HomeMy WebLinkAbout9 SCADA Reliability Improvement Phase 4 completionAgenda Item #9
To:
From:
Date:
Subject:
Board of Directors
Trisha Ruby
October 18, 2017
Adopt Resolution 2017-13 to file a Notice of Completion for the
SCADA Reliability Improvement Project Phase 4
CONSENT
1. WHY THIS MATTER IS BEFORE THE BOARD
The SCADA Reliability Improvement Project Phase 4 is complete. A resolution
accepting the project as complete requires Board approval.
2. HISTORY
In July 2016, the Board awarded the contract for the SCADA Reliability Improvement
Project Phase 4 to Curtis and Sons Construction, Inc. (CSC). This project included
the installation and testing of fiber optic cable to eight District facilities. CSC began
work in August 2016 and completed the project in early October 2017.
The original bid price was $514,501. At the time of award, the Board also established
a 10 percent change order allowance for a total authorization not to exceed $565,951.
3. NEW INFORMATION
During the course of the project, four change order requests were received and
reviewed by staff. After discussion, the District and CSC agreed on a total increase of
$58,258 for these issues. The items fell under the following categories:
· Change in splice locations;
· Different field conditions that resulted in errors in the bid documents;
· Re-routing one segment of project due to inability to obtain overhead
attachment license and;
· Addition of terminations at two additional District facilities.
The contract is based on a unit price bid. The analysis results in a $23,977.85 credit
to the District.
In early October, District staff performed a final walkthrough on the project. The work
performed is complete and should be accepted by the District. Attached is Draft
Resolution 2017-13 accepting the project and directing staff to file a Notice of
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager
Completion.
4. FISCAL IMPACT
The original bid price was $514,501. Once adjustments are made for the above
described items, the final contract price is $548,761.97. As noted at the time of award,
the funding source for the project is the water general fund.
5. RECOMMENDATION
Adopt Resolution 2017-13 accepting the SCADA Reliability Project Phase 4 as
complete and authorize staff to file a Notice of Completion.
Description Qty Units Unit Price Subtotal Qty Units Unit Price Subtotal
1 Mobilization 1 LS 21,155.00$ 21,155.00$ 1 LS 21,155.00$ 21,155.00$
2 B3048 Communication Box with Full Traffic Cover 5 EA $11,399.00 56,995.00$ 5 EA $11,399.00 56,995.00$
3 B1730 Communication Box with Full Traffic Cover 2 EA 2,192.00$ 4,384.00$ 2 EA 2,192.00$ 4,384.00$
4 1 - 2" PVC Conduit in Trench 800 FT 29.65$ 23,720.00$ 753 FT 29.65$ 22,326.45$
5 2 - 2" PVC Conduit in Trench 50 FT 154.00$ 7,700.00$ 10 FT 154.00$ 1,540.00$
6 2 - 4" PVC Conduit in Trench 15 FT 929.00$ 13,935.00$ 15 FT 929.00$ 13,935.00$
7 2 - 1/2" Innerduct in Exist. Conduit System 160 FT 8.00$ 1,280.00$ 0 FT 8.00$ -$
8 2" Riser, Complete - RGS C. and PVC C. Sections 6 EA 848.00$ 5,088.00$ 6 EA 848.00$ 5,088.00$
9 2" Riser, Upper - PVC C. Section Only (RGS C. by other)5 EA 438.00$ 2,190.00$ 5 EA 438.00$ 2,190.00$
10 2" Riser, Lower - RGS C. Section Only 3 EA 585.00$ 1,755.00$ 3 EA 585.00$ 1,755.00$
11 AC Pavement Restoration 600 Sq FT 32.70$ 19,620.00$ 376 Sq FT 32.70$ 12,295.20$
12 12ct Loose Tube Fiber Optic Cable in Exist Conduit S 6,900 FT 3.54$ 24,426.00$ 6960 FT 3.54$ 24,638.40$
13 24ct Loose Tube Fiber Optic Cable in Exist Conduit S 16,500 FT 2.61$ 43,065.00$ 16606 FT 2.61$ 43,341.66$
14 48ct Loose Tube Fiber Optic Cable in Exist Conduit S 18,600 FT 3.26$ 60,636.00$ 19036 FT 3.26$ 62,057.36$
15 12ct Loose Tube Fiber Optic Cable on Messenger Strand 11,700 FT 7.08$ 82,836.00$ 10876 FT 7.08$ 77,002.08$
16 12ct Loose Tube Fiber Optic Cable in Aerial Duct 350 FT 69.40$ 24,290.00$ 350 FT 69.40$ 24,290.00$
17 Splice Closure 96 Splice Capacity w/ (3) 24ct trays 8 EA 1,250.00$ 10,000.00$ 5 EA 1,250.00$ 6,250.00$
18 Splice Closure 96 Splice Capacity w/ (2) 24ct trays 6 EA 1,154.00$ 6,924.00$ 7 EA 1,154.00$ 8,078.00$
19 Splice Closure 96 Splice Capacity w/ (1) 24ct trays 1 EA 1,472.00$ 1,472.00$ 1 EA 1,472.00$ 1,472.00$
20 Fusion Splices 552 EA 30.00$ 16,560.00$ 508 EA 30.00$ 15,240.00$
21 Termination Equipment - Gateway Valve (GWV)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
22 Termination Equipment - Sierra College Valve (SCV)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
23 Termination Equipment - Glenshire Station (GLS)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
24 Termination Equipment - Strand Tanks (STR)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
25 Termination Equipment - Well 20 (WTW)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
26 Termination Equipment - Hirschdale Well (HDL)1 EA 3,317.00$ 3,317.00$ 1 EA 3,317.00$ 3,317.00$
27 Fiber Testing 1 LS 30,906.00$ 30,906.00$ 1 LS 30,906.00$ 30,906.00$
28 All Other Work Required by the Contract Documents 1 LS 35,662.00$ 35,662.00$ 1 LS 35,662.00$ 35,662.00$
Total Base Bid 514,501.00$ Total Actual 490,503.15$
Credit to District 23,997.85$
Analysis of Bid vs. Actual Quantities Constructed
SCADA Reliability Imrpovement Project Phase 4
Contractor: Curtis and Sons Construction, Inc.
Bid Item Bid Amounts Actual Amounts
Attachment 2
Resolution No. 2017 - 13
AUTHORIZING THE ACCEPTANCE OF
THE SCADA REILIABILITY IMPROVEMENT PROJECT PHASE 4
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
______________________________________________________________________
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the SCADA Reliability Improvement Project, Phase 4; and
WHEREAS, Curtis & Sons Construction, Inc. was selected by the District to perform the work; and
WHEREAS, Curtis & Sons Construction, Inc. has completed all of the Work included in the Project; and
WHEREAS, The District’s Associate Electrical Engineer, Trisha Ruby, now certifies the completion of the project;
and
WHEREAS, the District's General Manager, Michael D. Holley, has recommended that the work be accepted by
the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the SCADA Reliability Improvement Project, Phase 4 as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of
which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
18th day of October 2017 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By____________________________________
Jeff Bender, President of the Board
ATTEST:
_____________________________________
Michael D. Holley, Clerk of the Board
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX - NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road Truckee, CA 96161 .
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water facilities.
3. That on October 18, 2017 the hereinafter described improvements were accepted as complete pursuant
to Resolution 2017-13 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
SCADA Reliability Improvement Project, Phase 4.
5. That the name and address of the contractor for such project was: Curtis & Sons Construction, Inc.,
P.O. Box 2911, Minden, NV 89423
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: _______________ TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By_____________________________________
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE