge is only an electric charge. Water is funded through the water budget. Since 2008 conservation has been successful for this District. Staff should be proud of their accomplishments. R®UTINE (BUSINESS `I3. Treasurers Report: September 31, 2017. a) Approval of the Treasurers report of fund balances as of August 31, 2017. b) Approval of disbursements for September 2017. Vice President Laliotis called for public comment, there were none. Director Ellis moved, and Director Aguera seconded, that the Board approve the fund balances and the disbursements. The motion passed unanimously (4-0). President Bender was absent. �4. Approval of Minutes September 6, 2017. Vice President Laliotis called for p�iblic comment, there were none. Director Ellis moved, and Director Warmerdam seconded, that the Board approve the minutes. The motion passes unanimously (4-0). President Bender was absent. ADJOURNMENT - 721 p.m. Director Aguera moved, and Director Ellis seconded, that the Board adjourn the meeting at 8:00 p.m. The motion passed unanimously (4-0). President Bender was absent. There being no further business before the Board, the meeting was adjourned at 7:21 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on October '18, 2017 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Lali®tis, Vice President Prepared by Shanna D. Kuhlemier, C:16i1�:, District Clerk 4 October 4, 2017